3 jobs found

PERMANENT ROLE!! Head of Strategic Asset Management  Pay Rate: £59,754- £64,866 per annum Security Clearance: DBS CV Deadline: 13/05/2022 16:00 Interview Process: TBC Start Date: 15/05/2022 PERMANENT ROLE!! Location: Bracknell - Home Flex/Agile Key Objectives of the role 1. To lead the Council’s approach to managing all its assets including time sensitive programming and management of redevelopment of all sites to support the delivery of the Council’s Transformation Programme ensuring that the Council’s assets are able to deliver the new ways of working and service design models of services for the Council, the community and public at large. 2. To lead and manage the re-procurement of commissioning a multi-disciple design team to design and deliver on behalf of the Council. 3. Managing the delivery of significant complex and multiple level construction projects across the Council taking decisions on the most appropriate method of delivery for each project. 4. To lead and manage the Construction and Maintenance teams which provide professional building services functions across all directorates within the Council. 5. To provide policy and performance support to the department. 6. To provide programme and project management support to other local councils and partner agencies to maximise income generation opportunities for the Council. 7. To provide advice and support to the Assistant Director: Property and associated corporate working groups The main duties and responsibilities of the post-holder are to: 1. To develop the Council’s policy for asset management and monitor the performance of its buildings. 2. To report and advise Directors, senior officers and Members across Directorates in the Council on all construction and technical related matters including taking decisions on types of construction methods and materials within the context of impact on programme/project delivery timescales and costs. 3. To lead and manage the Construction & Maintenance team in accordance with professional practice to deliver the Council’s objectives. 4. Set management objectives and allocate resources to ensure that the section meets its objectives, actions, performance indicators and budgets and manage its overall performance. 5. Contribute to the Departmental Management Team co-ordinating advice on divisional services, business planning and corporate policies to ensure the department is able to deliver practical and customer focussed services. 6. Appoint, lead and manage external consultants as when required in line with procurement processes. 7. Implement and enforce all relevant Health and Safety standards relating to construction. 8. Lead, manage, monitor and report on annual budgets of all capital projects: overall budget between £15m - £35m per annum, an annual repairs budget of £1m per annum and £3m schools and planned maintenance budget. 9. Oversee the management of building and building services maintenance, including: the timely completion of repairs and servicing in accordance with the building maintenance repairs and service contracts; managing the section’s computerised maintenance repairs and planned maintenance system; ensuring all repairs and servicing effected by contractors is in accordance with all Health and Safety Legislation; managing the issuing of works orders, ensuring they are in line with Bracknell Forest Council’s Procurement Procedures and the section’s QA procedures; the preparation and prioritising of maintenance programmes; specifying and administering appropriate works or programmes of works for reactive and planned maintenance; being responsible for the design of construction works, specifically in relation to maintenance projects. 10. To represent and deputise for the Assistant Director: Property at corporate officer meetings, relevant meetings with outside bodies and when required Member/Officer Working Groups and Committees. 11. Responsible for the safety and maintenance of designated properties and sites ensuring that these properties and sites are incompliance with all applicable regulations. Recommending and coordinating improvements to the properties and procedures as needed to ensure a safe, functional, and appealing space. Essential BSc in building construction. Full professional qualification eg MRICS, MCIOB. Project management qualification, MAPM. Experience of managing a multi-discipline team to provide all property related advice and undertake construction works from Inception to Completion working alongside consultants. Evidence of continuing professional development. Proven experience of major capital programme management and budgets in excess of £30m with the ability to lead and manage multiple projects with key focus on delivery and quality. Proven relationship management skills at all levels including Executive Directors, Assistant Directors and Executive Members. Proven ability to challenge and manage external contractors and clients. Proven ability to develop relationships with partner agencies with a view to selling programme and project management services to other local Councils and partner agencies to maximise income generation opportunities. Proven ability to lead and manage a number of multi-disciplinary teams ensuring successful co-working in line with solution focused One Council approach to ensure successful management and delivery of major capital and Planned Maintenance projects which are critical to the Council’s delivery of its strategic Transformation Programme. Proven experience and understanding project programme management methodologies and technology of managing large and complex projects including external partner contracts. Strong understanding of contract law and procurement procedures of high value contracts. Experience of managing major capital programmes and budgets in excess of £30m with the ability to lead and manage multiple projects with key focus on delivery and quality. Managing the delivery of multi-million-pound capital projects: including effective financial monitoring and reporting. Authorising of financial transactions in accordance with Council’s approved scheme of delegation. Ability to produce clear concise reports for senior managers / boards. Sound and logical thinker with proven innovative approach to problem solving to overcome challenging situations and unexpected developments Ability to chair meetings and inspire confidence among a wide range of service users. Extensive knowledge of Health & Safety legislation, including CDM and Asbestos Regs. Oral communication skills to hold a contrary view in a meeting and explain technical issues to both Councillor or senior officer who has never encountered it before. Intermediate level PC skills, including knowledge of Word, Excel and MS Project. Understanding of and commitment to the requirements of safeguarding children, young people and vulnerable adults. Manage, supervise and appraise identified staff including, guidance and training and make decisions on the recruitment and allocation of staff resources, including client professional services consultants where appointed. Knowledge of one corporate landlord management and reporting. Knowledge of procurement regulations. Desirable Experience of deputising for the Assistant Director to provide the senior management team advice on all property related issues. Knowledge of Local Authority procedures.

Responsible for: Role purpose and role dimensions: Facilities Management This will involve: * Ensure that all buildings are open and closed as required and that daily building inspections are undertaken and all issues logged at the earliest opportunity; * Ensuring the safety of staff and visitors by implementing security protocols, preventing unauthorised persons entering buildings/land, using/monitoring CCTV, encouraging the wearing of staff ID badges, patrolling buildings and grounds and responding to or escalating any issues identified; * Ensure that all systems and processes are function and up to date to support the work of Facilities Assistants and others, including CCTV etc; * Manage and monitor the delivery of all day to day activity in respect of security/concierge services, portering, post, deliveries, cleaning, snow clearance/gritting and furniture moves etc and ensure that buildings are kept clean and free from litter/debris; * Ensure that all front of house services are provided to a high standard under a professional and customer focussed approach that presents visitors with a positive impression of the Council; and * Ensure energy usage is effectively monitored and managed across the Council’s operational estate and actively take steps to reduce energy usage where possible. Building Maintenance This will involve: * Manage Facilities Assistants to undertake a programme of minor works/light maintenance tasks (i.e. painting, replacing light tubes, unblocking toilets, rehanging doors etc) in an efficient and cost effective manner; * Ensure that the need for repairs, maintenance and small building works are identified and logged and manage any works undertaken by contractors and suppliers to ensure quality and timescales are met within the agreed budgets; * Develop reactive, planned and cyclical maintenance and repairs programmes and support procurement processes as required. Manage staff or contractors undertaking works and ensure that appropriate safety measures (i.e. method statements) are in place and that works are completed satisfactorily; and * Ensure that all contractors are in possession of relevant building information (i.e. health and safety file and asbestos records) prior to commencing any works. Minimum education/ qualifications: Minimum * 5 years FM management experience in a similar role * IOSH or NEBOSH * IWFM Level 5 * Membership of BIFM * Membership of a relevant professional body Desirable * Project Management qualification, i.e. PRINCE2, Agile etc. * AssocRICS * Experience within a PFI environment * Knowledge of CDM regulations and building contracts Minimum experience/ knowledge/ skills: Experience * Experience in the management and delivery of Facilities Management services to time, cost and quality * Knowledge of modern facilities management methods and how to apply them * Experience in ICT and able to use technology to deliver service improvement/efficiencies through improving working processes * Experience of successfully managing projects and awareness of the importance of managing issues and risks * Good working knowledge of health and safety and ability to interpret policy and legislation and implement best practice across all service line working practices * Ability to manage customer and contractor relations and forge strong networks and alliances with internal teams, contractors and suppliers * A sound knowledge of best practice in performance management and the ability to develop a performance management culture within a facilities management environment * Ability to demonstrate leadership in emergency situations and to formulate effective and appropriate responses on the basis of sound technical knowledge Leading the day to day delivery of all hard and soft Facilities Management Services across the Council’s operational estate, ensuring the effective and safe operation of all operational buildings for the benefits of service users, visitors and staff. Managing maintenance, improvement and compliance works across the estate, managing contractors and project teams as required. Responsibility for Facilities Operations team as well as any contractors appointed from time to time

Responsible for: Role purpose and role dimensions: Facilities Management This will involve: * Ensure that all buildings are open and closed as required and that daily building inspections are undertaken and all issues logged at the earliest opportunity; * Ensuring the safety of staff and visitors by implementing security protocols, preventing unauthorised persons entering buildings/land, using/monitoring CCTV, encouraging the wearing of staff ID badges, patrolling buildings and grounds and responding to or escalating any issues identified; * Ensure that all systems and processes are function and up to date to support the work of Facilities Assistants and others, including CCTV etc; * Manage and monitor the delivery of all day to day activity in respect of security/concierge services, portering, post, deliveries, cleaning, snow clearance/gritting and furniture moves etc and ensure that buildings are kept clean and free from litter/debris; * Ensure that all front of house services are provided to a high standard under a professional and customer focussed approach that presents visitors with a positive impression of the Council; and * Ensure energy usage is effectively monitored and managed across the Council’s operational estate and actively take steps to reduce energy usage where possible. Building Maintenance This will involve: * Manage Facilities Assistants to undertake a programme of minor works/light maintenance tasks (i.e. painting, replacing light tubes, unblocking toilets, rehanging doors etc) in an efficient and cost effective manner; * Ensure that the need for repairs, maintenance and small building works are identified and logged and manage any works undertaken by contractors and suppliers to ensure quality and timescales are met within the agreed budgets; * Develop reactive, planned and cyclical maintenance and repairs programmes and support procurement processes as required. Manage staff or contractors undertaking works and ensure that appropriate safety measures (i.e. method statements) are in place and that works are completed satisfactorily; and * Ensure that all contractors are in possession of relevant building information (i.e. health and safety file and asbestos records) prior to commencing any works. Minimum education/ qualifications: Minimum * 5 years FM management experience in a similar role * IOSH or NEBOSH * IWFM Level 5 * Membership of BIFM * Membership of a relevant professional body Desirable * Project Management qualification, i.e. PRINCE2, Agile etc. * AssocRICS * Experience within a PFI environment * Knowledge of CDM regulations and building contracts Minimum experience/ knowledge/ skills: Experience * Experience in the management and delivery of Facilities Management services to time, cost and quality * Knowledge of modern facilities management methods and how to apply them * Experience in ICT and able to use technology to deliver service improvement/efficiencies through improving working processes * Experience of successfully managing projects and awareness of the importance of managing issues and risks * Good working knowledge of health and safety and ability to interpret policy and legislation and implement best practice across all service line working practices * Ability to manage customer and contractor relations and forge strong networks and alliances with internal teams, contractors and suppliers * A sound knowledge of best practice in performance management and the ability to develop a performance management culture within a facilities management environment * Ability to demonstrate leadership in emergency situations and to formulate effective and appropriate responses on the basis of sound technical knowledge Leading the day to day delivery of all hard and soft Facilities Management Services across the Council’s operational estate, ensuring the effective and safe operation of all operational buildings for the benefits of service users, visitors and staff. Managing maintenance, improvement and compliance works across the estate, managing contractors and project teams as required. Responsibility for Facilities Operations team as well as any contractors appointed from time to time