Purpose of the Role The main purpose of the role is to maintain a presence on the front reception desk offering assistance to all personnel visiting and utilising the building from daily visitors to permanent tenants. Sustain a professional outlook to delivering an exceptional customer service and creating a lasting impression to all Key Responsibilities Ensure the highest standards in presentation at the property or properties are maintained at all times. Reception area is kept clean, tidy and welcoming and to five star audit standards. Personal appearance is to be of a very high standard at all times. A courteous, professional, helpful nature must be displayed at all times. If a uniform is supplied it must be kept in an acceptable and clean condition at all times. You must adhere to the dress and appearance guidelines. To carry out duties in accordance with instructions by your Reception Services Line Manager, Building Manager/Supervisor/RFM. To acknowledge and action helpdesk jobs as they are being submitted and communicate them to the Engineering department when necessary. To take ownership of the of the current visitor management system, providing content to support the buildings occupier platform including administrating new users. To actively participate in the training of cover staff Establish a professional working relationship with your Team, tenants and contractors of the property or properties and be the first point of contact for the building. Meet and greet all visitors reporting to the reception desk and maintain an accurate log of all visitors' records. Where possible each occupying tenant should be contacted prior to allowing a visitor beyond reception, to obtain their authority. To promptly assist and direct all visitors to the site in getting to their required location/contact within the building. To answer the telephone and on-site intercom system for all tenant queries in a professional manner. To maintain and keep up to date accurate reception operations manual of reception processes and procedures both site/tenant specific and department. To maintain a physical presence at the reception desk it is not to be left unmanned at any time during building opening hours. To deal with all queries on site efficiently and professionally and as appropriate direct queries to third parties for action, ensuring the person raising the query is informed of the action taken, the expected outcome and the timeframe involved. To sign in deliveries for the tenants. To document the delivery on the required paperwork and to obtain a signature from the tenants (upon providing evidence of ID) when they collect the goods To acquire working knowledge of the property / properties systems and procedures to enable you to take control of the property during team members absences. To carefully complete all log reports that may be required by the employer or the building management team. The employee is not to undertake any task that may be a risk to their health and safety unless suitably trained. To assist other employed staff, building occupiers and visitors in the event of an emergency. To comply with and ensure that the landlord obligation for health and safety and fire precautions are always met. To ensure that contractors arriving on site adhere fully, to requirements for contractor management and site H&S in line with the company and site procedures. To be aware of and abide by all rules, terms and conditions of the company at all times. Skills, Knowledge and Experience It is the nature of work of SMR that tasks and responsibilities are, in many circumstances, unpredictable and varied. All staff are, therefore, expected to work in a flexible way when the occasion arises where tasks are not specifically covered in the Job Description and have to be undertaken. Essential Excellent verbal and written communication. General Education to GCSE standard or equivalent standard. Reliable, helpful and well presented. Team player with strong customer service skills, able to provide a helpful and polite service. Pleasant telephone manner and efficiency in relaying messages and taking instructions. Excellent communication skills. Ability to deal with confidential information. Good organisational and time management skills. Careful and conscientious with an aptitude for attention to detail. Willingness and ability to learn on the job, keen to undertake training and career development. Solid Corporate Customer Service Experience. A bubbly, positive attitude, and a visible passion for customer services. Desirable Proficient in full range of Microsoft applications inc. Word, Excel, PowerPoint, Access Outlook. Working Hours -8am - 6pm Salary -£32,000 Please see our Benefits Booklet for more information.
Oct 23, 2025
Full time
Purpose of the Role The main purpose of the role is to maintain a presence on the front reception desk offering assistance to all personnel visiting and utilising the building from daily visitors to permanent tenants. Sustain a professional outlook to delivering an exceptional customer service and creating a lasting impression to all Key Responsibilities Ensure the highest standards in presentation at the property or properties are maintained at all times. Reception area is kept clean, tidy and welcoming and to five star audit standards. Personal appearance is to be of a very high standard at all times. A courteous, professional, helpful nature must be displayed at all times. If a uniform is supplied it must be kept in an acceptable and clean condition at all times. You must adhere to the dress and appearance guidelines. To carry out duties in accordance with instructions by your Reception Services Line Manager, Building Manager/Supervisor/RFM. To acknowledge and action helpdesk jobs as they are being submitted and communicate them to the Engineering department when necessary. To take ownership of the of the current visitor management system, providing content to support the buildings occupier platform including administrating new users. To actively participate in the training of cover staff Establish a professional working relationship with your Team, tenants and contractors of the property or properties and be the first point of contact for the building. Meet and greet all visitors reporting to the reception desk and maintain an accurate log of all visitors' records. Where possible each occupying tenant should be contacted prior to allowing a visitor beyond reception, to obtain their authority. To promptly assist and direct all visitors to the site in getting to their required location/contact within the building. To answer the telephone and on-site intercom system for all tenant queries in a professional manner. To maintain and keep up to date accurate reception operations manual of reception processes and procedures both site/tenant specific and department. To maintain a physical presence at the reception desk it is not to be left unmanned at any time during building opening hours. To deal with all queries on site efficiently and professionally and as appropriate direct queries to third parties for action, ensuring the person raising the query is informed of the action taken, the expected outcome and the timeframe involved. To sign in deliveries for the tenants. To document the delivery on the required paperwork and to obtain a signature from the tenants (upon providing evidence of ID) when they collect the goods To acquire working knowledge of the property / properties systems and procedures to enable you to take control of the property during team members absences. To carefully complete all log reports that may be required by the employer or the building management team. The employee is not to undertake any task that may be a risk to their health and safety unless suitably trained. To assist other employed staff, building occupiers and visitors in the event of an emergency. To comply with and ensure that the landlord obligation for health and safety and fire precautions are always met. To ensure that contractors arriving on site adhere fully, to requirements for contractor management and site H&S in line with the company and site procedures. To be aware of and abide by all rules, terms and conditions of the company at all times. Skills, Knowledge and Experience It is the nature of work of SMR that tasks and responsibilities are, in many circumstances, unpredictable and varied. All staff are, therefore, expected to work in a flexible way when the occasion arises where tasks are not specifically covered in the Job Description and have to be undertaken. Essential Excellent verbal and written communication. General Education to GCSE standard or equivalent standard. Reliable, helpful and well presented. Team player with strong customer service skills, able to provide a helpful and polite service. Pleasant telephone manner and efficiency in relaying messages and taking instructions. Excellent communication skills. Ability to deal with confidential information. Good organisational and time management skills. Careful and conscientious with an aptitude for attention to detail. Willingness and ability to learn on the job, keen to undertake training and career development. Solid Corporate Customer Service Experience. A bubbly, positive attitude, and a visible passion for customer services. Desirable Proficient in full range of Microsoft applications inc. Word, Excel, PowerPoint, Access Outlook. Working Hours -8am - 6pm Salary -£32,000 Please see our Benefits Booklet for more information.
Morrison Construction - Buildings Division Angus / Tayside / Perthshire An opportunity has arisen for a Working Supervisor and a Site Manager to join the team at Morrison Construction North East. You will be based in or around the Tayside, Angus or Perthshire area and will have the opportunity to travel across multiple sites/projects in the region. We value local talent and encourage applications from within the local area. This is a great opportunity to join a reputable local business with a strong pipeline of work into 2026. The role would suit a qualified Joiner looking to take the next step in their career, and we also welcome interest from NHC / Degree qualified applicants. What you will be doing: Taking full responsibility for production functions on contracts allocated by the Contract Manager/Operations Director, from award through to the issue of the Maintenance Certificate, ensuring quality of service and profitability. Planning, coordinating, maintaining, and developing staff and operative levels to effectively undertake current and future workloads. Making initial contact with clients after contract award and participating in external pre-start meetings alongside the Contract Manager/Operations Director. Coordinating, driving, and controlling initial site setup, actively installing company systems and procedures. Liaising and coordinating with all Head Office Departments to improve communication levels. Producing data as required to facilitate accurate contract reporting for management review. Assessing security risks to company property and implementing appropriate security measures. Establishing and maintaining client relationships, assessing customer satisfaction, and developing post-contract contact points for marketing. About You: Excellent communication skills, both verbal and written, at all levels. Relevant project experience is essential. Ability to manage subcontractor programmes. Leading our own workforce on site. CSCS card, SMSTS certification, and First Aid Certificate are required. We prioritize our people and offer a comprehensive benefits package, including: Generous holiday entitlement, increasing with years of service, with options to purchase additional holidays. A wide range of corporate discounts. Cycle to Work schemes. Save as You Earn share purchase scheme. Private medical scheme options and an employee assistance program providing 24/7 support. Paid membership to a relevant professional association. For more information or to inquire about other positions within Morrison Construction, please contact Laura Mitchell at . About the Team Galliford Try is a major UK contractor with a diversified workload in the public, regulated, and private sectors. We have a strong reputation for providing whole-life solutions, high standards of project delivery, and innovation. Operating under the Galliford Try and Morrison Construction brands, we have successfully partnered with clients across education, healthcare, defense, custodial & judicial, commercial, and urban living sectors, delivering collaborative solutions to complex challenges. Our extensive experience enables us to understand and surpass our clients' construction needs. Job Info Job Identification: 2095 Category: Construction Posting Date: 06/24/2025, 10:48 AM Schedule: Full time Shift: Day Location: Uxbridge, UB8 2AD, GB
Oct 21, 2025
Full time
Morrison Construction - Buildings Division Angus / Tayside / Perthshire An opportunity has arisen for a Working Supervisor and a Site Manager to join the team at Morrison Construction North East. You will be based in or around the Tayside, Angus or Perthshire area and will have the opportunity to travel across multiple sites/projects in the region. We value local talent and encourage applications from within the local area. This is a great opportunity to join a reputable local business with a strong pipeline of work into 2026. The role would suit a qualified Joiner looking to take the next step in their career, and we also welcome interest from NHC / Degree qualified applicants. What you will be doing: Taking full responsibility for production functions on contracts allocated by the Contract Manager/Operations Director, from award through to the issue of the Maintenance Certificate, ensuring quality of service and profitability. Planning, coordinating, maintaining, and developing staff and operative levels to effectively undertake current and future workloads. Making initial contact with clients after contract award and participating in external pre-start meetings alongside the Contract Manager/Operations Director. Coordinating, driving, and controlling initial site setup, actively installing company systems and procedures. Liaising and coordinating with all Head Office Departments to improve communication levels. Producing data as required to facilitate accurate contract reporting for management review. Assessing security risks to company property and implementing appropriate security measures. Establishing and maintaining client relationships, assessing customer satisfaction, and developing post-contract contact points for marketing. About You: Excellent communication skills, both verbal and written, at all levels. Relevant project experience is essential. Ability to manage subcontractor programmes. Leading our own workforce on site. CSCS card, SMSTS certification, and First Aid Certificate are required. We prioritize our people and offer a comprehensive benefits package, including: Generous holiday entitlement, increasing with years of service, with options to purchase additional holidays. A wide range of corporate discounts. Cycle to Work schemes. Save as You Earn share purchase scheme. Private medical scheme options and an employee assistance program providing 24/7 support. Paid membership to a relevant professional association. For more information or to inquire about other positions within Morrison Construction, please contact Laura Mitchell at . About the Team Galliford Try is a major UK contractor with a diversified workload in the public, regulated, and private sectors. We have a strong reputation for providing whole-life solutions, high standards of project delivery, and innovation. Operating under the Galliford Try and Morrison Construction brands, we have successfully partnered with clients across education, healthcare, defense, custodial & judicial, commercial, and urban living sectors, delivering collaborative solutions to complex challenges. Our extensive experience enables us to understand and surpass our clients' construction needs. Job Info Job Identification: 2095 Category: Construction Posting Date: 06/24/2025, 10:48 AM Schedule: Full time Shift: Day Location: Uxbridge, UB8 2AD, GB
A leading contractor within the energy efficiency and social housing refurbishment sector is seeking an experienced Site Manager to oversee retrofit projects involving rendering, re-roofing, and associated works in the Bradford area. This position offers an excellent opportunity to join a progressive and sustainability-driven organisation that is at the forefront of delivering energy-efficient building solutions. The successful candidate will be responsible for managing all aspects of site delivery, ensuring that works are completed safely, on time, and to the highest quality standards. Key Responsibilities Provide effective health and safety leadership, ensuring that all works are carried out safely and without risk to operatives, residents, or the public. Manage all day-to-day site activities, delivering projects in line with agreed specifications, programmes, and compliance requirements. Act as the main point of contact for residents, maintaining regular communication, resolving issues promptly, and minimising disruption during works. Lead and support site teams, sub-contractors, and suppliers to ensure adherence to company procedures, quality standards, and installation requirements. Conduct toolbox talks, daily briefings, and quality inspections to promote best practice and maintain high safety standards. Maintain accurate records of site progress and report regularly to the Operations and Support teams. Oversee material ordering and site logistics to ensure smooth and efficient project delivery. Ensure all work is completed to relevant industry and manufacturer standards, snag-free and to a high-quality finish. Requirements Proven experience as a Site Manager, ideally within retrofit, rendering, roofing, or external works projects. Experience of managing works within occupied residential properties. Strong working knowledge of Health & Safety regulations and site compliance. SMSTS, CSCS, and First Aid certifications. Competent IT skills, with experience using MS Office or tablet-based site management software. Excellent communication, organisational, and leadership abilities. Proactive and self-motivated with a commitment to delivering high-quality outcomes. Strong ability to lead, motivate, and support on-site teams to achieve performance targets and deadlines. Remuneration & Benefits Salary up to 55,000 Car and fuel allowance 25 days annual leave plus bank holidays Company pension scheme Overtime opportunities Ongoing training, development, and career progression Building Careers UK specialises in Construction and Property recruitment and serves as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. By applying for this job, you accept the Terms and Conditions, Privacy Policy, and Disclaimers which can be found on our website. We welcome applications from individuals of all backgrounds, experiences, and identities. Our recruitment process is designed to ensure equal opportunities for all candidates, regardless of age, gender, race, ethnicity, religion, disability, sexual orientation, or any other characteristic. Please Note: Due to high volume of applicants, only that shortlisted will be contacted. INDC
Oct 20, 2025
Full time
A leading contractor within the energy efficiency and social housing refurbishment sector is seeking an experienced Site Manager to oversee retrofit projects involving rendering, re-roofing, and associated works in the Bradford area. This position offers an excellent opportunity to join a progressive and sustainability-driven organisation that is at the forefront of delivering energy-efficient building solutions. The successful candidate will be responsible for managing all aspects of site delivery, ensuring that works are completed safely, on time, and to the highest quality standards. Key Responsibilities Provide effective health and safety leadership, ensuring that all works are carried out safely and without risk to operatives, residents, or the public. Manage all day-to-day site activities, delivering projects in line with agreed specifications, programmes, and compliance requirements. Act as the main point of contact for residents, maintaining regular communication, resolving issues promptly, and minimising disruption during works. Lead and support site teams, sub-contractors, and suppliers to ensure adherence to company procedures, quality standards, and installation requirements. Conduct toolbox talks, daily briefings, and quality inspections to promote best practice and maintain high safety standards. Maintain accurate records of site progress and report regularly to the Operations and Support teams. Oversee material ordering and site logistics to ensure smooth and efficient project delivery. Ensure all work is completed to relevant industry and manufacturer standards, snag-free and to a high-quality finish. Requirements Proven experience as a Site Manager, ideally within retrofit, rendering, roofing, or external works projects. Experience of managing works within occupied residential properties. Strong working knowledge of Health & Safety regulations and site compliance. SMSTS, CSCS, and First Aid certifications. Competent IT skills, with experience using MS Office or tablet-based site management software. Excellent communication, organisational, and leadership abilities. Proactive and self-motivated with a commitment to delivering high-quality outcomes. Strong ability to lead, motivate, and support on-site teams to achieve performance targets and deadlines. Remuneration & Benefits Salary up to 55,000 Car and fuel allowance 25 days annual leave plus bank holidays Company pension scheme Overtime opportunities Ongoing training, development, and career progression Building Careers UK specialises in Construction and Property recruitment and serves as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. By applying for this job, you accept the Terms and Conditions, Privacy Policy, and Disclaimers which can be found on our website. We welcome applications from individuals of all backgrounds, experiences, and identities. Our recruitment process is designed to ensure equal opportunities for all candidates, regardless of age, gender, race, ethnicity, religion, disability, sexual orientation, or any other characteristic. Please Note: Due to high volume of applicants, only that shortlisted will be contacted. INDC
Build. Control. Own It. Financial Controller (Real Estate - UK Portfolio) OUR CLIENT is a privately held real estate investment firm based in the US, with over 3 decades track record and 1 million sq. ft. under management across the UK and US. They are known for smart acquisitions, sharp asset management, and value-driven enhancements in office real estate. As a powerhouse in transatlantic real estate, they are now seeking a seasoned Financial Controller to take full charge of financial operations across their UK portfolio . You will be a 'hands-on' expert with extensive experience at asset level across commercial / office real estate who thrives in the detail and is comfortable being the go-to finance lead in a lean, high-performing team The role of Financial Controller will include the following key areas: End-to-end property-level accounting : from rent rolls to tenant ledgers and arrears. Service charge mastery : budgets, reconciliations, apportionments-done right. Tax and compliance : UK VAT, capital allowances, withholding and corp tax-with external advisor oversight. Hands-on financial reporting: prepare monthly, quarterly, and annual accounts under UK GAAP/IFRS. Audit & statutory filing leadership: drive year-end processes across UK SPVs. CAPEX & development accounting: track refurb spend, recover charges, and capitalise correctly. Controls & systems: maintain high-integrity reporting in a lean family office environment. Stakeholder engagement: work closely with asset managers, property managers, and surveyors. THE PERSON - You will be: Ideally qualified (ACCA / CIMA or ACA / equivalent) with over 10 years of experience, ideally in a hands-on finance role within property / real estate and must have office asset exposure. Strong working knowledge of UK commercial real estate accounting, tax (especially VAT), and service charge mechanisms. Self-starter attitude - someone who doesn't need a team to do high-quality work. Fluent in accounting software (Yardi, MRI, or similar a plus) and Excel. Detail-obsessed but commercially minded - equally comfortable in the weeds and in the boardroom. BENEFITS: Flexible working. Direct access to decision-makers - no red tape. International exposure in a tight-knit, entrepreneurial team. The autonomy to build your own systems , influence strategy, and be a true finance leader - not just a processor. Please note that due to volume we cannot get back to everyone, however every application is looked at and considered and will be held on Trident International's database for review. If you have not heard back from us within 5 working days you should assume your initial application has been unsuccessful, however if suitable roles arise in the future, we will make every effort to contact you. By applying for this job, you accept the Privacy Policy and Disclaimers which can be found on our website. To learn more about our company and vacancies we are currently working on, visit our website and follow us on LinkedIn
Oct 17, 2025
Full time
Build. Control. Own It. Financial Controller (Real Estate - UK Portfolio) OUR CLIENT is a privately held real estate investment firm based in the US, with over 3 decades track record and 1 million sq. ft. under management across the UK and US. They are known for smart acquisitions, sharp asset management, and value-driven enhancements in office real estate. As a powerhouse in transatlantic real estate, they are now seeking a seasoned Financial Controller to take full charge of financial operations across their UK portfolio . You will be a 'hands-on' expert with extensive experience at asset level across commercial / office real estate who thrives in the detail and is comfortable being the go-to finance lead in a lean, high-performing team The role of Financial Controller will include the following key areas: End-to-end property-level accounting : from rent rolls to tenant ledgers and arrears. Service charge mastery : budgets, reconciliations, apportionments-done right. Tax and compliance : UK VAT, capital allowances, withholding and corp tax-with external advisor oversight. Hands-on financial reporting: prepare monthly, quarterly, and annual accounts under UK GAAP/IFRS. Audit & statutory filing leadership: drive year-end processes across UK SPVs. CAPEX & development accounting: track refurb spend, recover charges, and capitalise correctly. Controls & systems: maintain high-integrity reporting in a lean family office environment. Stakeholder engagement: work closely with asset managers, property managers, and surveyors. THE PERSON - You will be: Ideally qualified (ACCA / CIMA or ACA / equivalent) with over 10 years of experience, ideally in a hands-on finance role within property / real estate and must have office asset exposure. Strong working knowledge of UK commercial real estate accounting, tax (especially VAT), and service charge mechanisms. Self-starter attitude - someone who doesn't need a team to do high-quality work. Fluent in accounting software (Yardi, MRI, or similar a plus) and Excel. Detail-obsessed but commercially minded - equally comfortable in the weeds and in the boardroom. BENEFITS: Flexible working. Direct access to decision-makers - no red tape. International exposure in a tight-knit, entrepreneurial team. The autonomy to build your own systems , influence strategy, and be a true finance leader - not just a processor. Please note that due to volume we cannot get back to everyone, however every application is looked at and considered and will be held on Trident International's database for review. If you have not heard back from us within 5 working days you should assume your initial application has been unsuccessful, however if suitable roles arise in the future, we will make every effort to contact you. By applying for this job, you accept the Privacy Policy and Disclaimers which can be found on our website. To learn more about our company and vacancies we are currently working on, visit our website and follow us on LinkedIn
Estate Manager - IMMEDIATELY AVAILABLE CANDIDATES ONLY Salary: £65,000 (Temporary to Permanent) Hours: Monday to Friday, 8:00am - 5:00pm Location: Vauxhall, SE1 Overview An excellent opportunity has arisen for an experienced Estate Manager to oversee the day-to-day operations of a luxury residential development, on a Temp to Perm basis. This is a hands-on, hybrid role combining building management and front-of-house responsibilities. The successful candidate will ensure the smooth running of the site, maintaining high standards of maintenance, safety, and resident experience. Working closely with the Property Manager and under the guidance of the Residential Management Committee Directors, you'll play a key role in delivering an exceptional service to residents. Key Responsibilities Building Management Oversee the daily running of the building, ensuring it remains clean, safe, and well maintained. Coordinate with contractors and service providers for repairs, maintenance, and improvements. Conduct regular inspections of communal areas, plant rooms, and external spaces. Maintain accurate logs of maintenance issues, inspections, and completed works. Act promptly in emergencies and liaise with relevant services as required. Supervise concierge and temporary staff, including rotas, training, and appraisals. Resident Services Manage resident queries, parcel deliveries, amenity bookings, and access control. Support resident move-ins and move-outs, ensuring a smooth and professional experience. Keep resident contact lists up to date and issue building communications when required. Administration & Coordination Report regularly to the Property Manager on building performance, resident issues, and ongoing projects. Assist in preparing reports, maintenance schedules, and communications. Attend committee meetings as required. Ensure all documentation, policies, and compliance records are accurate and up to date. Person Specification Experience & Skills Proven experience in a similar role (Building Manager, Duty Manager, Concierge Manager, Facilities Manager, or equivalent). Strong understanding of building systems, maintenance, and contractor management. Excellent interpersonal and customer service skills. Highly organised with strong attention to detail and ability to work under pressure. Proficient in Microsoft Office and property management systems. Additional training or certifications such as First Aid, Fire Warden, or SIA licence are advantageous. Personal Attributes Professional, reliable, and proactive. Presentable and confident when dealing with residents and contractors. Service-driven with a strong sense of responsibility and integrity. Please note, you must be immediately available or on less than a week's notice to apply for this job.
Oct 17, 2025
Full time
Estate Manager - IMMEDIATELY AVAILABLE CANDIDATES ONLY Salary: £65,000 (Temporary to Permanent) Hours: Monday to Friday, 8:00am - 5:00pm Location: Vauxhall, SE1 Overview An excellent opportunity has arisen for an experienced Estate Manager to oversee the day-to-day operations of a luxury residential development, on a Temp to Perm basis. This is a hands-on, hybrid role combining building management and front-of-house responsibilities. The successful candidate will ensure the smooth running of the site, maintaining high standards of maintenance, safety, and resident experience. Working closely with the Property Manager and under the guidance of the Residential Management Committee Directors, you'll play a key role in delivering an exceptional service to residents. Key Responsibilities Building Management Oversee the daily running of the building, ensuring it remains clean, safe, and well maintained. Coordinate with contractors and service providers for repairs, maintenance, and improvements. Conduct regular inspections of communal areas, plant rooms, and external spaces. Maintain accurate logs of maintenance issues, inspections, and completed works. Act promptly in emergencies and liaise with relevant services as required. Supervise concierge and temporary staff, including rotas, training, and appraisals. Resident Services Manage resident queries, parcel deliveries, amenity bookings, and access control. Support resident move-ins and move-outs, ensuring a smooth and professional experience. Keep resident contact lists up to date and issue building communications when required. Administration & Coordination Report regularly to the Property Manager on building performance, resident issues, and ongoing projects. Assist in preparing reports, maintenance schedules, and communications. Attend committee meetings as required. Ensure all documentation, policies, and compliance records are accurate and up to date. Person Specification Experience & Skills Proven experience in a similar role (Building Manager, Duty Manager, Concierge Manager, Facilities Manager, or equivalent). Strong understanding of building systems, maintenance, and contractor management. Excellent interpersonal and customer service skills. Highly organised with strong attention to detail and ability to work under pressure. Proficient in Microsoft Office and property management systems. Additional training or certifications such as First Aid, Fire Warden, or SIA licence are advantageous. Personal Attributes Professional, reliable, and proactive. Presentable and confident when dealing with residents and contractors. Service-driven with a strong sense of responsibility and integrity. Please note, you must be immediately available or on less than a week's notice to apply for this job.
Cobalt Recruitment is proud to be working with a leading name in the real estate industry as they seek an Assistant Building Manager to join the on-site team at a prestigious 400,000 sq. ft. multi-tenanted commercial office building in the City of London. This is an exceptional opportunity to join a renowned property brand offering genuine career development, structured training, and a supportive working culture. You'll work closely with an experienced Building Manager, Operations Manager, and Technical Services Manager, gaining exposure to all aspects of building management. Key Responsibilities Support the Building Manager with the smooth day-to-day operation of the building, ensuring the highest standards are maintained. Assist with managing service partners across hard and soft FM disciplines, ensuring top-quality delivery and compliance. Build strong relationships with occupiers, handling queries efficiently and maintaining excellent communication. Help oversee health & safety, statutory compliance, and sustainability initiatives across the asset. Contribute to budget management, service charge reporting, and procurement processes. Support building projects and improvement works alongside the wider on-site team. About You Experience in a property, facilities, or building management role-ideally within a multi-tenanted commercial environment. Strong communication and organisational skills with a customer-first mindset. A proactive, hands-on approach and eagerness to learn from senior colleagues. Awareness of health & safety regulations (IOSH/NEBOSH desirable). Ambition to progress your career within a market-leading property business. What's on Offer The chance to work on a landmark 400,000 sq. ft. building in the heart of the City of London. Collaboration with a high-performing on-site team, offering exposure to all areas of FM. A positive, people-focused culture where professional growth and development are championed. Competitive salary and benefits package with clear progression opportunities. If you're an ambitious Assistant Building Manager looking to develop within a prestigious London asset and grow your career with a leading property brand, we'd love to hear from you.
Oct 17, 2025
Full time
Cobalt Recruitment is proud to be working with a leading name in the real estate industry as they seek an Assistant Building Manager to join the on-site team at a prestigious 400,000 sq. ft. multi-tenanted commercial office building in the City of London. This is an exceptional opportunity to join a renowned property brand offering genuine career development, structured training, and a supportive working culture. You'll work closely with an experienced Building Manager, Operations Manager, and Technical Services Manager, gaining exposure to all aspects of building management. Key Responsibilities Support the Building Manager with the smooth day-to-day operation of the building, ensuring the highest standards are maintained. Assist with managing service partners across hard and soft FM disciplines, ensuring top-quality delivery and compliance. Build strong relationships with occupiers, handling queries efficiently and maintaining excellent communication. Help oversee health & safety, statutory compliance, and sustainability initiatives across the asset. Contribute to budget management, service charge reporting, and procurement processes. Support building projects and improvement works alongside the wider on-site team. About You Experience in a property, facilities, or building management role-ideally within a multi-tenanted commercial environment. Strong communication and organisational skills with a customer-first mindset. A proactive, hands-on approach and eagerness to learn from senior colleagues. Awareness of health & safety regulations (IOSH/NEBOSH desirable). Ambition to progress your career within a market-leading property business. What's on Offer The chance to work on a landmark 400,000 sq. ft. building in the heart of the City of London. Collaboration with a high-performing on-site team, offering exposure to all areas of FM. A positive, people-focused culture where professional growth and development are championed. Competitive salary and benefits package with clear progression opportunities. If you're an ambitious Assistant Building Manager looking to develop within a prestigious London asset and grow your career with a leading property brand, we'd love to hear from you.
Position: Building Manager Location: City of London Reports to: Property Manager Role Overview We are seeking a Building Services Manager to oversee the smooth day-to-day operation of our residential building while ensuring residents receive an exceptional standard of service. This role combines operational management with front-of-house duties, balancing maintenance oversight, staff supervision, and direct resident interaction. You will work closely with the Property Manager and under the direction of the Residential Management Committee Directors to maintain a safe, welcoming, and efficiently run environment. Key Responsibilities Building Operations Manage all aspects of building upkeep to maintain a clean, safe, and well-functioning environment. Coordinate repairs, maintenance, and improvement projects with contractors and service providers. Conduct regular inspections of communal areas, systems, and grounds, keeping accurate logs of findings and actions. Respond promptly to emergencies, liaising with relevant authorities or services as needed. Supervise concierge and temporary staff, including scheduling, training, appraisals, and leave management. Resident Support Serve as the primary point of contact for residents, visitors, and guests. Manage queries, parcels, bookings, and access control efficiently and professionally. Assist with resident move-ins and move-outs, including orientation and handovers. Maintain up-to-date resident records and communicate relevant building notices. Administration & Coordination Provide regular updates to the Property Manager regarding building conditions, resident concerns, and ongoing projects. Assist in preparing reports, maintenance schedules, and other administrative documentation. Attend Residential Management Committee meetings as required. Ensure all documentation and records comply with relevant standards and regulations. Candidate Profile Experience in building, facilities, or property management roles, including concierge or duty management. Strong understanding of building systems, maintenance practices, and contractor oversight. Excellent interpersonal and customer service skills, with a professional, approachable manner. Highly organised, detail-focused, and able to remain calm under pressure. Comfortable with Microsoft Office and property management software. Additional qualifications such as First Aid, Fire Warden, or Security training are advantageous. Personal Attributes Reliable, trustworthy, and professional in all interactions. Confident and presentable when engaging with residents, contractors, and team members. Collaborative team player with the ability to work independently when required. We are only considering candidates with substantial experience in residential environments. Due to the high volume of applications, we will only be able to respond to those selected for the shortlist.
Oct 17, 2025
Full time
Position: Building Manager Location: City of London Reports to: Property Manager Role Overview We are seeking a Building Services Manager to oversee the smooth day-to-day operation of our residential building while ensuring residents receive an exceptional standard of service. This role combines operational management with front-of-house duties, balancing maintenance oversight, staff supervision, and direct resident interaction. You will work closely with the Property Manager and under the direction of the Residential Management Committee Directors to maintain a safe, welcoming, and efficiently run environment. Key Responsibilities Building Operations Manage all aspects of building upkeep to maintain a clean, safe, and well-functioning environment. Coordinate repairs, maintenance, and improvement projects with contractors and service providers. Conduct regular inspections of communal areas, systems, and grounds, keeping accurate logs of findings and actions. Respond promptly to emergencies, liaising with relevant authorities or services as needed. Supervise concierge and temporary staff, including scheduling, training, appraisals, and leave management. Resident Support Serve as the primary point of contact for residents, visitors, and guests. Manage queries, parcels, bookings, and access control efficiently and professionally. Assist with resident move-ins and move-outs, including orientation and handovers. Maintain up-to-date resident records and communicate relevant building notices. Administration & Coordination Provide regular updates to the Property Manager regarding building conditions, resident concerns, and ongoing projects. Assist in preparing reports, maintenance schedules, and other administrative documentation. Attend Residential Management Committee meetings as required. Ensure all documentation and records comply with relevant standards and regulations. Candidate Profile Experience in building, facilities, or property management roles, including concierge or duty management. Strong understanding of building systems, maintenance practices, and contractor oversight. Excellent interpersonal and customer service skills, with a professional, approachable manner. Highly organised, detail-focused, and able to remain calm under pressure. Comfortable with Microsoft Office and property management software. Additional qualifications such as First Aid, Fire Warden, or Security training are advantageous. Personal Attributes Reliable, trustworthy, and professional in all interactions. Confident and presentable when engaging with residents, contractors, and team members. Collaborative team player with the ability to work independently when required. We are only considering candidates with substantial experience in residential environments. Due to the high volume of applications, we will only be able to respond to those selected for the shortlist.
A housing association is currently looking for a number Repairs Planners for about 6 months on a temporary basis Key responsibilities are as follows Deliver administrative support to the Regional Leads and Head of Repairs Delivery in budget monitoring, managing necessary databases and systems Collaborate with our Repair Inspectors and contractors to schedule and coordinate post and audit inspections Provide your manager and team important and timely business information on region specific repair spend Assist in preparing and managing budgets for repair operations, ensuring cost effective practices and VFM Monitor and manage repair escalations for your area, ensuring jeopardy cases as appropriate and prioritising cases for inspection Support your team to put in place creative and new ways to address repairs overspend and alert the team to any areas of concern Undertake specific repairs research and projects on behalf of the team Feedback to managers on any issues identified as part of monitoring of repair related tasks and flag any issues for escalation as part of performance monitoring Analyse repair cases and assess priorities and use strong problem solving skills to identify potential issues and propose practical solutions Support the Inspectors, Officers and Senior Managers with repair strategies to meet targets.Assist managers with exporting necessary repairs reporting information from internal systems to present a comprehensive overview of team performance Maintain and strengthen good working relationships with other departments across Operations and throughout Work with all stakeholders and contractors to ensure all KPI's are met and processes and procedure are adhered to Raise the profile of performance across the directorate, supporting colleagues to engage with, and understand repair process. PAYE £20.84 Umbrella £27.56 4 days based in the office and 1 day from home Essential Requirements Proven experience in property maintenance, repair planning or similar role Excellent communication and interpersonal skills Proficiency in contract regulations Experience of contractor management Good understanding of the relevant legislation, statutory and regulatory requirements Effective IT skills including basic/intermediate MS Office skills Must be available to interview from the 2nd of October & WC 6th of October and start WC 13th October
Oct 17, 2025
Seasonal
A housing association is currently looking for a number Repairs Planners for about 6 months on a temporary basis Key responsibilities are as follows Deliver administrative support to the Regional Leads and Head of Repairs Delivery in budget monitoring, managing necessary databases and systems Collaborate with our Repair Inspectors and contractors to schedule and coordinate post and audit inspections Provide your manager and team important and timely business information on region specific repair spend Assist in preparing and managing budgets for repair operations, ensuring cost effective practices and VFM Monitor and manage repair escalations for your area, ensuring jeopardy cases as appropriate and prioritising cases for inspection Support your team to put in place creative and new ways to address repairs overspend and alert the team to any areas of concern Undertake specific repairs research and projects on behalf of the team Feedback to managers on any issues identified as part of monitoring of repair related tasks and flag any issues for escalation as part of performance monitoring Analyse repair cases and assess priorities and use strong problem solving skills to identify potential issues and propose practical solutions Support the Inspectors, Officers and Senior Managers with repair strategies to meet targets.Assist managers with exporting necessary repairs reporting information from internal systems to present a comprehensive overview of team performance Maintain and strengthen good working relationships with other departments across Operations and throughout Work with all stakeholders and contractors to ensure all KPI's are met and processes and procedure are adhered to Raise the profile of performance across the directorate, supporting colleagues to engage with, and understand repair process. PAYE £20.84 Umbrella £27.56 4 days based in the office and 1 day from home Essential Requirements Proven experience in property maintenance, repair planning or similar role Excellent communication and interpersonal skills Proficiency in contract regulations Experience of contractor management Good understanding of the relevant legislation, statutory and regulatory requirements Effective IT skills including basic/intermediate MS Office skills Must be available to interview from the 2nd of October & WC 6th of October and start WC 13th October
Key Responsibilities: Develop, oversee, and continuously improve the Health & Safety Management System (H&S MS) to ensure compliance with UK regulations. Establish and maintain the governance framework for health and safety reporting to People & Culture SLT, Executive Committee, and Audit Risk and Assurance Committee. Lead the creation and execution of the health and safety strategy aligned with organisational goals. Review existing policies, identify gaps, and lead the development of updated health and safety policies and procedures. Drive the design and implementation of risk assessment programs, ensuring comprehensive coverage and effectiveness. Establish and oversee mechanisms for monitoring, evaluation, and reporting of health and safety performance. Review incident reports, near misses, and risk assessments to inform continuous improvement. Chair the Health & Safety Committee, ensuring active participation and accountability among diverse stakeholders. Promote a culture of safety, accountability, and shared responsibility across the organisation, including development and implementation of a communication strategy. Approve and oversee the development of organisation-wide health and safety training programs in liaison with the Learning and Development team. Ensure training effectiveness and that 100% of staff are trained in health and safety procedures. Allocate resources effectively to support health and safety initiatives, including training, systems, and risk assessments. Manage the lease and MOTO arrangements with the respective estate landlords to ensure terms and conditions are upheld and safe occupation of the workspaces To effectively manage the function's corporate contracts and internal service agreements, driving efficiencies and value through successful supplier management Manage the function's annual budget, inclusive of budget setting, monthly forecasting and reporting, and management of payments to suppliers in line with internal governance To coordinate and manage the delivery of an effective colleague-focused facilities management (FM) function for the organisation To deliver excellent customer service and engagement to a range of colleagues, suppliers and customers The role requires working at Bedford Borough Hall 2 days a week to help support the running of the day-to-day office with occasional travel to Caxton House as and when required. Manage relations with the landlord's Facilities Management teams, or equivalent, to ensure their compliance with the agreed lease arrangements and issues are proactively resolved To procure and manage all contracts and supplier relations regarding health and safety, estates, and facilities management needs, in line with MaPS commercial governance Responsible for all building related matters (both directly and indirectly via third party suppliers) including space planning, facilities assets, utilities and property access (including staff, visitors, mail and goods delivery) Inducting contractors into Safe Systems of Work by ensuring they comply with MaPS H&S policies and other legislative matters and in return providing them with H&S information relevant to their works Ensure that the organisation's workspaces meet statutory H&S requirements by effectively managing all associated risks issues and mitigating actions Responsible for strategic planning to upgrade and maintain workplace facilities, including a comprehensive audit of current conditions, programme of inspections and adherence to preventative and reactive maintenance programmes Line management and development of two direct line reports who are responsible for the delivery of health and safety and facilities operations You will need to demonstrate the following skills and experience; Extensive knowledge of UK health and safety regulations (e.g., HSE requirements, ISO 45001). Proven experience in developing and implementing Health & Safety Management Systems in complex organisational environments. Strong leadership skills with experience leading cross-functional teams and committees. Track record of managing health and safety compliance, audits, and incident investigations. Experience in risk assessment and hazard management across diverse operational settings. Excellent stakeholder engagement and communication skills to influence senior management and staff. Demonstrated ability to develop strategic plans and translate them into operational activities. Relevant professional qualification (e.g., NEBOSH Diploma, equivalent). Competent use of all standard MS Office applications Excellent written and verbal communication skills Experience of delivering a customer focused service Strong organisational, time management and planning skills Previous experience of delivering facilities and/or office management systems Experience in providing meeting room IT, AV equipment, printing and other related office-based technologies. About Us: The Money and Pensions Service (MaPS) is based in Bedford, in a recently renovated modern office. This is a wonderful opportunity for you to become an integral part of a dynamic organisation, working to help people across the UK.At the heart of the Money and Pensions Service are our values - caring, connecting, and transforming, which are the foundation of our success. They permeate every area of our work and define all our business relationships and the way we work with each other. We're not only looking for the best people to come and work for us, but we need people who align themselves with our values: Caring We care about our colleagues and the people whose lives we are here to transform. Connecting We will transform lives through our ability to make positive connections. Transforming We are committed to transforming lives and making a positive societal impact. Our Inclusive
Oct 17, 2025
Full time
Key Responsibilities: Develop, oversee, and continuously improve the Health & Safety Management System (H&S MS) to ensure compliance with UK regulations. Establish and maintain the governance framework for health and safety reporting to People & Culture SLT, Executive Committee, and Audit Risk and Assurance Committee. Lead the creation and execution of the health and safety strategy aligned with organisational goals. Review existing policies, identify gaps, and lead the development of updated health and safety policies and procedures. Drive the design and implementation of risk assessment programs, ensuring comprehensive coverage and effectiveness. Establish and oversee mechanisms for monitoring, evaluation, and reporting of health and safety performance. Review incident reports, near misses, and risk assessments to inform continuous improvement. Chair the Health & Safety Committee, ensuring active participation and accountability among diverse stakeholders. Promote a culture of safety, accountability, and shared responsibility across the organisation, including development and implementation of a communication strategy. Approve and oversee the development of organisation-wide health and safety training programs in liaison with the Learning and Development team. Ensure training effectiveness and that 100% of staff are trained in health and safety procedures. Allocate resources effectively to support health and safety initiatives, including training, systems, and risk assessments. Manage the lease and MOTO arrangements with the respective estate landlords to ensure terms and conditions are upheld and safe occupation of the workspaces To effectively manage the function's corporate contracts and internal service agreements, driving efficiencies and value through successful supplier management Manage the function's annual budget, inclusive of budget setting, monthly forecasting and reporting, and management of payments to suppliers in line with internal governance To coordinate and manage the delivery of an effective colleague-focused facilities management (FM) function for the organisation To deliver excellent customer service and engagement to a range of colleagues, suppliers and customers The role requires working at Bedford Borough Hall 2 days a week to help support the running of the day-to-day office with occasional travel to Caxton House as and when required. Manage relations with the landlord's Facilities Management teams, or equivalent, to ensure their compliance with the agreed lease arrangements and issues are proactively resolved To procure and manage all contracts and supplier relations regarding health and safety, estates, and facilities management needs, in line with MaPS commercial governance Responsible for all building related matters (both directly and indirectly via third party suppliers) including space planning, facilities assets, utilities and property access (including staff, visitors, mail and goods delivery) Inducting contractors into Safe Systems of Work by ensuring they comply with MaPS H&S policies and other legislative matters and in return providing them with H&S information relevant to their works Ensure that the organisation's workspaces meet statutory H&S requirements by effectively managing all associated risks issues and mitigating actions Responsible for strategic planning to upgrade and maintain workplace facilities, including a comprehensive audit of current conditions, programme of inspections and adherence to preventative and reactive maintenance programmes Line management and development of two direct line reports who are responsible for the delivery of health and safety and facilities operations You will need to demonstrate the following skills and experience; Extensive knowledge of UK health and safety regulations (e.g., HSE requirements, ISO 45001). Proven experience in developing and implementing Health & Safety Management Systems in complex organisational environments. Strong leadership skills with experience leading cross-functional teams and committees. Track record of managing health and safety compliance, audits, and incident investigations. Experience in risk assessment and hazard management across diverse operational settings. Excellent stakeholder engagement and communication skills to influence senior management and staff. Demonstrated ability to develop strategic plans and translate them into operational activities. Relevant professional qualification (e.g., NEBOSH Diploma, equivalent). Competent use of all standard MS Office applications Excellent written and verbal communication skills Experience of delivering a customer focused service Strong organisational, time management and planning skills Previous experience of delivering facilities and/or office management systems Experience in providing meeting room IT, AV equipment, printing and other related office-based technologies. About Us: The Money and Pensions Service (MaPS) is based in Bedford, in a recently renovated modern office. This is a wonderful opportunity for you to become an integral part of a dynamic organisation, working to help people across the UK.At the heart of the Money and Pensions Service are our values - caring, connecting, and transforming, which are the foundation of our success. They permeate every area of our work and define all our business relationships and the way we work with each other. We're not only looking for the best people to come and work for us, but we need people who align themselves with our values: Caring We care about our colleagues and the people whose lives we are here to transform. Connecting We will transform lives through our ability to make positive connections. Transforming We are committed to transforming lives and making a positive societal impact. Our Inclusive
We are working with a Registered Social Landlord who are looking to recruitment a Property Services Maintenance Manager on a permanent basis. Reporting into the Operations Manager, you will deliver high quality, value for money property maintenance and improvements to the organisation's homes through a team of circa 12+ in house trades and external contractors across the area. You'll lead on operational delivery of property services workstreams both residential and non-residential portfolio focusing mainly on the Responsive Repairs services. As a manager, you will set direction within your team by being clear on expectations, giving clarity of requirement and supporting the team and individual performance through robust feedback. You'll also be responsible for: Maintaining high quality data within the property systems Setting and maintaining high levels of safe working practices in line with Health and Safety legislation and CDM Ensuring a detailed local knowledge of customer, asset and investment needs across your area Engaging and working with residents and groups to develop co-created services We are looking for: Experience of managing a direct labour workforce focused teams for the delivery of maintenance services Demonstratable knowledge of planning the delivery of workstreams in a customer focussed environment Ability to plan, track and forecast income and expenditure against relevant budgets, Knowledge of relevant health, safety and environmental legislation with focus on compliance within all activities undertaken by the teams There will be some travel involved with this role so you should be happy to travel, have access to a car and a full UK driving licence. This role is also subject to a basic DBS disclosure. To apply for this position, please submit your CV
Oct 17, 2025
Full time
We are working with a Registered Social Landlord who are looking to recruitment a Property Services Maintenance Manager on a permanent basis. Reporting into the Operations Manager, you will deliver high quality, value for money property maintenance and improvements to the organisation's homes through a team of circa 12+ in house trades and external contractors across the area. You'll lead on operational delivery of property services workstreams both residential and non-residential portfolio focusing mainly on the Responsive Repairs services. As a manager, you will set direction within your team by being clear on expectations, giving clarity of requirement and supporting the team and individual performance through robust feedback. You'll also be responsible for: Maintaining high quality data within the property systems Setting and maintaining high levels of safe working practices in line with Health and Safety legislation and CDM Ensuring a detailed local knowledge of customer, asset and investment needs across your area Engaging and working with residents and groups to develop co-created services We are looking for: Experience of managing a direct labour workforce focused teams for the delivery of maintenance services Demonstratable knowledge of planning the delivery of workstreams in a customer focussed environment Ability to plan, track and forecast income and expenditure against relevant budgets, Knowledge of relevant health, safety and environmental legislation with focus on compliance within all activities undertaken by the teams There will be some travel involved with this role so you should be happy to travel, have access to a car and a full UK driving licence. This role is also subject to a basic DBS disclosure. To apply for this position, please submit your CV
The University of Manchester
Manchester, Lancashire
Job Title: Assistant Chief Property Officer Location: Oxford Road, Manchester Salary: Competitive Job type: Full Time, Permanent Closing date: 02/11/2025 Are you an accomplished transformation professional seeking a pivotal leadership role supporting the Chief Property Officer in advancing the Directorate of Estates & Facilities toward its ambitious new goals? The University of Manchester is inviting applications for the position of Assistant to the Chief Property Officer. This role will play a critical part in formulating and executing strategic plans, driving service transformation, and enhancing the overall impact of the Directorate. The Estates & Facilities Directorate covers a broad spectrum of activities, from commercial services to the delivery of major projects, across an extensive and complex property portfolio. We are dedicated to optimising our estate and associated services, deploying innovative technologies, adopting modern working practices, strengthening collaborative leadership, and ensuring robust governance. We are committed to redefining the potential of our campus, supporting our staff, student communities, and innovation partners. If you are motivated by transformational and purposeful leadership and you aspire to shape the future of higher education on one of the UK's greatest university campuses, we encourage you to apply. About the Role: As Assistant to the Chief Property Officer, you will provide comprehensive support across transformational initiatives, finance, business management, change and resource management, business insight, continuous improvement, all aspects of our governance and our compliance requirements, and serve as the first line of support to the Chief Property Officer. You will be instrumental in assisting the Directorate and its senior leadership team in achieving organisational goals efficiently. Key Responsibilities: Reporting directly to the Chief Property Officer, you will: Lead the development and execution of the Estates & Facilities Directorate's core governance documentation from its 3 year Directorate Plan, to its People Plan, to the Directorate Risk Register etc., ensuring alignment of the Directorate with the University's overarching Manchester 2035 strategy. Prepare, support and manage essential management "pillar" documents e.g. Directorate Budget, Service Catalogues, Service Plans, Emergency Rotas, Overarching Directorate Project Workbook, Resource Schedules, Directorate Yearly Planner, Decision Forward Plan, Comms Plan etc. Prepare and develop key policy areas and action plans required to ensure the execution of the Estates and Facilities services are effective and impactful. Produce high-quality reports, analyses, and briefing materials to facilitate effective decision-making at the University's senior levels. Promote best practices and continuous improvement in portfolio, project, and programme management to ensure timely, on-budget, and quality outcomes. Oversee performance reporting and improvement planning, monitor progress against established metrics, and identify opportunities for enhancement. Coordinate and facilitate critical forums such as Leadership Transformation Days, Senior Leadership Team meetings, Extended Leadership sessions, and Improvement and Performance Clinics. Serve as a trusted advisor to the Chief Property Officer and senior stakeholders across Estates & Facilities, Professional Services, and Faculties. Handle complex and sensitive matters with professionalism, ensuring compliance with Information Governance, Data Protection, Equality and Diversity, and Health and Safety policies. Foster and champion, a positive, collaborative culture within Estates & Facilities, promoting values of inclusion, sustainability, and social responsibility. What We're Looking For: You'll be a highly skilled business professional with a proven ability to lead in large, complex environments. Your experience and qualities will include: Degree-level education or equivalent experience in the built environment or a complimentary sector Professional qualifications in project and change management (e.g. PRINCE2, APM, BCS,) or comparable experience A strong track record of delivering strategic and operational leadership, ideally within Higher Education or similarly complex sectors Expertise in portfolio, programme, and project management, including budgetary planning and performance reporting Outstanding communication, influencing, and relationship-building skills, with the confidence to engage at all levels A commitment to driving innovation, continuous improvement, and positive culture change Extra info: Please be aware that due to the number of applications we are unfortunately not able to provide individual feedback on your application. Please note that we are unable to respond to enquiries, accept CVs or applications from Recruitment Agencies. Please click APPLY to be redirected to our website to complete an application form. Candidates with experience or relevant job titles of; Deputy Director of Property Management, Senior Property Manager, Director of Property Operations, Assistant Director of Facilities, Regional Manager, Head of Estates, Assistant Director of Asset Management, may also be considered.
Oct 17, 2025
Full time
Job Title: Assistant Chief Property Officer Location: Oxford Road, Manchester Salary: Competitive Job type: Full Time, Permanent Closing date: 02/11/2025 Are you an accomplished transformation professional seeking a pivotal leadership role supporting the Chief Property Officer in advancing the Directorate of Estates & Facilities toward its ambitious new goals? The University of Manchester is inviting applications for the position of Assistant to the Chief Property Officer. This role will play a critical part in formulating and executing strategic plans, driving service transformation, and enhancing the overall impact of the Directorate. The Estates & Facilities Directorate covers a broad spectrum of activities, from commercial services to the delivery of major projects, across an extensive and complex property portfolio. We are dedicated to optimising our estate and associated services, deploying innovative technologies, adopting modern working practices, strengthening collaborative leadership, and ensuring robust governance. We are committed to redefining the potential of our campus, supporting our staff, student communities, and innovation partners. If you are motivated by transformational and purposeful leadership and you aspire to shape the future of higher education on one of the UK's greatest university campuses, we encourage you to apply. About the Role: As Assistant to the Chief Property Officer, you will provide comprehensive support across transformational initiatives, finance, business management, change and resource management, business insight, continuous improvement, all aspects of our governance and our compliance requirements, and serve as the first line of support to the Chief Property Officer. You will be instrumental in assisting the Directorate and its senior leadership team in achieving organisational goals efficiently. Key Responsibilities: Reporting directly to the Chief Property Officer, you will: Lead the development and execution of the Estates & Facilities Directorate's core governance documentation from its 3 year Directorate Plan, to its People Plan, to the Directorate Risk Register etc., ensuring alignment of the Directorate with the University's overarching Manchester 2035 strategy. Prepare, support and manage essential management "pillar" documents e.g. Directorate Budget, Service Catalogues, Service Plans, Emergency Rotas, Overarching Directorate Project Workbook, Resource Schedules, Directorate Yearly Planner, Decision Forward Plan, Comms Plan etc. Prepare and develop key policy areas and action plans required to ensure the execution of the Estates and Facilities services are effective and impactful. Produce high-quality reports, analyses, and briefing materials to facilitate effective decision-making at the University's senior levels. Promote best practices and continuous improvement in portfolio, project, and programme management to ensure timely, on-budget, and quality outcomes. Oversee performance reporting and improvement planning, monitor progress against established metrics, and identify opportunities for enhancement. Coordinate and facilitate critical forums such as Leadership Transformation Days, Senior Leadership Team meetings, Extended Leadership sessions, and Improvement and Performance Clinics. Serve as a trusted advisor to the Chief Property Officer and senior stakeholders across Estates & Facilities, Professional Services, and Faculties. Handle complex and sensitive matters with professionalism, ensuring compliance with Information Governance, Data Protection, Equality and Diversity, and Health and Safety policies. Foster and champion, a positive, collaborative culture within Estates & Facilities, promoting values of inclusion, sustainability, and social responsibility. What We're Looking For: You'll be a highly skilled business professional with a proven ability to lead in large, complex environments. Your experience and qualities will include: Degree-level education or equivalent experience in the built environment or a complimentary sector Professional qualifications in project and change management (e.g. PRINCE2, APM, BCS,) or comparable experience A strong track record of delivering strategic and operational leadership, ideally within Higher Education or similarly complex sectors Expertise in portfolio, programme, and project management, including budgetary planning and performance reporting Outstanding communication, influencing, and relationship-building skills, with the confidence to engage at all levels A commitment to driving innovation, continuous improvement, and positive culture change Extra info: Please be aware that due to the number of applications we are unfortunately not able to provide individual feedback on your application. Please note that we are unable to respond to enquiries, accept CVs or applications from Recruitment Agencies. Please click APPLY to be redirected to our website to complete an application form. Candidates with experience or relevant job titles of; Deputy Director of Property Management, Senior Property Manager, Director of Property Operations, Assistant Director of Facilities, Regional Manager, Head of Estates, Assistant Director of Asset Management, may also be considered.
The Role Fortem Solutions are looking to recruit a Senior Quantity Surveyor to join our Stonewater Housing contract based in our head office in Chippenham. You'll work in conjunction with the General Manager and Commercial leads to ensure appropriate commercial controls are in place and adhered to in order to secure the company's full entitlement through the contract. The Client Our contract with Stonewater is long term with the option to extend the partnership again. On our contract we cover over 7,500 houses in 4 different areas of the South-West, from Taunton and Yeovil, over to Bristol and Swindon and down to Salisbury and Bournemouth. We currently deliver Repairs & Maintenance, Voids, Capital Works and an Electrical Service program. We pride ourselves on our great customer service and our senior leadership team has years of experience within this sector which can help you develop your learning and knowledge base. Duties & Responsibilities Key responsibilities will include: Ensure the company secures its full entitlement within the parameters of the Contract and further commercial negotiations. Ensure the commercial team achieve or exceed budgeted targets. Responsible for the application schedule of rates, acting as a subject matter expert for contractual arrangements. Maximise cash flow through monthly invoicing, the implementation of appropriate procedures to resolve client queries and ensuring cash is received when due. Monitoring and analysis of management information and job cost against job revenue, supporting the operations and finance and enablement of data driven decision making. Point of contact for dispute resolution. Ensure Accurate Cashflow Forecasts and Revenue profiles are in place and are accurate and updated regularly. Prepare and produce financial reports, including Cost Value Reconciliations (CVR), Cost Value Comparison (CVC) and management accounts, providing governance of budgets through robust cost control. Ensure the IT integration between the client's system and Fortem's is aligned to increase productivity and financial controls in-line with the contract conditions. Ensure budgets are set and shared with the commercial leads annually along with carrying out full reviews periodically when required. Making sure the supply chain has up to date term orders and contract agreements and are managed in-line with financial controls and governance. This is includes setting up and managing agreed SLA's. What You Will Need Essential Excellent data interrogation skills Excellent Excel skills (incl. V-Lookup, Pivot tables and formula development) QS degree or equivalent training or a minimum of 5 years relevant contract experience Line Management experience Negotiating, communication and presentation skills Valid UK driving licence Desirable Experience of Management Accounts Accounting skills Commercial Contractor exposure Benefits Eligibility for bonus up to 10% of basic salary 25 days annual leave + bank holidays & your birthday off (34 days total) Pay review every year 26 weeks full pay maternity leave 8 weeks full pay paternity leave Discounted gym memberships at national and local gyms Up to 3,000 colleague referral fee Vast directory of training on bespoke in-house Learning Management System' Other benefits including Private pension, Life Insurance, dental care, private healthcare, cycle-to-work scheme, mobile phone provider discounts & more Who We Are We are part of the Willmott Dixon group, established in 2002 Fortem provides specialist property solutions tailored to keep homes and buildings running smoothly. Our highly trained teams deliver a range of internal and external repairs as well as high quality voids, planned installations and gas services. Alongside our core functions, we have extensive experience in decarbonisation, specialising in making homes more energy-efficient and helping clients on their journey to become zero carbon. Our experience, commitment to best practice and exemplary quality, together with a genuine partnered approach, ensures we achieve excellent outcomes for our partners, clients and customers. We have an established track record of improving communities and creating better places for people to work and live. We are Investors in People - Gold, we believe in equality, diversity and respect for all and encourage applications from all sectors of the community.
Oct 16, 2025
Full time
The Role Fortem Solutions are looking to recruit a Senior Quantity Surveyor to join our Stonewater Housing contract based in our head office in Chippenham. You'll work in conjunction with the General Manager and Commercial leads to ensure appropriate commercial controls are in place and adhered to in order to secure the company's full entitlement through the contract. The Client Our contract with Stonewater is long term with the option to extend the partnership again. On our contract we cover over 7,500 houses in 4 different areas of the South-West, from Taunton and Yeovil, over to Bristol and Swindon and down to Salisbury and Bournemouth. We currently deliver Repairs & Maintenance, Voids, Capital Works and an Electrical Service program. We pride ourselves on our great customer service and our senior leadership team has years of experience within this sector which can help you develop your learning and knowledge base. Duties & Responsibilities Key responsibilities will include: Ensure the company secures its full entitlement within the parameters of the Contract and further commercial negotiations. Ensure the commercial team achieve or exceed budgeted targets. Responsible for the application schedule of rates, acting as a subject matter expert for contractual arrangements. Maximise cash flow through monthly invoicing, the implementation of appropriate procedures to resolve client queries and ensuring cash is received when due. Monitoring and analysis of management information and job cost against job revenue, supporting the operations and finance and enablement of data driven decision making. Point of contact for dispute resolution. Ensure Accurate Cashflow Forecasts and Revenue profiles are in place and are accurate and updated regularly. Prepare and produce financial reports, including Cost Value Reconciliations (CVR), Cost Value Comparison (CVC) and management accounts, providing governance of budgets through robust cost control. Ensure the IT integration between the client's system and Fortem's is aligned to increase productivity and financial controls in-line with the contract conditions. Ensure budgets are set and shared with the commercial leads annually along with carrying out full reviews periodically when required. Making sure the supply chain has up to date term orders and contract agreements and are managed in-line with financial controls and governance. This is includes setting up and managing agreed SLA's. What You Will Need Essential Excellent data interrogation skills Excellent Excel skills (incl. V-Lookup, Pivot tables and formula development) QS degree or equivalent training or a minimum of 5 years relevant contract experience Line Management experience Negotiating, communication and presentation skills Valid UK driving licence Desirable Experience of Management Accounts Accounting skills Commercial Contractor exposure Benefits Eligibility for bonus up to 10% of basic salary 25 days annual leave + bank holidays & your birthday off (34 days total) Pay review every year 26 weeks full pay maternity leave 8 weeks full pay paternity leave Discounted gym memberships at national and local gyms Up to 3,000 colleague referral fee Vast directory of training on bespoke in-house Learning Management System' Other benefits including Private pension, Life Insurance, dental care, private healthcare, cycle-to-work scheme, mobile phone provider discounts & more Who We Are We are part of the Willmott Dixon group, established in 2002 Fortem provides specialist property solutions tailored to keep homes and buildings running smoothly. Our highly trained teams deliver a range of internal and external repairs as well as high quality voids, planned installations and gas services. Alongside our core functions, we have extensive experience in decarbonisation, specialising in making homes more energy-efficient and helping clients on their journey to become zero carbon. Our experience, commitment to best practice and exemplary quality, together with a genuine partnered approach, ensures we achieve excellent outcomes for our partners, clients and customers. We have an established track record of improving communities and creating better places for people to work and live. We are Investors in People - Gold, we believe in equality, diversity and respect for all and encourage applications from all sectors of the community.
Senior Surveyor (Housing Association) Salary: Up to 62,000 Location: Eastleigh, Hampshire RG Setsquare Recruitment, Southampton branch, are recruiting for a Senior Surveyor for an established Housing Association in Eastleigh. The role: To undertake/ support high profile / complex cases across all areas of the business, to be the technical expert providing inspection reports as required. Providing solutions to problems and defects. To carry out legal disrepair's claims pre-inspections, to include completion of full inspection reports which may be used as evidence in court and to maintain communication with legal representatives as required and to attend court as at an expert witness. To be the technical expert alongside the Disrepair Surveying Manager providing advice and support to colleagues and other teams across the business. Provide full technical support to legal department in respect of disrepair or legal claims received. Attend court as a subject matter expert witness should a claim get to court. Provide technical support to a variety of multi-disciplined projects which are delivered by their in-house teams and external approved contractors ensuring the business maintains compliance with its statutory obligations and meets its customer expectations. Inspect and assess any repair requests and defects where an immediate repair may not be appropriate, and technical advice is required to identify and advise on appropriate solutions. Investigate technical defects or cases of disrepair as required, to include inspection of the property and provide written Housing Conditions reports as appropriate. Provide technical maintenance advice to support business decisions, including liaising with operations managers, supervisors, trade staff, sub-contractors, external contractors or consultants. Obtain quotations (when required) for repairs and/or specialist works from sub-contractors keeping aligned to their Financial regulations. Technical approval of Disabled Facility Grant applications and the associated works, including progress and post inspection of site and completed works. Technical assistance with customer permissions and retrospective permissions requests. Where required support the property care team with surveying requirements to support the delivery of the internal and external planned maintenance programme. Carry out property inspections to assess component replacement dates and advice regarding inclusion of works within Planned Maintenance Programmes. Demonstrate excellent standards of customer care. Follow their 'one team' approach, working across all directorates and areas to ensure the sharing of knowledge and expertise in support of developing improvements and changes. Ensure a high level of written and oral communication is maintained and produced to ensure data quality and information systems are kept to the highest standards. Undertake other reasonable duties commensurate with the position. Knowledge & Skills: Chartered status (MRICS). Degree in Building Surveying or related discipline. Proven experience in property surveying, asset management, or building consultancy. Strong knowledge of UK building regulations, construction standards, and health & safety legislation. Effective interpersonal skills, including teamwork, networking and negotiation skills with the ability to positively motivate all stakeholders, whilst building trusted relationships. A motivated and enthusiastic individual, who can work under pressure and prioritise workloads to deliver an outstanding service to the partnered departments. Possess a commercially astute approach with a focus on obtaining value for money. Good understanding of the usual Microsoft Office software as well as an appreciation of the opportunities presented by software designed specifically for maintenance management. Full driving licence and access to own transport with appropriate business insurance, or ability to travel in a timely and efficient manner to attend meetings in locations not easily accessed by public transport. RG Setsquare is acting as an Employment Agency in relation to this vacancy.
Oct 15, 2025
Full time
Senior Surveyor (Housing Association) Salary: Up to 62,000 Location: Eastleigh, Hampshire RG Setsquare Recruitment, Southampton branch, are recruiting for a Senior Surveyor for an established Housing Association in Eastleigh. The role: To undertake/ support high profile / complex cases across all areas of the business, to be the technical expert providing inspection reports as required. Providing solutions to problems and defects. To carry out legal disrepair's claims pre-inspections, to include completion of full inspection reports which may be used as evidence in court and to maintain communication with legal representatives as required and to attend court as at an expert witness. To be the technical expert alongside the Disrepair Surveying Manager providing advice and support to colleagues and other teams across the business. Provide full technical support to legal department in respect of disrepair or legal claims received. Attend court as a subject matter expert witness should a claim get to court. Provide technical support to a variety of multi-disciplined projects which are delivered by their in-house teams and external approved contractors ensuring the business maintains compliance with its statutory obligations and meets its customer expectations. Inspect and assess any repair requests and defects where an immediate repair may not be appropriate, and technical advice is required to identify and advise on appropriate solutions. Investigate technical defects or cases of disrepair as required, to include inspection of the property and provide written Housing Conditions reports as appropriate. Provide technical maintenance advice to support business decisions, including liaising with operations managers, supervisors, trade staff, sub-contractors, external contractors or consultants. Obtain quotations (when required) for repairs and/or specialist works from sub-contractors keeping aligned to their Financial regulations. Technical approval of Disabled Facility Grant applications and the associated works, including progress and post inspection of site and completed works. Technical assistance with customer permissions and retrospective permissions requests. Where required support the property care team with surveying requirements to support the delivery of the internal and external planned maintenance programme. Carry out property inspections to assess component replacement dates and advice regarding inclusion of works within Planned Maintenance Programmes. Demonstrate excellent standards of customer care. Follow their 'one team' approach, working across all directorates and areas to ensure the sharing of knowledge and expertise in support of developing improvements and changes. Ensure a high level of written and oral communication is maintained and produced to ensure data quality and information systems are kept to the highest standards. Undertake other reasonable duties commensurate with the position. Knowledge & Skills: Chartered status (MRICS). Degree in Building Surveying or related discipline. Proven experience in property surveying, asset management, or building consultancy. Strong knowledge of UK building regulations, construction standards, and health & safety legislation. Effective interpersonal skills, including teamwork, networking and negotiation skills with the ability to positively motivate all stakeholders, whilst building trusted relationships. A motivated and enthusiastic individual, who can work under pressure and prioritise workloads to deliver an outstanding service to the partnered departments. Possess a commercially astute approach with a focus on obtaining value for money. Good understanding of the usual Microsoft Office software as well as an appreciation of the opportunities presented by software designed specifically for maintenance management. Full driving licence and access to own transport with appropriate business insurance, or ability to travel in a timely and efficient manner to attend meetings in locations not easily accessed by public transport. RG Setsquare is acting as an Employment Agency in relation to this vacancy.
Property Project Manager/ Surveyor, Bucks/ Beds/ Hertfordshire, £50-60k plus Catch 22 are working with one of the UKs leading organizations that provides specialist support for children with Special Educational Needs (SEN) - schools and care homes/ accommodation. They are growing rapidly and are looking to recruit a Property Project Manager/ Surveyor for a region from Cambridge across to Birmingham and Bristol. This a hybrid role with 50/50 home and office/ site working. Mainly regional and occasional nationwide Travel and occasional overnight stays if required. Ideally candidates will be located centrally within this regional area which would be South Bucks/ South Beds/ South Herts to minimise travel time. Job Purpose: - To assist the Group Property Development Director in delivery of the growth and development programme of the business, in managing and delivering building and refurbishment projects from inception to completion. - This is a wide and varied role with projects values ranging from £20k to £1.5m. Generally projects will be in the region of £50k to £0.5m region and involve either refurbishment/alteration/adaption of both existing properties and newly acquired properties. Main duties & Responsibilities: - It is envisaged that the main role will support current Group Property Development Director with both pre and post contract duties. - Assist in the feasibility of new projects, liaising with Operations staff, establishing a brief, preparing sketch/outline scheme drawings for Architects to draw up, budget costs and assisting in drawing up business case for internal sign off. - Instructing external consultants where necessary and agreeing brief, finalising a design for a scheme to achieve planning permission as necessary and building control approval. - Preparing schedule of works and obtaining tenders for proposed works and producing tender reports dependent on project. - Instructing contractors and ensuring JCT contracts are completed and signed. - Regular site visits to ensure good quality and workmanship, site meetings with Operations team and handover on completion. - Ability to act as Contract Administrator would be beneficial, issuing contract instructions, prepare cost reports and agreeing final account with Contractor. - Cost control, including agreeing valuations, negotiating final account and internal overall project budget control. Prepare cash flow forecasts and cost reports for live projects as necessary. - Obtain, check and issue all necessary compliance documentation. - Assist Operations team to obtain registration on new schemes. - Assisting where directed with supporting the regional facilities managers with larger capex projects and ensuring these are carried out in accordance with necessary statutory regulation. Qualifications - Appropriate academic qualification to degree level or equivalent professional qualification. Experience - Evidence of managing and delivering projects from inception to completion including managing contractors. - Experience of analysing building defects and specification of required repairs. Knowledge - A good understanding of buildings and the construction process. - A good understanding of planning, building control and other statutory compliance. - A basic understanding of contracts, writing schedule of works and the tender process. - Cost Control and a good knowledge of value of building works to ensure good value is achieved. - Knowledge of AutoCad would be beneficial but not essential. - Would suit Building Surveyor /Quantity Surveyor Salary range £50k -£60k plus car/car allowance and benefits dependent on level of experience.
Oct 15, 2025
Full time
Property Project Manager/ Surveyor, Bucks/ Beds/ Hertfordshire, £50-60k plus Catch 22 are working with one of the UKs leading organizations that provides specialist support for children with Special Educational Needs (SEN) - schools and care homes/ accommodation. They are growing rapidly and are looking to recruit a Property Project Manager/ Surveyor for a region from Cambridge across to Birmingham and Bristol. This a hybrid role with 50/50 home and office/ site working. Mainly regional and occasional nationwide Travel and occasional overnight stays if required. Ideally candidates will be located centrally within this regional area which would be South Bucks/ South Beds/ South Herts to minimise travel time. Job Purpose: - To assist the Group Property Development Director in delivery of the growth and development programme of the business, in managing and delivering building and refurbishment projects from inception to completion. - This is a wide and varied role with projects values ranging from £20k to £1.5m. Generally projects will be in the region of £50k to £0.5m region and involve either refurbishment/alteration/adaption of both existing properties and newly acquired properties. Main duties & Responsibilities: - It is envisaged that the main role will support current Group Property Development Director with both pre and post contract duties. - Assist in the feasibility of new projects, liaising with Operations staff, establishing a brief, preparing sketch/outline scheme drawings for Architects to draw up, budget costs and assisting in drawing up business case for internal sign off. - Instructing external consultants where necessary and agreeing brief, finalising a design for a scheme to achieve planning permission as necessary and building control approval. - Preparing schedule of works and obtaining tenders for proposed works and producing tender reports dependent on project. - Instructing contractors and ensuring JCT contracts are completed and signed. - Regular site visits to ensure good quality and workmanship, site meetings with Operations team and handover on completion. - Ability to act as Contract Administrator would be beneficial, issuing contract instructions, prepare cost reports and agreeing final account with Contractor. - Cost control, including agreeing valuations, negotiating final account and internal overall project budget control. Prepare cash flow forecasts and cost reports for live projects as necessary. - Obtain, check and issue all necessary compliance documentation. - Assist Operations team to obtain registration on new schemes. - Assisting where directed with supporting the regional facilities managers with larger capex projects and ensuring these are carried out in accordance with necessary statutory regulation. Qualifications - Appropriate academic qualification to degree level or equivalent professional qualification. Experience - Evidence of managing and delivering projects from inception to completion including managing contractors. - Experience of analysing building defects and specification of required repairs. Knowledge - A good understanding of buildings and the construction process. - A good understanding of planning, building control and other statutory compliance. - A basic understanding of contracts, writing schedule of works and the tender process. - Cost Control and a good knowledge of value of building works to ensure good value is achieved. - Knowledge of AutoCad would be beneficial but not essential. - Would suit Building Surveyor /Quantity Surveyor Salary range £50k -£60k plus car/car allowance and benefits dependent on level of experience.
JLL empowers you to shape a brighter way .Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.JLL are currently recruiting for a General Manager at One London Wall, a landmark office building in the heart of the City of London. Designed by the world-renowned Foster + Partners, this 200,000 sq. ft. Grade A property is a statement of architectural excellence and home to a portfolio of prestigious tenants.We are seeking a highly experienced and proactive General Manager to oversee all aspects of this iconic building's operations. The successful candidate will be responsible for upholding the highest standards of service and operational efficiency, ensuring that One London Wall maintains its position as a premier commercial destination. The team at One London Wall are committed to exceptional customer service and representing the building's owners in all interactions with tenants and stakeholders.The General Manager (GM) is the primary responsible person for FM operations and will be responsible for ensuring that facilities services accord with the best practice standards as defined by Jones Lang LaSalle (JLL). The GM will maintain and promote the property's position in the locality as best in class for occupiers to work in. TEAM STRUCTUREReporting to the RFM, the GM has line management responsibilities for the on-site FM team and will be the representative for specified key client/occupier issues. The GM will work in a number of "virtual teams" with the client focussed teams of Asset and Property Managers, Surveying Executives and Client Accountants. KEY RESPONSIBILITIES AND DELIVERABLES Client Service To understand the Client's objective and instructions in relation to the property. To assist in Client reporting concerning on-site Facilities Management (FM). Act as lead for the client in all matters relating to FM at the property. Facilities Management Lead, develop and inspire the on-site FM team (both directly employed and sub-contracted) to deliver high standards of service at the property. Ensure KPIs are met and service excellence is delivered throughout all areas of on-site operations. To be responsible for the implementation of agreed best practice in accordance with JLL's Facilities Management Best Practice policies in the following areas: accounting practice, information/communications, procurement, operations, repair & maintenance, socially responsible management, customer focus and human resources (training and development) ensuring: standard systems and procedures standard documents and templates audit and inspection reduction of risk consistent high standards of service delivery (and their measurement) improved reporting to clients To ensure readiness for sale dealing with due diligence enquiries on disposal and lettings from a facilities perspective. Undertake annual Occupier Surveys (or more frequently as required) and respond to occupier feedback in order to achieve positive outcomes and consistent high levels of customer satisfaction. Create an ambassadorial role in local industry business groups, Local Authority and community/civic stakeholder meetings including representing the property at local BIDs meetings and any other relevant association meetings Inform the Property Manager of any occupier matters that may influence valuation/investment considerations including assistance in monitoring Tenant's compliance with covenants. In conjunction with the Property Management team, ensure the financial management of the property, through the preparation of service charge budgets, the monitoring of agreed budgets to pre-defined cash limits, quarterly variance reporting and service charge reconciliation, is delivered to JLL accounting practices. Also to administer non-recoverable budgets. To understand the principal terms of occupier's leases as they affect the facilities management of the property and the Client's obligations to provide services including clarity on the extent of the common areas. Ensure that the procurement of all supplies and services at the property is undertaken in accordance with JLL's PAM procurement policy to ensure the highest standards for the best value. This will include the use of accredited Contractors only, usually on the basis of framework agreements, and JLL's purchase ordering systems. Monitor contractor performance against agreed standards. Review service contracts as appropriate. Establish and maintain high quality health and safety arrangements, in accordance with best practice guidelines from central support under the JLL's risk management programme and the RFM. To ensure all risks identified in the independent Risk Assessment are properly addressed and to review risks as part of JLL's audit process and Site Compliance inspections. To work with other aspects of JLL's 'Socially Responsible Management' programme in relation to environmental & sustainability policies. To ensure reactive maintenance and day-to-day service requirements undertaken in a timely and cost-effective manner. Be familiar with all heating, ventilating, mechanical and electrical equipment at the property and have a sound understanding of the purpose and general working of such equipment. To ensure maintenance contracts in place cover O&M manual requirements and no not negate warranties/guarantees. Where required, work with building surveyors/architects/consultants on major works. With the Property Manager, identify and arrange minor planned works. Maintain, test and implement major incident plans to cover all emergencies. Key Skills Strong management experience gained within a high profile commercial environment. A proven track record in managing on-site operational management teams Experience of managing service charge budgets and major CAPEX projects Strong commercial acumen Strong leadership skills to effectively manage and motivate a team to achieve a high level of performance and to exceed targets Accountable and resilient Ability to work under pressure Demonstrate ability to support change related initiatives and to determine what expertise and resources are required to resolve problems quickly and efficiently. Ability to communicate at board room level and contribute to identification and evaluation of potential solutions to the problems based on the facts, assessment of risk and awareness of desired business objectives. Location: On-site -London, GBRIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our page > I want to work for JLL. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes
Oct 12, 2025
Full time
JLL empowers you to shape a brighter way .Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.JLL are currently recruiting for a General Manager at One London Wall, a landmark office building in the heart of the City of London. Designed by the world-renowned Foster + Partners, this 200,000 sq. ft. Grade A property is a statement of architectural excellence and home to a portfolio of prestigious tenants.We are seeking a highly experienced and proactive General Manager to oversee all aspects of this iconic building's operations. The successful candidate will be responsible for upholding the highest standards of service and operational efficiency, ensuring that One London Wall maintains its position as a premier commercial destination. The team at One London Wall are committed to exceptional customer service and representing the building's owners in all interactions with tenants and stakeholders.The General Manager (GM) is the primary responsible person for FM operations and will be responsible for ensuring that facilities services accord with the best practice standards as defined by Jones Lang LaSalle (JLL). The GM will maintain and promote the property's position in the locality as best in class for occupiers to work in. TEAM STRUCTUREReporting to the RFM, the GM has line management responsibilities for the on-site FM team and will be the representative for specified key client/occupier issues. The GM will work in a number of "virtual teams" with the client focussed teams of Asset and Property Managers, Surveying Executives and Client Accountants. KEY RESPONSIBILITIES AND DELIVERABLES Client Service To understand the Client's objective and instructions in relation to the property. To assist in Client reporting concerning on-site Facilities Management (FM). Act as lead for the client in all matters relating to FM at the property. Facilities Management Lead, develop and inspire the on-site FM team (both directly employed and sub-contracted) to deliver high standards of service at the property. Ensure KPIs are met and service excellence is delivered throughout all areas of on-site operations. To be responsible for the implementation of agreed best practice in accordance with JLL's Facilities Management Best Practice policies in the following areas: accounting practice, information/communications, procurement, operations, repair & maintenance, socially responsible management, customer focus and human resources (training and development) ensuring: standard systems and procedures standard documents and templates audit and inspection reduction of risk consistent high standards of service delivery (and their measurement) improved reporting to clients To ensure readiness for sale dealing with due diligence enquiries on disposal and lettings from a facilities perspective. Undertake annual Occupier Surveys (or more frequently as required) and respond to occupier feedback in order to achieve positive outcomes and consistent high levels of customer satisfaction. Create an ambassadorial role in local industry business groups, Local Authority and community/civic stakeholder meetings including representing the property at local BIDs meetings and any other relevant association meetings Inform the Property Manager of any occupier matters that may influence valuation/investment considerations including assistance in monitoring Tenant's compliance with covenants. In conjunction with the Property Management team, ensure the financial management of the property, through the preparation of service charge budgets, the monitoring of agreed budgets to pre-defined cash limits, quarterly variance reporting and service charge reconciliation, is delivered to JLL accounting practices. Also to administer non-recoverable budgets. To understand the principal terms of occupier's leases as they affect the facilities management of the property and the Client's obligations to provide services including clarity on the extent of the common areas. Ensure that the procurement of all supplies and services at the property is undertaken in accordance with JLL's PAM procurement policy to ensure the highest standards for the best value. This will include the use of accredited Contractors only, usually on the basis of framework agreements, and JLL's purchase ordering systems. Monitor contractor performance against agreed standards. Review service contracts as appropriate. Establish and maintain high quality health and safety arrangements, in accordance with best practice guidelines from central support under the JLL's risk management programme and the RFM. To ensure all risks identified in the independent Risk Assessment are properly addressed and to review risks as part of JLL's audit process and Site Compliance inspections. To work with other aspects of JLL's 'Socially Responsible Management' programme in relation to environmental & sustainability policies. To ensure reactive maintenance and day-to-day service requirements undertaken in a timely and cost-effective manner. Be familiar with all heating, ventilating, mechanical and electrical equipment at the property and have a sound understanding of the purpose and general working of such equipment. To ensure maintenance contracts in place cover O&M manual requirements and no not negate warranties/guarantees. Where required, work with building surveyors/architects/consultants on major works. With the Property Manager, identify and arrange minor planned works. Maintain, test and implement major incident plans to cover all emergencies. Key Skills Strong management experience gained within a high profile commercial environment. A proven track record in managing on-site operational management teams Experience of managing service charge budgets and major CAPEX projects Strong commercial acumen Strong leadership skills to effectively manage and motivate a team to achieve a high level of performance and to exceed targets Accountable and resilient Ability to work under pressure Demonstrate ability to support change related initiatives and to determine what expertise and resources are required to resolve problems quickly and efficiently. Ability to communicate at board room level and contribute to identification and evaluation of potential solutions to the problems based on the facts, assessment of risk and awareness of desired business objectives. Location: On-site -London, GBRIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our page > I want to work for JLL. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes
The Role Due to our continued success here at Fortem, we are delighted to confirm that we are currently seeking a Senior Project Manager to join our Northern division. This will be responsible for our Stoke and Chester area's, you will ideally be located within easy commute of these sites. The Customer We are proud to announce the recent contract win and mobilisation of the Sanctuary Social Housing refurbishment contract. Duties and Responsibilities Lead and develop a team of operational trades and construction staff Have direct responsibility for the safe delivery of social housing refurbishment and retrofit projects Manage sub-contracted labour Liaise with, and update the client with issues and progress Report into the Operations Manager for this contract Ensure contracts and works are delivered safety, on time and in budget Maintain the highest level of Health & Safety procedures Hold full operational responsibility for the ongoing refurbishment projects Mentor and motivate a newly established team What You Will Need Essential Social housing refurbishment experience Experience in a Project Management refurbishment/maintenance position Experience if working with Retrofit maintenance programmes Excellent leadership and management skills The desire to make a difference in the social housing construction sector Exceptional H&S knowledge Excellent IT skills SMSTS CSCS Full UK driving licence A clear basic DBS Desirable Knowledge and experience of working within Retrofit social housing contracts Benefits Competitive salary based on experience with profit related bonus Motor Expenditure Allowance ( 3,500). Option to opt into Salary sacrifice car lease 25 days annual leave + bank holidays + your birthday off (34 days total) Sickness pay 26 weeks full pay maternity leave 8 weeks full pay paternity leave Annual pay reviews Discounted gym memberships at national and local gyms Up to 3,000 colleague referral fee Vast directory of training on bespoke in-house Learning Management System Life Insurance Private healthcare and dental care Cycle to work scheme Retail and mobile phone provider discounts Who We Are Fortem are Social Housing property experts. It is our sole focus, and the only sector we have worked in since inception in 2002. We successfully deliver works across three workstreams - Repairs & Maintenance, Capital Works and Retrofit. Our mission is to raise the bar in Social Housing and help our clients provide safe, warm and decent homes for people to live in - because Every Home Matters. We are a Willmott Dixon Group Company. As such, we benefit from the credibility and recognition associated with a large and long-established brand - whilst as a standalone business within the Group, we maintain the flexibility to adapt our services to meet the unique challenges of the social housing marketplace. Our success is due to our people. They are passionate, committed and care about what we deliver for our clients and partners and residents. We take pride in developing our employees and supporting them to achieve their potential. For us, a sustainable future is about ensuring we continue to develop our people for our future needs and recruiting the right talent. Our culture, built around Courage, Care and Respect, ensures that we always deliver not only the job done but, most importantly, the job done in the right way. We are Investors in People - Gold standard, we believe in equality, diversity and respect for all and encourage applications from all sectors of the community. Please apply with your updated CV or contact us at the Recruitment team. Note for Recruitment Agencies: We have an agreed PSL, we do not accept speculative CV's from agencies. If speculative CVs are sent, no fee will be applicable.
Oct 10, 2025
Full time
The Role Due to our continued success here at Fortem, we are delighted to confirm that we are currently seeking a Senior Project Manager to join our Northern division. This will be responsible for our Stoke and Chester area's, you will ideally be located within easy commute of these sites. The Customer We are proud to announce the recent contract win and mobilisation of the Sanctuary Social Housing refurbishment contract. Duties and Responsibilities Lead and develop a team of operational trades and construction staff Have direct responsibility for the safe delivery of social housing refurbishment and retrofit projects Manage sub-contracted labour Liaise with, and update the client with issues and progress Report into the Operations Manager for this contract Ensure contracts and works are delivered safety, on time and in budget Maintain the highest level of Health & Safety procedures Hold full operational responsibility for the ongoing refurbishment projects Mentor and motivate a newly established team What You Will Need Essential Social housing refurbishment experience Experience in a Project Management refurbishment/maintenance position Experience if working with Retrofit maintenance programmes Excellent leadership and management skills The desire to make a difference in the social housing construction sector Exceptional H&S knowledge Excellent IT skills SMSTS CSCS Full UK driving licence A clear basic DBS Desirable Knowledge and experience of working within Retrofit social housing contracts Benefits Competitive salary based on experience with profit related bonus Motor Expenditure Allowance ( 3,500). Option to opt into Salary sacrifice car lease 25 days annual leave + bank holidays + your birthday off (34 days total) Sickness pay 26 weeks full pay maternity leave 8 weeks full pay paternity leave Annual pay reviews Discounted gym memberships at national and local gyms Up to 3,000 colleague referral fee Vast directory of training on bespoke in-house Learning Management System Life Insurance Private healthcare and dental care Cycle to work scheme Retail and mobile phone provider discounts Who We Are Fortem are Social Housing property experts. It is our sole focus, and the only sector we have worked in since inception in 2002. We successfully deliver works across three workstreams - Repairs & Maintenance, Capital Works and Retrofit. Our mission is to raise the bar in Social Housing and help our clients provide safe, warm and decent homes for people to live in - because Every Home Matters. We are a Willmott Dixon Group Company. As such, we benefit from the credibility and recognition associated with a large and long-established brand - whilst as a standalone business within the Group, we maintain the flexibility to adapt our services to meet the unique challenges of the social housing marketplace. Our success is due to our people. They are passionate, committed and care about what we deliver for our clients and partners and residents. We take pride in developing our employees and supporting them to achieve their potential. For us, a sustainable future is about ensuring we continue to develop our people for our future needs and recruiting the right talent. Our culture, built around Courage, Care and Respect, ensures that we always deliver not only the job done but, most importantly, the job done in the right way. We are Investors in People - Gold standard, we believe in equality, diversity and respect for all and encourage applications from all sectors of the community. Please apply with your updated CV or contact us at the Recruitment team. Note for Recruitment Agencies: We have an agreed PSL, we do not accept speculative CV's from agencies. If speculative CVs are sent, no fee will be applicable.
Roving Facilities Manager Location: London/West End Salary: 60k Employment: 12 months FTC The Role: Client & Occupier Management KPI Delivery & Liaison: Own and deliver operational Client KPIs in collaboration with SFM. Act as the primary occupier liaison for building operations and support customer experience initiatives. Reporting & Compliance: Report to Surveyors on valuation/investment matters, monitor tenant compliance, and ensure property readiness for sale. Financial & Lease Administration Budget Management: Fully manage property finances, including service charge budgeting, monitoring, variance reporting, and reconciliation. Lease Understanding: Maintain a thorough understanding of lease terms as they relate to FM obligations and common areas. Health, Safety, and Risk H&S and Risk: Establish and maintain high-quality Health and Safety arrangements, address risks from assessments, and implement Disaster Planning procedures (including drills). Compliance: Issue Permits to Work, monitor vacant property insurance, and conduct regular site inspections and audits. Operations & Maintenance Contractor & Procurement: Oversee and monitor contractor performance and ensure all services are procured cost-effectively using accredited vendors and the PAM program. Maintenance & Works: Ensure timely and cost-effective reactive maintenance. Manage minor planned works and assist with major works, ensuring maintenance contracts align with O&M manuals for all building equipment. Site Management: Maintain site regulations, records, and ensure adherence to PAM Process Hub policies . About you: Commercial awareness and ability to develop identified business improvement opportunities Solid stakeholder management skills and an ability to understand and relay business ideas Previous experience working for a company within the property industry or from a similar business line, with client facing experience or from a corporate FM background An advocate of change and supportive in driving operational business change IWFM / BIFM qualification and or similar in facilities operational management is desired but not essential. Strong organisation skills and excellent communication skills, both verbal and written Driven to achieve results Knowledge of safety, quality, and cost risks Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Oct 07, 2025
Contract
Roving Facilities Manager Location: London/West End Salary: 60k Employment: 12 months FTC The Role: Client & Occupier Management KPI Delivery & Liaison: Own and deliver operational Client KPIs in collaboration with SFM. Act as the primary occupier liaison for building operations and support customer experience initiatives. Reporting & Compliance: Report to Surveyors on valuation/investment matters, monitor tenant compliance, and ensure property readiness for sale. Financial & Lease Administration Budget Management: Fully manage property finances, including service charge budgeting, monitoring, variance reporting, and reconciliation. Lease Understanding: Maintain a thorough understanding of lease terms as they relate to FM obligations and common areas. Health, Safety, and Risk H&S and Risk: Establish and maintain high-quality Health and Safety arrangements, address risks from assessments, and implement Disaster Planning procedures (including drills). Compliance: Issue Permits to Work, monitor vacant property insurance, and conduct regular site inspections and audits. Operations & Maintenance Contractor & Procurement: Oversee and monitor contractor performance and ensure all services are procured cost-effectively using accredited vendors and the PAM program. Maintenance & Works: Ensure timely and cost-effective reactive maintenance. Manage minor planned works and assist with major works, ensuring maintenance contracts align with O&M manuals for all building equipment. Site Management: Maintain site regulations, records, and ensure adherence to PAM Process Hub policies . About you: Commercial awareness and ability to develop identified business improvement opportunities Solid stakeholder management skills and an ability to understand and relay business ideas Previous experience working for a company within the property industry or from a similar business line, with client facing experience or from a corporate FM background An advocate of change and supportive in driving operational business change IWFM / BIFM qualification and or similar in facilities operational management is desired but not essential. Strong organisation skills and excellent communication skills, both verbal and written Driven to achieve results Knowledge of safety, quality, and cost risks Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Housing Repairs Manager Required To Join Industry Leading & highly Reputable Housing Association based in the Boston and wider area. My client is looking for a experienced and professional Housing and Property Repairs maintenance manager to lead a team of multi skilled trades operatives to deliver property repairs and maintenance across the region. I will be in charge of day to day operations, driving performance, supporting the teams development and ensuring compliance is met as will a strong focus on customer service. You will make sure that decisions are made with customers values at heart and build trust in the quality of the repairs and maintenance service. Main Duties: Lead day-to-day delivery of property repairs and maintenance services, ensuring safety, quality, and efficiency. Champion a customer-first approach-owning service delivery and resolving complaints early. Manage team performance through coaching, 1:1s, and development using tools like the Multi Skill Framework. Ensure compliance with HSEQ and regulatory standards. Make informed local decisions aligned with customer needs, compliance requirements and value-for-money goals. Collaborate across teams and with contractors to deliver joined-up services. Promote sustainability goals and responsible resource use. Support change by communicating clearly, building resilience and helping the team adapt. Monitor team activity against budgets and KPIs, escalating risks and opportunities to your Localities Operations Manager. You'll be measured on success by: 95% of repairs and voids completed within target 85% first-time fix rate 95% customer satisfaction with repairs and estates High employee engagement and low voluntary turnover Delivery of improvements, cost-efficiency, and sustainability outcomes Salary: 48,526 per annum + Van + Fuel Card Benefits- Van and fuel card provided. 28 days holiday plus bank holidays. Pension scheme is matched with min contribution of 3% up to 6% so combined max would be 12% Interested? Call Sam Hayes on (phone number removed) or email (url removed) INDPS
Oct 07, 2025
Full time
Housing Repairs Manager Required To Join Industry Leading & highly Reputable Housing Association based in the Boston and wider area. My client is looking for a experienced and professional Housing and Property Repairs maintenance manager to lead a team of multi skilled trades operatives to deliver property repairs and maintenance across the region. I will be in charge of day to day operations, driving performance, supporting the teams development and ensuring compliance is met as will a strong focus on customer service. You will make sure that decisions are made with customers values at heart and build trust in the quality of the repairs and maintenance service. Main Duties: Lead day-to-day delivery of property repairs and maintenance services, ensuring safety, quality, and efficiency. Champion a customer-first approach-owning service delivery and resolving complaints early. Manage team performance through coaching, 1:1s, and development using tools like the Multi Skill Framework. Ensure compliance with HSEQ and regulatory standards. Make informed local decisions aligned with customer needs, compliance requirements and value-for-money goals. Collaborate across teams and with contractors to deliver joined-up services. Promote sustainability goals and responsible resource use. Support change by communicating clearly, building resilience and helping the team adapt. Monitor team activity against budgets and KPIs, escalating risks and opportunities to your Localities Operations Manager. You'll be measured on success by: 95% of repairs and voids completed within target 85% first-time fix rate 95% customer satisfaction with repairs and estates High employee engagement and low voluntary turnover Delivery of improvements, cost-efficiency, and sustainability outcomes Salary: 48,526 per annum + Van + Fuel Card Benefits- Van and fuel card provided. 28 days holiday plus bank holidays. Pension scheme is matched with min contribution of 3% up to 6% so combined max would be 12% Interested? Call Sam Hayes on (phone number removed) or email (url removed) INDPS
Apex Search and Selection Limited
Newbury, Berkshire
Contracts Manager West Region Region Covered: West England Bristol to Southampton Salary: £60,000 £70,000 per annum + car allowance,bonus,package Direct Reports: Approx. 10 team members We are recruiting a Contracts Manager to oversee operations across our client's western region, covering areas from Bristol to Southampton. This role is pivotal in managing delivery for their social housing/planned maintenance contracts. We are looking for a highly organised and strategic individual who has previously managed high-volume, multi-site operations and can effectively lead a large team. The successful candidate must demonstrate strong planning, team leadership, and client relationship skills, with a background in social housing or property maintenance being essential.
Oct 03, 2025
Full time
Contracts Manager West Region Region Covered: West England Bristol to Southampton Salary: £60,000 £70,000 per annum + car allowance,bonus,package Direct Reports: Approx. 10 team members We are recruiting a Contracts Manager to oversee operations across our client's western region, covering areas from Bristol to Southampton. This role is pivotal in managing delivery for their social housing/planned maintenance contracts. We are looking for a highly organised and strategic individual who has previously managed high-volume, multi-site operations and can effectively lead a large team. The successful candidate must demonstrate strong planning, team leadership, and client relationship skills, with a background in social housing or property maintenance being essential.
Job Description Your Role The Property Operations Administrator works closely with the Property Manager to support the comprehensive management and maintenance of Digital Realty s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces and supports the Site Operations team with various administrative tasks. This role involves providing crucial administrative and organizational assistance to ensure the seamless daily operations of sites, office buildings and exterior surfaces. The Property Operations Administrator plays a key role in implementing Digital Realty standards, policies, and procedures within their designated property or portfolio. What you'll do Vendor Contract Administration Maintain organized contract tracking for detailed lists and centralized database Ensure accurate and up-to-date records for easy retrieval Collaborate with Property Manager to address deviations promptly Assist in monitoring vendor contract compliance with Global standards Collaborate in managing Vendor KPIs for Non-White Space Operational Support Assist the Property Manager in the management of Digital Realty s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces. Provide administrative oversight for purchase orders of Site Operations, receipting, and invoicing. Liaise with finance, providing input to ensure accuracy and compliance in financial transactions. Assist in ensuring the effective management of the purchase order process for vendors. Support in overseeing and coordinating the purchase of all office goods and services. Organize site access as required including vendors, contractors, third party suppliers etc Document Management Ensure proper documentation of all vendor contracts, COIs, and related communications. Support the Property Manager in maintaining a well-organized and accessible filing system What you'll need Previous experience providing administrative support, preferably in a similar environment Some key competencies: Efficiently manage office tasks and utilize relevant software. Effective Communication: Clear and concise communication with team members, vendors, and proprietors. Organizational Skills: Prioritize tasks and maintain an organized work environment. Attention to Detail: Ensure accuracy in reports, documentation, and data entry. Customer Service: Professionally assist with internal and external customer queries and provide support. Adaptability: Flexibility in handling changing priorities and tasks. Team Collaboration: Collaborate effectively with colleagues and support team goals. Basic Financial Understanding: Handle basic financial tasks and support budget-related activities. Problem-Solving: Identify and propose practical solutions; escalate issues appropriately. Initiative: Proactively approach tasks and take on additional responsibilities as needed. A bit about us Digital Realty brings companies and data together by delivering the full spectrum of data center, colocation and interconnection solutions. PlatformDIGITAL , the company s global data center platform, provides customers with a secure data meeting place and a proven Pervasive Datacenter Architecture (PDx ) solution methodology for powering innovation and efficiently managing Data Gravity challenges. Digital Realty gives its customers access to the connected data communities that matter to them with a global data center footprint of 300+ facilities in 50+ metros across 25+ countries on six continents. What we can offer you Our rapidly evolving business sector offers the opportunity to be part of a courageous and passionate team who work together to understand and meet the changing needs of our global customers. Join us and you ll be part of a supportive and inclusive environment where you can bring your whole self to work. As part of our team, you ll get to work with people from different business areas, challenge the way we do things and put your ideas into action. We ll also give you plenty of development opportunities so you can build a rewarding and successful career with us. Apply today, take charge of your career and grow your talents with us. Health and Safety Safety isn't just a priority here at Digital; it's critical to everything we do. Safeguarding lives, protecting assets, and securing data aren't just ideals - they're essential pillars of our commitment to excellence for our people, our partners and our customers. We have a culture of care where every member of Team Digital embraces a relentless pursuit of working safely across Digital Realty. Together we are Safely Powering Progress. Our Compensation Philosophy Digital Realty offers its employees a highly competitive compensation package, excellent benefits, and an environment that recognizes and rewards your contributions. Central to our compensation philosophy is rewarding our employees for achieving the values and objectives aligned to the company's overall goals and values. NOTES: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Digital Realty is an equal opportunity employer, EOE/AA/M/F/Vets/Disabled. All applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or protected veteran status, or other status protected by law or Company policy. Digital Realty is a publicly traded company (NYSE: DLR) with investment grade ratings from all three major ratings agencies. Please do not forward unsolicited resumes to any employee of Digital Realty and its subsidiaries. Digital Realty is not responsible for any fees related to unsolicited referrals.
Oct 03, 2025
Full time
Job Description Your Role The Property Operations Administrator works closely with the Property Manager to support the comprehensive management and maintenance of Digital Realty s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces and supports the Site Operations team with various administrative tasks. This role involves providing crucial administrative and organizational assistance to ensure the seamless daily operations of sites, office buildings and exterior surfaces. The Property Operations Administrator plays a key role in implementing Digital Realty standards, policies, and procedures within their designated property or portfolio. What you'll do Vendor Contract Administration Maintain organized contract tracking for detailed lists and centralized database Ensure accurate and up-to-date records for easy retrieval Collaborate with Property Manager to address deviations promptly Assist in monitoring vendor contract compliance with Global standards Collaborate in managing Vendor KPIs for Non-White Space Operational Support Assist the Property Manager in the management of Digital Realty s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces. Provide administrative oversight for purchase orders of Site Operations, receipting, and invoicing. Liaise with finance, providing input to ensure accuracy and compliance in financial transactions. Assist in ensuring the effective management of the purchase order process for vendors. Support in overseeing and coordinating the purchase of all office goods and services. Organize site access as required including vendors, contractors, third party suppliers etc Document Management Ensure proper documentation of all vendor contracts, COIs, and related communications. Support the Property Manager in maintaining a well-organized and accessible filing system What you'll need Previous experience providing administrative support, preferably in a similar environment Some key competencies: Efficiently manage office tasks and utilize relevant software. Effective Communication: Clear and concise communication with team members, vendors, and proprietors. Organizational Skills: Prioritize tasks and maintain an organized work environment. Attention to Detail: Ensure accuracy in reports, documentation, and data entry. Customer Service: Professionally assist with internal and external customer queries and provide support. Adaptability: Flexibility in handling changing priorities and tasks. Team Collaboration: Collaborate effectively with colleagues and support team goals. Basic Financial Understanding: Handle basic financial tasks and support budget-related activities. Problem-Solving: Identify and propose practical solutions; escalate issues appropriately. Initiative: Proactively approach tasks and take on additional responsibilities as needed. A bit about us Digital Realty brings companies and data together by delivering the full spectrum of data center, colocation and interconnection solutions. PlatformDIGITAL , the company s global data center platform, provides customers with a secure data meeting place and a proven Pervasive Datacenter Architecture (PDx ) solution methodology for powering innovation and efficiently managing Data Gravity challenges. Digital Realty gives its customers access to the connected data communities that matter to them with a global data center footprint of 300+ facilities in 50+ metros across 25+ countries on six continents. What we can offer you Our rapidly evolving business sector offers the opportunity to be part of a courageous and passionate team who work together to understand and meet the changing needs of our global customers. Join us and you ll be part of a supportive and inclusive environment where you can bring your whole self to work. As part of our team, you ll get to work with people from different business areas, challenge the way we do things and put your ideas into action. We ll also give you plenty of development opportunities so you can build a rewarding and successful career with us. Apply today, take charge of your career and grow your talents with us. Health and Safety Safety isn't just a priority here at Digital; it's critical to everything we do. Safeguarding lives, protecting assets, and securing data aren't just ideals - they're essential pillars of our commitment to excellence for our people, our partners and our customers. We have a culture of care where every member of Team Digital embraces a relentless pursuit of working safely across Digital Realty. Together we are Safely Powering Progress. Our Compensation Philosophy Digital Realty offers its employees a highly competitive compensation package, excellent benefits, and an environment that recognizes and rewards your contributions. Central to our compensation philosophy is rewarding our employees for achieving the values and objectives aligned to the company's overall goals and values. NOTES: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Digital Realty is an equal opportunity employer, EOE/AA/M/F/Vets/Disabled. All applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or protected veteran status, or other status protected by law or Company policy. Digital Realty is a publicly traded company (NYSE: DLR) with investment grade ratings from all three major ratings agencies. Please do not forward unsolicited resumes to any employee of Digital Realty and its subsidiaries. Digital Realty is not responsible for any fees related to unsolicited referrals.
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