39 jobs found

Operations Manager - Facilities Management City of London Up to 85,000 + Bonus + Excellent Benefits An excellent opportunity has arisen for an Operations Manager to oversee operational delivery within a large commercial building in the City of London . This facilities management role supports the General Manager in delivering high-quality services while maintaining strong occupier relationships. The Operations Manager will lead soft services operations (cleaning, security, reception, administration) while managing upcoming building fabric and M&E upgrade projects. The role requires balancing project delivery with excellent stakeholder management. This facilities management position includes managing two direct reports (Coordinator & Administrator), overseeing contractors, and supporting service charge budgets within a busy multi-tenant environment in the City of London . The Operations Manager will play a key role in maintaining operational standards, service delivery, and occupier satisfaction within a premium facilities management environment. Key Requirements IOSH Health & Safety qualification (essential) NEBOSH qualification (desirable) Experience in facilities management or property operations Strong understanding of UK health & safety legislation Experience managing multi-discipline soft services Service charge and contractor management experience Experience within multi-tenanted commercial buildings Professional membership such as IWFM, AssocRICS, or ACIBSE (desirable) Salary & Benefits Up to 85,000 Bonus 25 days annual leave 1 day work from home per week Private healthcare Exellent parental leave policy Life assurance Income protection 40 hours per week; flexible working hours

Facilities Coordinator Location: Peterborough (On-site) Salary: Up to £32,000 per annum Job Type: Full-time, Permanent Are you an experienced and proactive Facilities coordinator looking for your next step within a friendly, growing business? We are recruiting for a well-established and successful family-run facilities management company, and due to their ongoing growth and an ever-expanding portfolio of over 3,500 sites across the UK, we are looking for a dedicated Facilities Coordinator to join their close-knit team. The Role of Facilities Coordinator: As the Facilities Coordinator, you will take ownership of the day-to-day coordination of a varied workload, including reactive, planned, and quoted works. You will be the vital link between our clients, suppliers, and internal teams, ensuring jobs are completed smoothly and efficiently. Your key responsibilities will include: Logging, scheduling, and monitoring both planned and reactive work requests using our internal management systems. Building and maintaining strong relationships with clients and a network of suppliers and contractors across the country. Ensuring all jobs are progressed and closed within client timeframes, providing timely updates. Supporting our mobile engineering team with scheduling and smooth work transitions. Monitoring contractor health and safety accreditations to ensure safe working practices. Responding promptly to general enquiries via phone and email. Assisting with the onboarding of new contractors and supporting tender proposals. Providing administrative support to company Directors and assisting the finance team with invoice approvals. What We're Looking For: We are looking for a friendly, approachable, and passionate individual who knows how to get the job done to the best of their ability. Essential Experience & Skills: Proven experience (3+ years) in a Facilities Management or Property Maintenance role. Strong knowledge of facilities management operations and general building specifications. Experience with help desk or CAFM systems for logging and tracking jobs. A customer-focused mindset with a strong commitment to delivering high levels of service. Excellent organisational skills, with the ability to thrive in a fast-paced environment. The initiative to work independently and as part of a team. Proficiency in Microsoft Office packages. Minimum of 5 GCSEs (or equivalent) at grade C/4 or above, including Maths & English. Desirable Qualifications: Facilities Management qualifications. IOSH or NEBOSH certification. A Levels or an equivalent College Diploma. Knowledge of an additional language (e.g., Italian, Dutch, French, German) is a bonus, but not essential. What We Offer: A competitive salary of up to £32,000. A permanent, full-time role within a friendly, family-run business. Company pension, life insurance, and on-site parking. Company social events. The chance to gain great experience and grow with the business, following our recent move into new office premises. Anne Corder Recruitment Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. By applying you will be registered as a candidate with Anne Corder Recruitment Ltd, your personal data may be added to our database as part of the application process. Our privacy policy is available on our website and explains how we will use your data. Your details will be reviewed by one of our Recruitment Partners and we will contact you again within 5 working days if your application is to be progressed further. Please note that we are not able to provide support with visa sponsorships and all applicants must be based in the UK and hold the valid right to work in the UK INDEEDCOMM

Prefabrication Detailing Lead BIM & Offsite Manufacturing £90,000 £100,000 + Benefits Location: Coventry (Head Office) Sector: Offsite Manufacturing / Mission Critical / Data Centre Prefabrication Employment: Full-Time A growing offsite and digital construction team is being established to support our prefabrication strategy and the Coventry manufacturing facility. We are seeking an experienced Prefabrication Detailing Lead to spearhead BIM delivery and offsite modelling capability within the head office BIM function. This role will drive the production of manufacturing drawings and federated models for offsite assets including distribution modules, multi-storey risers, and prefabricated MEP systems. The successful candidate will act as a technical leader within the BIM prefab team, coordinating delivery standards, mentoring detailers, and ensuring alignment with design and manufacturing workflows. Key Responsibilities • Lead BIM and prefabrication detailing delivery for offsite assets • Produce and oversee manufacturing drawings and 3D models • Manage a team of detailers and BIM coordinators • Develop standards, methods, and procedures (SMPs) for prefab delivery • Coordinate design information with engineering and fabrication teams • Review and optimise designs for DFMA and offsite manufacturing efficiency • Manage federated models and BIM coordination workflows • Produce progress reports and delivery schedules • Implement quality control and documentation governance • Liaise with structural and engineering stakeholders for sign-off • Support innovation and continuous improvement in prefab workflows Requirements • Degree or trade qualification in Mechanical / Building Services Engineering (or related) • 8 10 years experience in BIM or offsite detailing roles • Advanced knowledge of Revit, AutoCAD, and Fabrication MEP • Strong understanding of DFMA and offsite manufacturing principles • Experience leading teams or complex BIM delivery • Excellent technical problem-solving ability • Knowledge of federated models and BIM coordination workflows • Ability to drive quality and delivery standards

The Senior Estates Manager will oversee the management and maintenance of facilities within a multi-building healthcare estate, ensuring compliance and efficiency. This role in Louth, is initially on an 18 month fixed-term-contract, with a strong possibility of an ongoing permanent role, and requires a strong background in facilities management and a focus on delivering excellent service. Client Details This organisation operates within the real estate and property services sector and is responsible for managing and maintaining a portfolio of healthcare properties. It offers opportunities to contribute to meaningful projects impacting local communities in the Louth area. Description The Senior Estates Manager will: Lead the delivery of facilities management services across the properties. Oversee maintenance schedules and respond to urgent repair needs. Ensure compliance with health and safety regulations and statutory requirements. Manage budgets effectively, ensuring value for money in all operations. Have team direct management repsonsibility for an Estates Coordinator. Manage capital projects and service contracts. Collaborate with stakeholders to understand and meet their facilities requirements. Monitor and report on the performance of service contracts and suppliers. Contribute to the development of long-term strategies for property management. Support sustainability initiatives within the facilities management department. Profile A successful Senior Estates Manager should have: Experience in managing facilities in large or complex estates. A positive 'can-do' attitude, with the ability to work effectively in a fast-paced environment. Strong knowledge of compliance, health and safety, and statutory regulations. Proven ability to manage budgets and deliver cost-effective solutions. Excellent communication and stakeholder management skills. Experience in contract management and supplier performance monitoring. A background in hard facilities management in the real estate and property sector. A qualification such as IWFM Level 4, IOSH or NEBOSH (desirable). Job Offer The role of Senior Estates Manager benefits from: Competitive salary ranging from 50,000 to 55,000 per annum. Car allowance of 3000 annually. Bonus scheme (up to 10%). Some Hybrid working (minimum 3 days on site). Access to a pension scheme. Fixed-term contract with potential opportunities for growth and development. The chance to work on meaningful projects. If you are ready to take the next step in your facilities management career, apply today for the Louth-based Senior Estates Manager role!

The Senior Estates Manager will oversee the management and maintenance of facilities within a multi-building healthcare estate, ensuring compliance and efficiency. This role in Louth, is initially on an 18 month fixed-term-contract, with a strong possibility of an ongoing permanent role, and requires a strong background in facilities management and a focus on delivering excellent service. Client Details This organisation operates within the real estate and property services sector and is responsible for managing and maintaining a portfolio of healthcare properties. It offers opportunities to contribute to meaningful projects impacting local communities in the Louth area. Description The Senior Estates Manager will: Lead the delivery of facilities management services across the properties. Oversee maintenance schedules and respond to urgent repair needs. Ensure compliance with health and safety regulations and statutory requirements. Manage budgets effectively, ensuring value for money in all operations. Have team direct management repsonsibility for an Estates Coordinator. Manage capital projects and service contracts. Collaborate with stakeholders to understand and meet their facilities requirements. Monitor and report on the performance of service contracts and suppliers. Contribute to the development of long-term strategies for property management. Support sustainability initiatives within the facilities management department. Profile A successful Senior Estates Manager should have: Experience in managing facilities in large or complex estates. A positive 'can-do' attitude, with the ability to work effectively in a fast-paced environment. Strong knowledge of compliance, health and safety, and statutory regulations. Proven ability to manage budgets and deliver cost-effective solutions. Excellent communication and stakeholder management skills. Experience in contract management and supplier performance monitoring. A background in hard facilities management in the real estate and property sector. A qualification such as IWFM Level 4, IOSH or NEBOSH (desirable). Job Offer The role of Senior Estates Manager benefits from: Competitive salary ranging from £50,000 to £55,000 per annum. Car allowance of £3000 annually. Bonus scheme (up to 10%). Some Hybrid working (minimum 3 days on site). Access to a pension scheme. Fixed-term contract with potential opportunities for growth and development. The chance to work on meaningful projects. If you are ready to take the next step in your facilities management career, apply today for the Louth-based Senior Estates Manager role!

Company Profile CBRE's Global Workplace Solutions delivers end-to-end facilities management, engineering services, project management, and workplace support. Our teams combine technical expertise with a commitment to service excellence, innovation, and compliance. Through our engineering talent, digital tools, and focus on ESG and sustainability, CBRE helps clients reduce risk, drive performance, and enhance the workplace experience for their people. Job Title: Studio Manager (Facilities Coordinator) CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Studio Manager/Facilities Coordinator to join the team located in Manchester . The Studio Manager is responsible for ensuring the highest standards of workplace experience and service excellence for all visitors and floor users within a secure office environment. The role encompasses a wide range of responsibilities, with an expectation to provide support across all areas of service delivery within the office space, given the high levels of security. The primary focus is on maintaining the studio's standards throughout the day, covering areas such as kitchen facilities, meeting rooms, and common areas. This includes strict adherence to access control and governance protocols. Role Summary: Continuously monitor the live condition of the Client's demised area and work proactively to address identified issues. Implement the human-centric strategy for Manchester in alignment with Unified FM commitments. The host should continuously monitor the live condition of the Client's demised area, take ownership of the space, and create moments that matter. Monitor and control employee and visitor access to the premises, ensuring that only authorized personnel enter restricted areas by using badge/pass management and applying escort protocols for visitors. Manage floor access keys and alarm codes, ensuring compliance with security procedures. Keys must only be issued to authorized representatives and never removed from the premises. Maintain a robust system for key issuance and retrieval and arrange replacements if necessary. Manage relationships with cleaning, waste management, pest control, and other subcontractors, ensuring adherence to industry standards and timely completion of scheduled work. This includes escorting unvetted contractors (e.g., pest control, confidential waste disposal, feminine hygiene services, and mobile engineers) as required. Ensure appropriate control measures, such as audits and inspections, are in place to meet statutory, policy, and contractual commitments. Maintain day-to-day SLAs and KPIs to ensure service delivery meets agreed standards. Collaborate with Cleaning, our FM cleaning partner, to ensure all core evening cleans are completed correctly and within scope. Facilitate effective handovers between day and evening shifts and maintain closed-loop communication with the cleaning supervisor. Be knowledgeable of site emergency procedures and act accordingly, demonstrating sound judgment and initiative. Studio Manager roles must be trained in first aid and fire marshal duties. Work with HR to ensure Personal Evacuation Plans (PEPs) are in place for individuals requiring assistance. Liaise daily with office stakeholders to resolve issues and proactively manage customer expectations. Assist in resetting meeting rooms or multi-function rooms after use, ensuring whiteboards and glass boards are clean and clear. Provide first-line technical support for AV and IT issues, triaging problems and escalating as necessary. Ensure photocopier areas are continuously replenished, tidy, organized, and always available. Control the flow of waste from the floor, including confidential waste, by regularly monitoring receptacles and clearing them before they become full. Liaise with the appropriate facility provider in good time. Maintain relationships with key customers on-site and escalate any issues to the manager in the first instance. Assist with health and safety compliance by highlighting near misses or safety concerns to the Workplace Services Manager and reporting via Harbour. Support the Site Manager in creating SOPs/Playbooks for floor procedures and review monthly to incorporate any changes. Experience Required: A minimum of 3+ years related Facilities Coordination/Management Advanced communication skills with the ability to effectively present information to an internal department and/or large groups of employees. Experience in facilities management and/or dealing with suppliers/contractors beneficial. Ability to solve problems and deal with a variety of options in complex situations. Working Requirements Work Schedule: Flexibility to work evenings and weekends is required to support escorted tasks. Compensation will be provided through time in lieu or overtime, as outlined in your employment contract. Security Clearance: The successful candidate must be able to obtain and maintain a Security Check (SC) clearance, with a progression to Developed Vetting (DC) clearance.

We are currently working with a specialist cleaning and facilities busines who are looking to recruit a Supply Chain & Contracts Manager based predominantly around the North West/Manchester area The role is to deliver responsive, compliant, and high-quality services and communication to customers across the UK. As an emergency service provider, they aim to complete every task professionally, safely, and to the highest standard, consistently aiming to exceed customer expectations. Job Purpose This is a hands-on, operational role focused on coordinating the subcontractor, agency, supplier, and fleet activities. The role supports day-to-day delivery by ensuring the right resources, vehicles, and suppliers are in place to meet operational demand. Working closely with Regional Operations Managers (ROMs), National Planning, Finance, and SHEQ, the coordinator ensures smooth information flow, compliance, cost control, and service continuity across the supply chain and fleet. This role is delivery-focused and supportive in nature, concentrating on coordination, communication, and problem-solving rather than strategic ownership. Required Skills & Experience Experience in a facilities management, helpdesk, or operational coordination role. Experience working with subcontractors, agencies, or suppliers in an operational environment. Strong coordination and organisational skills with the ability to manage multiple priorities. Confident communicator with the ability to build effective working relationships. Ability to follow structured processes and resolve issues quickly. Strong attention to detail, particularly around compliance, records, and approvals. Customer-focused with a proactive and flexible approach. Competent in Microsoft Office (Outlook, Word, Excel) and operational systems (CAFM / Job Watch desirable). Comfortable working varied hours, including nights or weekends if required. Education / Qualifications: Excellent written and verbal communication in English. Experience managing and coordinating suppliers, agencies, and subcontractors Facilities Management training or qualifications desirable. Experience in FM, helpdesk, or operational support. Strong IT skills with a willingness to develop further.

Job Title: Facilities Co-ordinator Location : Doncaster Salary: We are offering a salary of starting at 28,812 rising to 30,412 once competency is achieved based on a 35 hours per week contract. Job Type: Full Time, Permanent. The role: DB Cargo UK is recruiting a Facilities Co-ordinator to support the effective management, compliance and operation of our national property portfolio. Working as part of the Facilities Management team, you'll help ensure our depots, offices, tenanted and operational sites are safe, legally compliant, well maintained and fit for purpose. This is a varied, hands-on coordination role that supports operational resilience and contributes to a positive working environment across the business. What will you be doing? You will coordinate planned and reactive maintenance activity across the national estate, ensuring tasks are logged, prioritised, scheduled and completed in line with agreed SLAs. You will support site managers with facilities queries, issue resolution and escalation, and maintain accurate asset and compliance records. You will support statutory and regulatory compliance, including fire safety, water hygiene, electrical testing and environmental requirements, assisting with audits, risk assessments and corrective actions where required. You will act as a point of contact for facilities management suppliers, supporting contractor coordination, purchase orders and confirmation of completed works in line with DB Cargo UK safety and access procedures. You will assist with workspace planning and operational logistics across depots and offices, track facilities expenditure, process invoices and documentation, and produce basic reports and KPIs. You will work closely with operational, safety and engineering colleagues, acting as a central coordination point between sites and the Facilities Management function and communicating updates clearly and professionally. What are we looking for? We're looking for someone with experience in a facilities coordination, property administration or FM support role, who understands facilities compliance, maintenance processes and contractor management. You'll be well organised, able to manage multiple tasks and priorities, and confident working with operational stakeholders across the business. You'll be comfortable using CAFM systems, Microsoft Office and digital reporting tools, and willing to travel occasionally to DB Cargo UK sites nationwide. Ideally, you'll hold an IWFM Level 3 qualification or be willing to work towards one, and have experience in a rail, logistics, industrial or other safety-critical environment. An understanding of asset management, PPM planning, facilities budgeting, and knowledge of CDM Regulations and project coordination would be an advantage. What matters to you? Here at DB Cargo we offer range of benefits as part of your employment. These will include: 25 days annual leave plus bank holidays. Hybrid working between our locations and your home, this is mutually agreeable between the business and employee. Defined Contribution pension scheme with generous employer contribution - up to 10% employer contribution. Free on-site parking. EV charging at selected sites. Health Cash Plan Available. Cycle to work Scheme. Charge and Go Scheme. Manager led recognition programme for employees who live our values. Access to DB Learning world. Annual pay reviews. We are dedicated to your continuous professional development. Depending on your role we have specialist training programs, apprenticeships, development plans, courses and qualifications we can support you through. Access to our employee benefits portal where you can take advantage of discounts for a variety of shops and services as well as accessing our wellbeing content. We take the health and wellbeing of all employees seriously and provide access to an Employee Assistance Programme. Please click APPLY to send your CV for this role. Candidates with experience of: Facilities Specialist, Facilities Administrator, Operations Coordinator, Facilities Assistant, Transport Facilities Co-ordinator, may also be considered for this role.

Fraser Edwards are recruiting on behalf of a well-established Facilities Management company for a Planner & Scheduler to join their team. This is a busy, office-based coordination role responsible for managing both Planned Preventative Maintenance (PPM) and reactive maintenance works across multiple contracts, including railway environments. You will play a key part in ensuring engineers are effectively scheduled, jobs are accurately logged, and service level agreements are consistently achieved. Duties: Planning, scheduling and reallocating PPM and reactive maintenance works Raising remedial and reactive jobs as required Logging faults received via phone and email onto the CAFM system Monitoring jobs through to completion, ensuring KPIs and SLAs are met Liaising daily with engineers, subcontractors and clients Reviewing and checking engineer worksheets for accuracy Chasing outstanding paperwork and closing down completed jobs Producing client reports and performance spreadsheets within set deadlines Managing shared mailboxes and handling incoming and outgoing calls The role covers fabric, mechanical and electrical maintenance, so previous experience within Facilities Management or a similar environment would be advantageous. The Ideal Candidate Previous experience as a Planner, Scheduler or Maintenance Coordinator Experience planning and allocating engineers Knowledge of facilities maintenance (desirable) Experience using CAFM systems Strong administrative skills and attention to detail Excellent communication and customer service skills Ability to work under pressure and prioritise effectively Proactive, professional and self-motivated Role details: Monday to Friday 40 hours per week Office-based role Free on-site parking Career progression opportunities

Are you ready to leverage your expertise in a high-impact role? A leading company in the Facilities Management industry is hiring a PFI Expiry Coordinator in Glasgow to drive efficiency and deliver excellence in service operations. The Role As the PFI Expiry Coordinator - Hard FM, you ll: - Oversee the expiry management of PFI contracts ensuring seamless operational continuity. - Collaborate with internal teams to identify risks and propose effective solutions. - Maintain comprehensive documentation and report on compliance and performance metrics. - Provide expert guidance on contractual obligations and asset management. - Engage with stakeholders to enhance service delivery and operational effectiveness. You To be successful in the role of PFI Expiry Coordinator - Hard FM, you ll bring: - Proven experience in facilities management or contract oversight. - Strong analytical skills with the ability to interpret complex data. - Excellent communication and interpersonal abilities. - A proactive approach to problem-solving and decision-making. - Knowledge of PFI contracts and asset management principles. What's in it for you? Join a team that values innovation and efficiency in Facilities Management. The company stands out for its commitment to quality service, sustainable practices, and an inclusive work culture. This is an excellent opportunity to contribute to meaningful projects within a collaborative environment. Benefits include: - A competitive salary range of £45,000 to £50,000. - Opportunities for professional development and skill enhancement. - Work within an inclusive culture that prioritizes collaboration and engagement. Apply Now! To apply for the position of PFI Expiry Coordinator - Hard FM, click Apply Now and send your CV to Olivia Blake. Interviews are taking place now, so don t miss your chance to join a dynamic team.

I am currently working alongside a public sector client who are excited to welcome an experienced electrician to their team based in Reading. Please find the job specification below. Maintenance electrician Based in Reading Covering an estate of 200+ buildings Working within a highly experienced team. Pool van supplied On call standy rate is 300+ per week. Call our pay is min two hours at 18ph. 42 days annual leave pa, including BH's. 36,000PA salary With on call - 40,000 + PA. A highly attractive pension contribution. Please find all duties listed below. The role holder will provide an effective and prompt customer focussed, professional and efficient service. in accordance with its requirements, aims, objectives and Service Level Agreements (SLA's). You will have an amount of independence of action and should be selfsufficient and able to prioritise your own workload to ensure that safety and operationally critical work is carried out to meet deadlines. Technical Maintenance of power & lighting systems, including ancillary equipment in owned properties. Maintenance, repairs and testing of the low voltage electrical network and associated equipment in accordance with statutory legislation, standards and industry practice. Maintain all electrical systems including ancillary plant in all owned properties. Supervision and assisting the routine maintenance and testing of fire alarm and emergency lighting systems in all owned properties. Routine inspection of the Maintenance Team small portable tools and equipment Carry out surveys of underground services (CAT scanning) in accordance with current departmental protocol. Act as Low Voltage Authorised Person (LVAP) to assist in the management of safe system of work. (subject to training and on site authorisation process). Supervision & liaison of appointed specialist contractors. Installation, maintenance, fault finding and repair of electrical equipment. Installation and testing of cabling and equipment for temporary events. Undertake all necessary training to maintain competency levels. Maintain all relevant documentation, reports, and certificates. Use supplied tablet device or other CAFM system to record job details, risk assessments, feedback, and time sheet information. Supervision and supporting the upskilling and development of electrical improvers and apprentices. Assist managers in delivery of departmental training. Provide knowledge and expertise assistance in the case of emergencies. If required carry out duties in line with NICEIC testing & inspection protocols. Work closely with the Head of Programme Maintenance and Projects Team to highlight areas of repetitive failures and highlight product /safety issues and areas for potential improvement. Performance monitoring of building systems, improving and reprogramming to achieve demonstrable energy savings and liaising with estates teams to improve environmental and reliability outcomes, completing reports when necessary. Maintain a high standard of appearance by wearing the uniform provided Part of the Maintenance Team Call-out rota. Health & Safety To be proactive in maintaining, supporting & promoting a secure and safe working environment for all customers, staff and visitors Carry out work in accordance with written and verbal instruction. This includes following University safety procedures and policies, safe systems of work and current Health & Safety legislation. Complete job specific risk assessment before starting any work using handheld device into CAFM system. Checking the asbestos register and communicate with the asbestos coordinator when required to do so. Maintain all relevant documentation necessary to ensure statutory compliance in accordance with Maintenance Team operating procedures and systems of work. Keep up to date with current legislation. Report any potential hazards on sites and buildings to management. Maintain a high standard of appearance by wearing the uniform provided and using appropriate Personal Protective Equipment (PPE) when necessary. Customer support Maintain regular contact with customers and stakeholders to ensure that the services provided meet their needs & expectations, including dealing with all complaints and/or technical issues affecting them in a timely manner. Prioritise workload and ensure compliance with agreed Service Level agreements To coordinate maintenance works, as far as practicable, to minimise disruption to building users. Provide effective feedback in line with service level agreements; communicating and negotiating with Building Managers/users and system owners to persuade them to embrace change. Work as part of a team and work in any area of the department as and when required. Values and Behaviours To model, and consistently champion, the key values and behaviours. Achieving results by meeting objectives and agreed deadlines, planning, prioritising, and organising own and team workload within resource constraints. Engaging in meaningful discussions with line manager and any reporting staff. Engaging and Estates Strategy to inform deadlines and priorities. Demonstrating Excellence by providing the best quality of service to students, staff, and others, building relationships with key contacts. Benchmarking against good practice in your field, and engaging in learning and continuing professional development Working Innovatively to analyse problems and develop workable solutions, sharing ideas with others and seeking to improve working practices and processes Embracing and Enabling Change by being receptive to new ideas, taking opportunities to challenges the way things are done and engaging in the preparation and implementation of new ideas and strategies when appropriate Developing self and other by supporting and encouraging continual learning and development. Actively participating in team meetings and engaging with the wider University community. Working together by helping others to achieve their objectives, respecting, and valuing diversity and making efforts to connect with others. If you believe the above opportunity is for you, please do respond with your CV alongside the best telephone number for you and i will make contact with you straight away to discuss the opportunity further. If you do require further information in regards to the opportunity then please do feel free to call me on (phone number removed). RG Setsquare is acting as an Employment Agency in relation to this vacancy.

Are you ready to make an impact within a leading Facilities Management organisation? We are seeking a proactive and highly organised Client Support Coordinator to support multiple contracts, strengthen operational performance, and enhance client satisfaction across Greater London. The Role As Client Support Coordinator, you will: Coordinate work for account leads across multiple FM contracts Support day-to-day operational activities Prepare monthly performance reports for management review Maintain accurate contract data and documentation Provide high-level administrative support with accuracy and efficiency Engage directly with senior stakeholders, delivering professional communication Contribute to overall contract performance and business efficiency What You ll Bring To be successful in this role, you will have: Previous experience within the Facilities Management sector A strong understanding of FM terminology and service delivery Excellent communication skills with the ability to engage senior stakeholders Strong organisational skills and the ability to manage multiple priorities Experience preparing reports and working with tools such as Google Suite A professional, proactive, and detail-focused approach What s in It for You? Hybrid working environment Travel expenses covered Supportive and collaborative team culture Competitive salary of £40,000 £45,000 Opportunity to work within a leading FM organisation Apply Now Interviews are taking place now. Click Apply Now and send your CV to Olivia Blake to be considered for this opportunity.

A client of mine is looking for a Facilities Manager on a 12 month initial Maternity Cover FTC, with potential for a permanent position after. You will be reporting into the Assistant Director and be responsible for 1 Workplace Technician and 2 Workplace coordinators Your region will be Dorset Devon and Cornwall, however you must be commutable to Wareham as this will be your main site and you will be here for the majority of the time. Through effective Leadership ensure that provides a "safety first" culture and delivers an affordable, profitable, efficient, and customer-orientated commercial estate and facilities management service across all workplaces. As one of three Managers, you will be responsible for a portfolio of workplaces, the estate & facilities management service and health & safety compliance within our spaces and the workspace experience for all colleagues, customers, and visitors within your area of responsibility. The workplaces are a mixture of hub & spoke offices, operational yards, and scheme hub offices. You will be responsible for both the hard and soft service contracts, with the support of your team. Key Accountabilities People Management - You will lead, motivate, empower, and develop your team, maintaining the core values of the business and team while upholding the highest levels of professional conduct helping both the team and our colleagues to achieve their full potential. Workspaces Strategy - You will support the delivery of the workspaces roadmap which would include Acquisitions, Disposals and Refurbishments. The roadmaps ambition is to provide workspaces that are safe, supportive, effective, and inclusive. You will manage an agile workspace portfolio which flexes in line with the needs of the organisation, providing safe, enabling, and innovative working environments in the right locations. You and your team will support our colleagues on this cultural journey, by implementing & managing key policies and procedures which will provide structure to support greater agility in the way we work. Colleague & Customer Experience - You will ensure your team are available to act as social connectors for colleagues, customers & visitors, by signposting or advising them on information, instruction & training to empower them to get the best out of their day. You will act with discretion and use your emotional intelligence the gauge when and where the sharing of information is appropriate and necessary. Estate Management - You will be responsible for owning the relationship with our Landlords and Tenants, ensuring the servicing compliance documentation is appropriately shared, leading on rent review negotiations, serving notice on leases where break-clauses allow and flagging to the business in good time when timebound decisions are needed to be made about a workplace. Operational Facilities Management - You will ensure your workspaces are compliant by managing the delivery of a wide range of facilities management services, focusing on hard services as well as planned and responsive maintenance. Areas of compliance include but are not limited to Lift, Fire, Water Management, Gas Safety, Air Conditioning, Air Quality and Electrical Safety. Critically review & challenge contracts - You will be an exceptional Contract Manager - Critically reviewing, challenge & aligning contracts across the regions, setting out a best practice framework which the team should adhere to, to get the most competent, consistent, and quality service from our contractors which evidence value for money. Budget Management - You will feed into, monitor, and manage budgets set by the Assistant Director for your areas of responsibility in accordance with agreed procedures, levels of delegated authority and the company's financial regulations and standing orders. You will be a company credit card holder. Communications - You will ensure that your team is aligned to key messages, are fully informed on all aspects of work being supported by the wider team and business and own and manage the Commercial Estate and FM section of the Astranet ensuring all information concerning workspaces and how to use them effectively and safely are easily accessible and up to date. You will be a proactive communicator with the Assistant Director and your peers, ensuring important information is shared and using colleagues as a cultural sounding board to navigate situations when they arise. System Management - You will be responsible for ensuring that the systems which underpin the delivery of the team are appropriate, are well managed and can provide clean, usable data to inform decision making i.e. lease anniversaries, utilisation stats, life-cycle modelling for plant & equipment etc. You will ensure that your Coordinators manage the Visitor, Desk & Meeting Room Systems, the External Spaces Application, and the Service Desk - ensuring all information is maintained up to date and accessible. Data Analytics - You will ensure that your Coordinator produces monthly reports critically analysing how all spaces (internal & external) are being utilised, suggesting areas of evolution based on the analysis and feedback from the team. Health & Safety Management - You will ensure that all workplaces under your control meet legislative requirements, good practice and agreed service levels. General Duties - You will positively promote the reputation and standing of the Commercial Estate & FM Team by providing relevant information to support the publication of monthly reports. Business Continuity - You will be the responsible person for business continuity response for your respective workspaces. Sustainability - You will promote strong sustainability and environmental awareness, ensuring all team outputs are completed in line with the Group Environmental policies. You will facilitate the auditing of the ISO14001 Environmental audits across your areas of responsibility. Representation - You will represent the Commercial Estate & FM Team by attending meetings and working groups with internal departments and external key stakeholders, ensuring the team is being appropriately represented and feeds into the development of policies and processes. Project Management - You will be an experienced, articulate and exceptionally organised Project Manager, with the ability to deliver medium - large scale Capital Projects up to the value of 750K. Experience Proven ability in Estate and Facilities Management over a sustained period Organisation and coordination of multiple tasks. Budget Responsibility. Experience of effective contract management. Working in, organising, and managing small teams. Negotiation and Governance of contractor works and standards including review of RAMS and Competencies. Preparing and using Risk assessments. Conducting Inspections of services and standards. Conducting performance reviews. Risk Management - identifying and implementing emergency plans and procedures. Proactively Coordinate projects to time, to cost and in line with the team's objectives. Coordinate the diagnosis of either M&E or building fabric issues, ensuring the appropriate stakeholders are engaged to put in place a resolution within a timebound manner to limit the impact on colleagues and customers. Qualifications Essential Educated to a Degree standard in a relevant subject. IWFM Qualification Level 4 or higher. Nebosh General Certificate. Evidence of continual personal development. RICS certification in CRE and FM. Desirable Member level accredited membership of IWFM. Prince2 Project Management Qualification. Organisational Skills training/accreditation. Nebosh Environment Certificate. stride is acting as an Employment Agency in relation to this vacancy.

Facilities Co-ordinator - South Wales (Home based with travel) - £35,000 per annum - Full-time Permanent Are you an experienced Facilities/ Property Administrator with a passion for organisation, compliance, and stakeholder engagement? We're recruiting for a Facilities Co-ordinator to join a dynamic team managing a portfolio of commercial property in South Wales & South West England (Cardiff, Swansea, Bristol, Weston Super-mare) Working closely with the Regional Facilities Manager, you'll play a key role in ensuring the smooth day-to-day delivery of facilities management services, maintaining compliance, and building strong relationships with tenants and stakeholders. Key Responsibilities: Health & Safety & Compliance Maintain H&S records, certifications and audits Support risk assessments (Fire, Water, General) and statutory compliance documentation Manage permits to work, RAMS and site inductions Maintain asset registers and support planned preventative maintenance Assist with disaster planning and emergency procedures Log and track compliance actions through the CAFM/helpdesk system Site Communication & Administration Take and format meeting minutes Maintain stakeholder records and site systems Build open, transparent relationships with tenants and contractors Support review and updates to the Estate Handbooks Tenant Coordination Act as first point of contact for occupiers regarding building and service issues Coordinate contractor access and planned maintenance Support waste management initiatives and compliance Escalate issues appropriately and in a timely manner Inspections & Reporting Conduct daily inspections and record findings Monitor compliance against KPIs and Estate Handbook standards Escalate risks or breaches, including stopping works where necessary Support monthly reporting and data collation About You We're looking for someone who is proactive, organised and confident communicating at all levels. 2-5 years' experience in an administrative role (facilities/property experience) Strong Microsoft Office skills Excellent communication and interpersonal abilities Health & Safety certification (IOSH or NEBOSH) Ability to manage multiple stakeholders and contractors Facilities Management accreditation (IWFM/WIFM) - Desirable Experience using CAFM or helpdesk systems Full UK Driving Licence Why Apply? Competitive salary of £35,000 Diverse, home-based role with real responsibility Opportunity to build strong stakeholder relationships Work within a professional and structured environment with clear development opportunities

Internal Job Title: Facilities Manager Business: Lucy Group Ltd Location: Oxford Job Reference No: 4451 Job Purpose: To manage the facilities and procurement activities of the Lucy Group Head Office, Lucy Real Estate offices and outlying Lucy Group Business Offices (as directed) in accordance with business goals and relevant legal requirements. Business Overview: Lucy Group is an international group that makes the built environment sustainable. Our electric businesses advance the transition to a carbon-free world with infrastructure that enables renewable energy and smart cities. Our real estate businesses support sustainable living through responsible property development and investment. Job Dimensions: This role will report into the Group Head of Health, Safety and Sustainability. The role will be entirely office based. The role will have a small team, including a front of house coordinator and an office coordinator and will work with the Executive Directors, their assistants and core group functions. The role requires the holder to communicate adeptly with key stakeholders. The role holder will be a highly motivated individual with a proactive approach, they will have proven experience in facilities and asset management in a relevant commercial environment, a working knowledge of health and safety matters, and demonstrable experience of procurement of goods and services in a HQ environment. Excellent customer service and communications skills are essential. Key Accountabilities: These will include: Plan, manage and oversee all works of all contractors, staff, and other parties to ensure the quality of delivery, that the works are within the agreed scope and value for money, and that relevant contracts are in place to meet agreed deadlines Ability to prepare an annual business plan and budget for the facilities portfolio and to undertake regular project reviews to ensure accountability for the budget as well as progress of the works and projects H&S Inductions and workspace assessments Responsible for procuring defined goods and services for the portfolio Managing refurbishments relocations or renovations as they arise in the portfolio and being available for advice to other business units on similar projects Will champion and drive through the implementation of the group purchasing policy across the core group functions Supervise multi-disciplinary teams of staff, including cleaning/maintenance and ensure the highest standard of front of house and building housekeeping is maintained throughout the HQ building Leading commercial tender and review processes, negotiating financial terms/service levels and appointment of all facilities contracts. Identifying new components and obsolescence with the suppliers Managing contract reviews and terminating arrangements Lifecycle planning of assets and facilities asset management - create a framework for how to operate, maintain, renew, and retire high-value assets Undertake regular site inspection as agreed with management, monitor the state of repair, complete inspection reports, and action any necessary works on approval of management Ensure that all contractors and staff follow agreed protocols/ procedures relating to works being carried out and approvals sought as directed Dealing with all queries expediently and professionally including arranging and attending periodic staff meetings, actioning subsequent minutes and works Develop and promote good working relationships with all office staff and other key stakeholders Use performance management techniques to monitor and demonstrate achievement of agreed service levels/ conduct and lead to improvement Identify deficiencies of work/service and report to management Implement improvements to service delivered by contractors, staff, and other parties Manage and lead change to ensure minimum disruption to core activities Prepare documents for tender for contractors and calculate and compare costs for required goods or services to achieve maximum value for money Direct, coordinate and plan essential services such as reception, security, maintenance, mail, stationery, car parking, EV charging, health & safety, archiving, cleaning, catering, telephones, waste disposal, and recycling Compiling weekly updates to the Group Head of Health, Safety and Sustainability Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences Ensure full compliance with all current and impending Health and Safety legislation, including the full implementation of annual Health and Safety Risk Assessment Reports and Fire Risk Assessments. The facilities support and front of house team also perform reception and defined office-based administration activities. These activities will be managed by the Executive Assistant to the Executive Director & Company Secretary on a matrix management basis with this role. Qualifications, Experience & Skills: Essential: Must have had management responsibility for multi-site building and facilities management of commercial buildings in previous roles, including asset management and procurement IOSH/NEBOSH qualified with knowledge of Health and Safety legislation as applied to managed commercial property At least 10 years' experience in facilities management and supplier selection, qualification, evaluation, contract and price negotiations Excellent organisational and people management skills, time management, ability to prioritise and organise own workload and able to work to deadlines Energetic and natural completer with "can do" approach Attention to detail Good working knowledge of Microsoft Office/Excel, Teams and Word Technical understanding of how a building works from a M&E point of view Ability to manage contractors and staff Ability to communicate well with key stakeholders and manage expectations appropriately Collaborative team worker who has an ability to work under matrix management principles Desirable: A training qualification from IWFM Membership of CIPS or a willingness to work towards and obtain a minimum of level 5 Advanced Diploma in Procurement and Supply certification Prince2 or Agile qualifications in project management About Us: Lucy Group Ltd is the parent company of all Lucy Group companies. The Group is on a mission to improve people's lives with intelligent power, smart lighting and sustainable homes. Since its origins in Oxford, UK, over 200 years ago, the group has grown and diversified. Through various businesses, today we employ around 1800 people worldwide across five continents and has a turnover exceeding £400m.

Helpdesk Supervisor - Facilities Management Location: Central London Salary: Up to 45,000 + Hybrid working Contract: Monday - Friday: 8am - 5pm + overtime The Opportunity Are you a customer service professional with a passion for operational excellence? We are seeking a Helpdesk Supervisor to lead the frontline service delivery for one of the UK's most prestigious multi-use developments. This is not a standard helpdesk role. You will be overseeing a fast-paced hub that supports a diverse ecosystem of high-end residential units, retail spaces, and corporate offices. We need a leader who can balance the nuances of different stakeholder needs while ensuring our technical teams are deployed with precision. The Role As the Helpdesk Supervisor, you will be the engine room of our facilities management delivery. You will lead, mentor, and motivate a team of coordinators to ensure every service request-from a leak in a luxury apartment to a power failure in a retail unit-is handled with speed and professionalism. Key Responsibilities: Team Leadership: Manage the daily workflow of the helpdesk team, ensuring all calls and emails are handled within strict contractual SLAs. CAFM Management: Take ownership of the CAFM system, ensuring data integrity and the efficient allocation of reactive and planned tasks to the engineering team. Performance Governance: Monitor team KPIs, identify trends in service requests, and produce detailed weekly/monthly reports for the Client and Senior Management. Escalation Management: Act as the first point of escalation for complex queries, resolving issues with a focus on "first-time resolution" and customer satisfaction. Process Improvement: Continuously review helpdesk procedures to drive efficiency, automation, and a better "user journey" for our occupiers. Stakeholder Liaison: Build strong relationships with Building Managers, Technical Leads, and Tenant Representatives to ensure a joined-up approach to service delivery. What We're Looking For We are looking for a "super-user" of CAFM systems who understands the mechanics of a large-scale facilities contract. Experience & Skills: Proven Leadership: Experience supervising a helpdesk or customer service team within a Facilities Management (FM) or Property Management environment. Technical Proficiency: Advanced knowledge of CAFM systems and the ability to extract and analyse data to improve performance. Sector Knowledge: Experience with multi-use or large-scale commercial contracts is highly desirable. Communication: Exceptional verbal and written skills; you must be able to remain calm and professional under pressure. Adaptability: The ability to pivot between the high-touch service required for residential tenants and the process-driven requirements of corporate occupiers. Why Join the Team? You will be working on a landmark contract that offers high visibility and the opportunity to make a tangible impact on the success of a world-class asset. Competitive salary and professional development opportunities. Comprehensive benefits package. A modern, tech-forward working environment. Clear career pathways into Contract Management or Account Leadership. If you are a proactive leader who thrives in a dynamic, high-spec environment, we want to hear from you. Apply today. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Commercial Building Manager (Client Side), Barbican Area, London Competitive Salary + Package We are currently working on behalf of an investor / landlord who own numerous commercial buildings in London, and at present looking to recruit a Building Manager who will oversee one of their office blocks in the Barbican area. We are looking for a highly organized and leadership-driven Building Manager to take the helm of a prestigious 180,000 sq. ft. commercial building. The building operates to the highest international standards with multiple ISO certifications. You will be the pivotal link between the tenants, the onsite service providers, and the Facility Manager. You will lead an onsite team consisting of two Receptionists and a Building Coordinator, ensuring the highest level of "front-of-house" hospitality and "back-of-house" operational efficiency. You will report directly to the Facility Manager, providing regular updates on building performance and compliance. Responsibilities: Provide direct supervision and mentorship to the onsite team (2 Receptionists and 1 Building Coordinator). Foster a culture of excellence, ensuring all staff deliver a seamless, five-star service to tenants. Manage staff rotas, training, and performance reviews. Maintain and uphold the building's ISO certifications (e.g., ISO 9001, 14001, 45001). Ensure all operational procedures, documentation, and audits are strictly followed in accordance with ISO requirements. Work closely with the FM to prepare for external audits and implement continuous improvement plans. Manage day-to-day operations, including hard and soft service contractors (M&E, Cleaning, Security). Assist the Facility Manager with Service Charge budget preparation, monitoring, and year-end reconciliations. Conduct regular site inspections to ensure the Grade A status of the asset is preserved. Act as the senior onsite point of contact for high-profile tenants. Coordinate building events and tenant engagement strategies alongside the Building Coordinator. Drive the building's sustainability initiatives, focusing on energy reduction and waste management. About You: Previous experience in a management role within a commercial property environment. Proven track record of working within ISO certified environments and maintaining rigorous documentation. Minimum of 3-5 years of experience in managing a similar-sized Grade A commercial asset in London. Skills & Qualifications: IOSH Managing Safely (required) or NEBOSH (preferred). Strong technical understanding of building mechanical and electrical (M&E) systems Familiarity with property management systems (e.g., MRI Qube). Exceptional communication skills with the ability to influence stakeholders at all levels. Services advertised by Gold Group are those of an Agency and/or an Employment Business. We will contact you within the next 14 days if you are selected for interview. For a copy of our privacy policy please visit our website.

Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: SHE Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a SHE Administrator to join the team located In Oxford RESPONSIBILITIES Responsible for day to day administration of SHE function within the FM Team Site walkarounds/inspections to identify risks and areas of concern and check compliance. Conduct site tours as required Maintain training records, plan training sessions and help develop the training programme including the managing and delivering the site induction programme. Administration of the online DSE training programme and assisting with procurement and issue of specialist equipment. Responsible for maintaining the site emergency response plan, equipment and competency of emergency response team. Track actions from audits, risk assessments and incidents, assist with creating and updating action plans following through to completion. Reviewing and updating site procedures and other documentation. Managing contractors including reviewing RAMS and issuing access permits to work. Develop and deliver programmes, campaigns and activities relating to key risks and controls, including fire safety, health and wellness promotion, environmental awareness and travel safety. Develop and propose SHE communication plan and strategies. Internal and external reporting including compiling environmental and safety statistics. Report on all incidents, assist with investigation to identify corrective actions and share lessons learnt. Monitor and report on agreed KPIs for SHE performance. Management of SHE contracts and expenditure within the FM budget PERSON SPECIFICATION Education Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. Education to A-Level/HNC standard / University would be beneficial. Training Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc. NEBOSH Certificate or relevant SHE qualifications/ experience. Experience Experience in FM management environment. Some understanding of ISO accreditations (14001 and 45001) / H&S Regulations. Aptitudes Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organisational and communication skills. Able to work systematically and use own initiative. Able to drive new projects and tasks proactively from start to completion. Able to identify improvements and how processes can be streamlined. Character Must demonstrate a strong sense of customer focus and promote a sense of team spirit and good morale within the office. Reliable, able to complete work within required time frame and manage own deadline requirements. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required. Keen interest in learning and developing within a SHE role Flexibility and willingness to learn

Facilities Coordinator Hard Services The Role Reporting to Geography WFM Lead, responsibility for day to day aspects of management of Hard Service related items within the office. Total ownership/accountability for the management of contracts within their remit. To provide a safe, clean and comfortable work environment for members, and maintain a visible presence and responsive service within the offices. Key Responsibilities Operational responsibility for day to day running of hard service contracts, to include delivery of planned and reactive maintenance. Forward planning and, in conjunction with WFM Lead, management of finances for achieving financial targets, budget management and review. Regular review of contracts/SLAs to include monthly meetings/quarterly reviews and reports with WFM Lead. Strong understanding of legal compliance to include H&S, energy, quality and environmental in line with responsibilities as outlined in the firm's Management System. Timely review and updates to Arup's HSE Log for relevant locations. Maintaining of Contractors' details, to include contracts/SLAs, insurances, records of site inductions, service reports, engineer competencies etc. and identifying opportunities for re-tendering/securing cost efficiencies. Reviewing facilities requests & validating supporting information and assisting with monitoring and management of associated workflow. Familiarity & understanding of current H&S requirements to support a safe working environment, with willingness to complete training as required. Supporting contractor management on site, by timely review of contractor RAMS, and the administration of e-permits (access permits & permits to work) and contractor inductions/site briefings where necessary. Maintaining close working relationships with teams based at site to offer support in managing the immediate workplace experience within the office environment, and communicate planned activities accordingly. Tracking planned & anticipated contractor attendance in line agreed dates/programme, including with main FM provider and ad-hoc contractors. Regular interaction with housekeeping contractors and Workplace Experience Assistants/Coordinators in order to respond to immediate issues. Ability and willingness to travel to other sites within the region to offer support as required for wider WFM team, stakeholder engagement, contractor meetings etc. Regular auditing and review of offices for safety, compliance and improvement. Overseeing project works as required - some flexibility required to support some out of hours. Front of House cover as required. Key Skills and Experience Required Resilient under pressure and be able to converse confidently with staff, customers and suppliers at all levels. Have general knowledge of site plant, equipment and office services. Good problem solving and analytical skills. Clear and logical thinker. Team player and self-motivator. Strong work ethic. Compliance/knowledge of current legislation. Exhibit a positive and enthusiastic attitude. Desirable Skills and Experience Minimum of 5 years' experience of managing maintenance activity. Good, all-round knowledge of various engineering disciplines e.g. Electrical, Mechanical, and Civil or Facilities Management. Demonstrate experience of coordinating and managing building maintenance and good awareness of fit-out, churn and H&S issues. Able to think on their feet and change their approach as required. Understands the importance of process, reports and paperwork. Knowledge of CAFM systems. Knowledge of ePermits system. Qualifications Degree or industry specific qualification such as IWFM Certificate or 5 years of experience within the field of expertise. IOSH desirable, or willingness to complete IOSH Training. NEBOSH desirable, or willingness to complete NEBOSH Training. First Aid & Fire Marshal trained or desire to be.

Project Administrator Building Services / Construction Industry Warlingham, Surrey Up to 30K Permanent, PAYE role. We are actively recruiting for a Project Administrator to support a busy Building Services / Construction team. You will form part of a specialist team within an established service provider who specialise in refurbishments and quoted project works within commercial environments. This is a full time, permanent position, office based in Warlingham, South London / Surrey. The Company A well-established building services contractor specialising in commercial refurbishment and quoted project works across a range of environments including retail, hospitality, leisure and other commercial premises. The Role As the Projects Administrator, this is a key support role within the Projects division. You will be responsible for providing full administrative support across multiple refurbishment and fabric based building services project works, ensuring documentation, compliance and commercial processes run efficiently from enquiry through to completion. You will work closely with Project Managers, Contracts Managers and Commercial teams. Employment Package: Role: Project Administrator Industry: Building Services / Construction / Commercial Refurbishments Salary: 26,000 - 30,000 Hours: Monday - Friday, 08:00am - 5:00pm office based Location: Originally in Coulsdon, moving to Warlingham, South London/Surrey Free on-street parking available. Company funded training, courses and development. Company pension Genuine opportunities for progression within a rapidly expanding company. Key Responsibilities Supporting Project Managers with day-to-day administrative duties Raising and issuing quotations, purchase orders and subcontractor documentation Assisting with project cost tracking and variation administration Managing project files, O&M documentation and handover packs Updating internal systems and maintaining accurate project records Coordinating RAMS, permits and compliance documentation Liaising with clients, suppliers and subcontractors Assisting with invoicing and financial administration Scheduling meetings and maintaining project trackers Supporting with tender submissions where required Candidate Requirements Previous experience in a Project Administrator / Construction Administrator / Projects Coordinator role Experience within building services, construction or refurbishment works / companies is highly desirable. Strong understanding of project documentation and commercial processes, health and safety documentation, ie: RAMS, permits etc. Confident working with multiple projects simultaneously Proficient in Microsoft Office (Excel, Outlook, Word) Experience with project management or job management systems (e.g., SimPRO, ProNett, CAFM or similar) advantageous If you are an experienced Project Administrator and would be interested in this position, then please apply today by submitting a full CV.