EA to CEO Contract Type: Full-time Employment Type: Permanent Reporting Line: Chief Executive Officer Responsible For: Receptionist Hybrid: 2-3x in a week Salary: 55-60k Hours: 36.25 hours per week with the expectation that you may be required to support the CEO outside of usual working hours Overview One of the seven essentials for a CEO is to have a good EA. "You need a good ambassador who is adept at spotting things and creates an impression of accessibility and openness". Reporting directly to the CEO, the Executive Assistant (EA) provides support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external communication for matters about the CEO's Office and serves as a liaison to the board of directors and senior management teams. The EA should also work proactively and independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Strategic deliverables The Strategic Deliverables detailed below summarise longer-term objectives that the post holder will be expected to achieve. These objectives are subject to change in line with business requirements: Board and Remuneration Committee Papers - Prepare the agendas, coordinate the papers required, prepare packs and distribute them to meeting attendees. Working with the CEO, Head of HR, and Executive Committee as appropriate. Annual Reception - Plan the Annual Reception (with the CEO), including liaison with the Family, the Chairman of the Board, and the Chairman of the Trustees to ensure the event is a success. Keeper of the Brand - With the Marketing and Communications Team, ensure that any correspondence or material presented internally or externally meets the brand guidelines and is formatted correctly, and contribute to the development of the internal intranet. Job Responsibilities The Job Responsibilities detailed below are not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be reasonably expected within the scope and role: CEO Support: Organise the CEO's diary, planning workload, coordinating with other PA's, and amending the diary as required. Understand the business needs and its direction, and plan accordingly. Be prepared to offer ad-hoc support to the CEO outside of normal working hours. Ensure all communication between the CEO's office and the Family, Trustees and Non-Executive Directors is always carried out clearly and efficiently. Managing telephone, voicemail, and email messages for the CEO when unavailable and redirecting as necessary. Act as a filter for all papers and meetings the CEO requires. Including managing the review process for, and amendments to, the papers for all Board and Trustee Meetings. Ensuring that the administration is operating efficiently and effectively (all papers and work presented to the CEO should be on time and complete; the same is true for appointments). General Support: Organise both internal and external meetings, arranging rooms, equipment and catering as required. Coordination, preparation, maintenance and distribution of reports and meeting documents. Provide leadership and guidance to the PA Team, coordinating as required and seeking improvements to how the team works. Including chairing a monthly PA Meeting and providing cover for PAs when they are on annual leave. Organise the end-of-month team brief, including any presentations and refreshments required and provide a summary update to the Family and All Trustees' afterwards. Produce a monthly update for all staff compiling any useful information and highlighting any forthcoming events in the local area. Ensure electronic and hard copy filing is managed in a timely and efficient manner, by corporate and best practice standards. Providing cover throughout the business as required, including support for other teams during busy periods and absences, and reception cover. Liaising with other support teams as required Plan and organise any dinners or events required. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 01, 2024
Full time
EA to CEO Contract Type: Full-time Employment Type: Permanent Reporting Line: Chief Executive Officer Responsible For: Receptionist Hybrid: 2-3x in a week Salary: 55-60k Hours: 36.25 hours per week with the expectation that you may be required to support the CEO outside of usual working hours Overview One of the seven essentials for a CEO is to have a good EA. "You need a good ambassador who is adept at spotting things and creates an impression of accessibility and openness". Reporting directly to the CEO, the Executive Assistant (EA) provides support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external communication for matters about the CEO's Office and serves as a liaison to the board of directors and senior management teams. The EA should also work proactively and independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Strategic deliverables The Strategic Deliverables detailed below summarise longer-term objectives that the post holder will be expected to achieve. These objectives are subject to change in line with business requirements: Board and Remuneration Committee Papers - Prepare the agendas, coordinate the papers required, prepare packs and distribute them to meeting attendees. Working with the CEO, Head of HR, and Executive Committee as appropriate. Annual Reception - Plan the Annual Reception (with the CEO), including liaison with the Family, the Chairman of the Board, and the Chairman of the Trustees to ensure the event is a success. Keeper of the Brand - With the Marketing and Communications Team, ensure that any correspondence or material presented internally or externally meets the brand guidelines and is formatted correctly, and contribute to the development of the internal intranet. Job Responsibilities The Job Responsibilities detailed below are not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be reasonably expected within the scope and role: CEO Support: Organise the CEO's diary, planning workload, coordinating with other PA's, and amending the diary as required. Understand the business needs and its direction, and plan accordingly. Be prepared to offer ad-hoc support to the CEO outside of normal working hours. Ensure all communication between the CEO's office and the Family, Trustees and Non-Executive Directors is always carried out clearly and efficiently. Managing telephone, voicemail, and email messages for the CEO when unavailable and redirecting as necessary. Act as a filter for all papers and meetings the CEO requires. Including managing the review process for, and amendments to, the papers for all Board and Trustee Meetings. Ensuring that the administration is operating efficiently and effectively (all papers and work presented to the CEO should be on time and complete; the same is true for appointments). General Support: Organise both internal and external meetings, arranging rooms, equipment and catering as required. Coordination, preparation, maintenance and distribution of reports and meeting documents. Provide leadership and guidance to the PA Team, coordinating as required and seeking improvements to how the team works. Including chairing a monthly PA Meeting and providing cover for PAs when they are on annual leave. Organise the end-of-month team brief, including any presentations and refreshments required and provide a summary update to the Family and All Trustees' afterwards. Produce a monthly update for all staff compiling any useful information and highlighting any forthcoming events in the local area. Ensure electronic and hard copy filing is managed in a timely and efficient manner, by corporate and best practice standards. Providing cover throughout the business as required, including support for other teams during busy periods and absences, and reception cover. Liaising with other support teams as required Plan and organise any dinners or events required. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Programme Controls Director
1. Purpose of the Job
Responsible for the direction of all Programme Controls activity across the entire Crossrail Programme (including planning, cost management, risk management, commercial assurance, reporting and management against the Programme Measurement Baseline). The Programme Controls function is responsible for setting the programme management standards and procedures, providing assurance and governance that the standards and procedures are complied with and ensuring appropriate planned, actual and forecast data is provided and summarised in accurate, useful and timely reports.
Also responsible for providing various stakeholders ranging from external Sponsors, Crossrail Board/Executive, through to the Delivery teams at Programme, Group and Project levels timely and accurate information, acting as the “eyes and ears” of the Chief Programme Officer and CFO in achieving the programme’s performance measurement objectives.
Collaborate with other Support functions, particularly Commercial and Finance.
2. Principal Accountabilities
Provide functional leadership and technical direction for all Programme Controls staff, and day-to-day line management of direct reports
Provide strategic advice on cost/schedule integration, cost, risk and reporting issues affecting the Crossrail Programme.
Oversee the provision of accurate, succinct, informative, useful and timely reporting of Programme performance across the enterprise and its delivery partners. This includes periodic Board Reports, Management Information packs and Crossrail’s Semi-Annual Construction Reports, as well as the co-ordination of the data and reports used in the periodic programme governance meetings.
Maintain and evolve the integrated programme management system based around the fundamentals of robust data control.
Develop and implement appropriate transition strategies for the End-Programme transition to TfL.
Interface with customers, contractors and other outside personnel to ensure integration of Programme Controls tools and an easily accessible flow of data that is consistent and, as far as possible, free from duplication.
Produce accurate, succinct, focused, intelligent, rigorous, informative and timely reports and management information prepared in collaboration with leads and directors across Crossrail. Ensure consistency of approach and eliminate duplication as far as possible.
Support the Executive Directors and Project Directors by providing Programme Controls capabilities and services.
Ensure quality of Programme Controls information through use of standardised tools, integrated programme and project control processes and systems. As a minimum these processes (and associated systems) should include:
* Schedule
* Cost/Schedule integration
* Cost management;
* Risk and issue management (including Quantitative Schedule and Cost Risk Analysis)
* Baseline control; and
* Reporting.
* Seek to improve the effectiveness and efficiency of the programme controls processes and systems continuously.
* Where required, develop and implement effective and efficient Programme Controls training and communication activities.
* Demonstrate compliance with all related industry leading practice and standards and ensure Crossrail adopts practices which provide industry-leading value for money in controls.
3. Main Challenges of the Job
To interact effectively with a wide range of stakeholders, including senior internal and external stakeholders (who may have non-technical backgrounds), as well as being able to understand, support and challenge technical Delivery and Operations staff.
To develop and maintain effective relationships, and trust with key stakeholders including the Executives, Programme and Project Delivery Teams and Industry Partners.
To maintain an inquisitive, collaborative, proactive and responsive culture of excellence within the Programme Controls team. This should include the escalation of issues to enable focused and timely intervention by senior management.
To absorb, manage, analyse and interpret significant volumes of data, and articulate key trends and/or issues for management attention.
4. Dimensions & Interfaces (Internal and External)
Responsible for managing around 60 resources Crossrail the Programme.
Direct budgetary responsibilities of around £2.5m per annum are associated with this role.
Dotted line responsibility for cost management, risk management and change control that is functionally in Finance
Key interfaces include:
* Chief Finance Officer
* Chief Programme Officer
* Chief Projects Officer
* Commercial Director
* Head of Reporting
* Head of Construction Planning
* Head of Programme Risk
* Head of Cost
* CRL Executive and Board
* Joint Sponsor Team and Programme Representative
* The Senior Leadership Team
* CRL Finance Function
* Industry Partners
* Industry Forums, Initiatives and Peer Group
5. Person Specification
Bachelor of Science Degree in Engineering, Business, Construction Management, Quantity Surveying or equivalent experience and training.
Substantial relevant experience including programme and project controls experience on major infrastructure programmes.
Expert knowledge of all programme controls functions (including schedule, cost, risk, reporting and change control).
Appropriate knowledge of programme control tools and methodologies such as Primavera P6, critical-path analysis, earned value analysis, and Monte Carlo analysis.
Experience of complex engineering programmes at commissioning and entry into service phases
Commercial awareness re: supply chain engagement and contracting mechanisms
Familiarity with other key computer packages (Word, Excel, PowerPoint and Web applications)
Experience of working in a large team, used to handling competing priorities and challenging deadlines.
Proven people manager and team leader with excellent communications skills, gravitas and experience of reporting at Board level
Jun 23, 2020
Programme Controls Director
1. Purpose of the Job
Responsible for the direction of all Programme Controls activity across the entire Crossrail Programme (including planning, cost management, risk management, commercial assurance, reporting and management against the Programme Measurement Baseline). The Programme Controls function is responsible for setting the programme management standards and procedures, providing assurance and governance that the standards and procedures are complied with and ensuring appropriate planned, actual and forecast data is provided and summarised in accurate, useful and timely reports.
Also responsible for providing various stakeholders ranging from external Sponsors, Crossrail Board/Executive, through to the Delivery teams at Programme, Group and Project levels timely and accurate information, acting as the “eyes and ears” of the Chief Programme Officer and CFO in achieving the programme’s performance measurement objectives.
Collaborate with other Support functions, particularly Commercial and Finance.
2. Principal Accountabilities
Provide functional leadership and technical direction for all Programme Controls staff, and day-to-day line management of direct reports
Provide strategic advice on cost/schedule integration, cost, risk and reporting issues affecting the Crossrail Programme.
Oversee the provision of accurate, succinct, informative, useful and timely reporting of Programme performance across the enterprise and its delivery partners. This includes periodic Board Reports, Management Information packs and Crossrail’s Semi-Annual Construction Reports, as well as the co-ordination of the data and reports used in the periodic programme governance meetings.
Maintain and evolve the integrated programme management system based around the fundamentals of robust data control.
Develop and implement appropriate transition strategies for the End-Programme transition to TfL.
Interface with customers, contractors and other outside personnel to ensure integration of Programme Controls tools and an easily accessible flow of data that is consistent and, as far as possible, free from duplication.
Produce accurate, succinct, focused, intelligent, rigorous, informative and timely reports and management information prepared in collaboration with leads and directors across Crossrail. Ensure consistency of approach and eliminate duplication as far as possible.
Support the Executive Directors and Project Directors by providing Programme Controls capabilities and services.
Ensure quality of Programme Controls information through use of standardised tools, integrated programme and project control processes and systems. As a minimum these processes (and associated systems) should include:
* Schedule
* Cost/Schedule integration
* Cost management;
* Risk and issue management (including Quantitative Schedule and Cost Risk Analysis)
* Baseline control; and
* Reporting.
* Seek to improve the effectiveness and efficiency of the programme controls processes and systems continuously.
* Where required, develop and implement effective and efficient Programme Controls training and communication activities.
* Demonstrate compliance with all related industry leading practice and standards and ensure Crossrail adopts practices which provide industry-leading value for money in controls.
3. Main Challenges of the Job
To interact effectively with a wide range of stakeholders, including senior internal and external stakeholders (who may have non-technical backgrounds), as well as being able to understand, support and challenge technical Delivery and Operations staff.
To develop and maintain effective relationships, and trust with key stakeholders including the Executives, Programme and Project Delivery Teams and Industry Partners.
To maintain an inquisitive, collaborative, proactive and responsive culture of excellence within the Programme Controls team. This should include the escalation of issues to enable focused and timely intervention by senior management.
To absorb, manage, analyse and interpret significant volumes of data, and articulate key trends and/or issues for management attention.
4. Dimensions & Interfaces (Internal and External)
Responsible for managing around 60 resources Crossrail the Programme.
Direct budgetary responsibilities of around £2.5m per annum are associated with this role.
Dotted line responsibility for cost management, risk management and change control that is functionally in Finance
Key interfaces include:
* Chief Finance Officer
* Chief Programme Officer
* Chief Projects Officer
* Commercial Director
* Head of Reporting
* Head of Construction Planning
* Head of Programme Risk
* Head of Cost
* CRL Executive and Board
* Joint Sponsor Team and Programme Representative
* The Senior Leadership Team
* CRL Finance Function
* Industry Partners
* Industry Forums, Initiatives and Peer Group
5. Person Specification
Bachelor of Science Degree in Engineering, Business, Construction Management, Quantity Surveying or equivalent experience and training.
Substantial relevant experience including programme and project controls experience on major infrastructure programmes.
Expert knowledge of all programme controls functions (including schedule, cost, risk, reporting and change control).
Appropriate knowledge of programme control tools and methodologies such as Primavera P6, critical-path analysis, earned value analysis, and Monte Carlo analysis.
Experience of complex engineering programmes at commissioning and entry into service phases
Commercial awareness re: supply chain engagement and contracting mechanisms
Familiarity with other key computer packages (Word, Excel, PowerPoint and Web applications)
Experience of working in a large team, used to handling competing priorities and challenging deadlines.
Proven people manager and team leader with excellent communications skills, gravitas and experience of reporting at Board level
JOB TITLE Programme Controls Director
LOCATION Working from home to start and then Stratford, London
SALARY Attractive, Fixed term contract
Duration 31/12/21
Crossrail will change the way people travel across London – whether they’re meeting a busy work schedule or working out at the gym. But it’s more than a railway. It will support regeneration across the capital and could add up to £42billion to the economy. And, as you build up your expertise working with the latest technology, we’ll help you to enhance your performance too.
We are currently seeking an Programme Controls Director to be responsible for the direction of all Programme Controls activity across the entire Crossrail Programme (including planning, cost management, risk management, commercial assurance, reporting and management against the Programme Measurement Baseline). The Programme Controls function is responsible for setting the programme management standards and procedures, providing assurance and governance that the standards and procedures are complied with and ensuring appropriate planned, actual and forecast data is provided and summarised in accurate, useful and timely reports.
Also responsible for providing various stakeholders ranging from external Sponsors, Crossrail Board/Executive, through to the Delivery teams at Programme, Group and Project levels timely and accurate information, acting as the “eyes and ears” of the Chief Programme Officer and CFO in achieving the programme’s performance measurement objectives.
Collaborate with other Support functions, particularly Commercial and Finance.
Principal Accountabilities
Provide functional leadership and technical direction for all Programme Controls staff, and day-to-day line management of direct reports
Provide strategic advice on cost/schedule integration, cost, risk and reporting issues affecting the Crossrail Programme.
Oversee the provision of accurate, succinct, informative, useful and timely reporting of Programme performance across the enterprise and its delivery partners. This includes periodic Board Reports, Management Information packs and Crossrail’s Semi-Annual Construction Reports, as well as the co-ordination of the data and reports used in the periodic programme governance meetings.
Maintain and evolve the integrated programme management system based around the fundamentals of robust data control.
Develop and implement appropriate transition strategies for the End-Programme transition to TfL.
Interface with customers, contractors and other outside personnel to ensure integration of Programme Controls tools and an easily accessible flow of data that is consistent and, as far as possible, free from duplication.
Produce accurate, succinct, focused, intelligent, rigorous, informative and timely reports and management information prepared in collaboration with leads and directors across Crossrail. Ensure consistency of approach and eliminate duplication as far as possible.
Support the Executive Directors and Project Directors by providing Programme Controls capabilities and services.
Ensure quality of Programme Controls information through use of standardised tools, integrated programme and project control processes and systems. As a minimum these processes (and associated systems) should include:
* Schedule
* Cost/Schedule integration
* Cost management;
* Risk and issue management (including Quantitative Schedule and Cost Risk Analysis)
* Baseline control; and
* Reporting.
Seek to improve the effectiveness and efficiency of the programme controls processes and systems continuously.
Where required, develop and implement effective and efficient Programme Controls training and communication activities.
Demonstrate compliance with all related industry leading practice and standards and ensure Crossrail adopts practices which provide industry-leading value for money in controls.
Take reasonable care of your own and others’ health and safety and of those who may be affected in the day-to-day delivery of this role by taking personal responsibility for working to the Crossrail Target Zero principles.
Co-operate with Crossrail in all matters relating to health and safety, including following safe working procedures at all times.
Act as a role model for Crossrail’s vision and values, behaving in ways that are in alignment with Crossrail’s Ways of Working. Encourage and support others to do so too.
Promote equality and inclusivity in the workplace and adopt appropriate behaviour when interacting with colleagues.
Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put Crossrail’s information or information systems at risk.
Main Challenges of the Job
* To interact effectively with a wide range of stakeholders, including senior internal and external stakeholders (who may have non-technical backgrounds), as well as being able to understand, support and challenge technical Delivery and Operations staff.
* To develop and maintain effective relationships, and trust with key stakeholders including the Executives, Programme and Project Delivery Teams and Industry Partners.
* To maintain an inquisitive, collaborative, proactive and responsive culture of excellence within the Programme Controls team. This should include the escalation of issues to enable focused and timely intervention by senior management.
* To absorb, manage, analyse and interpret significant volumes of data, and articulate key trends and/or issues for management attention.
Dimensions & Interfaces (Internal and External)
* Responsible for managing around 60 resources Crossrail the Programme.
* Direct budgetary responsibilities of around £2.5m per annum are associated with this role.
* Dotted line responsibility for cost management, risk management and change control that is functionally in Finance
Key interfaces include:
Chief Finance Officer
Chief Programme Officer
Chief Projects Officer
Commercial Director
Head of Reporting
Head of Construction Planning
Head of Programme Risk
Head of Cost
CRL Executive and Board
Joint Sponsor Team and Programme Representative
The Senior Leadership Team
CRL Finance Function
Industry Partners
Industry Forums, Initiatives and Peer Group
Person Specification
* Bachelor of Science Degree in Engineering, Business, Construction Management, Quantity Surveying or equivalent experience and training.
* Substantial relevant experience including programme and project controls experience on major infrastructure programmes.
* Expert knowledge of all programme controls functions (including schedule, cost, risk, reporting and change control).
* Appropriate knowledge of programme control tools and methodologies such as Primavera P6, critical-path analysis, earned value analysis, and Monte Carlo analysis.
* Experience of complex engineering programmes at commissioning and entry into service phases
* Commercial awareness re: supply chain engagement and contracting mechanisms
* Familiarity with other key computer packages (Word, Excel, PowerPoint and Web applications)
* Experience of working in a large team, used to handling competing priorities and challenging deadlines.
* Proven people manager and team leader with excellent communications skills, gravitas and experience of reporting at Board level
Jun 23, 2020
JOB TITLE Programme Controls Director
LOCATION Working from home to start and then Stratford, London
SALARY Attractive, Fixed term contract
Duration 31/12/21
Crossrail will change the way people travel across London – whether they’re meeting a busy work schedule or working out at the gym. But it’s more than a railway. It will support regeneration across the capital and could add up to £42billion to the economy. And, as you build up your expertise working with the latest technology, we’ll help you to enhance your performance too.
We are currently seeking an Programme Controls Director to be responsible for the direction of all Programme Controls activity across the entire Crossrail Programme (including planning, cost management, risk management, commercial assurance, reporting and management against the Programme Measurement Baseline). The Programme Controls function is responsible for setting the programme management standards and procedures, providing assurance and governance that the standards and procedures are complied with and ensuring appropriate planned, actual and forecast data is provided and summarised in accurate, useful and timely reports.
Also responsible for providing various stakeholders ranging from external Sponsors, Crossrail Board/Executive, through to the Delivery teams at Programme, Group and Project levels timely and accurate information, acting as the “eyes and ears” of the Chief Programme Officer and CFO in achieving the programme’s performance measurement objectives.
Collaborate with other Support functions, particularly Commercial and Finance.
Principal Accountabilities
Provide functional leadership and technical direction for all Programme Controls staff, and day-to-day line management of direct reports
Provide strategic advice on cost/schedule integration, cost, risk and reporting issues affecting the Crossrail Programme.
Oversee the provision of accurate, succinct, informative, useful and timely reporting of Programme performance across the enterprise and its delivery partners. This includes periodic Board Reports, Management Information packs and Crossrail’s Semi-Annual Construction Reports, as well as the co-ordination of the data and reports used in the periodic programme governance meetings.
Maintain and evolve the integrated programme management system based around the fundamentals of robust data control.
Develop and implement appropriate transition strategies for the End-Programme transition to TfL.
Interface with customers, contractors and other outside personnel to ensure integration of Programme Controls tools and an easily accessible flow of data that is consistent and, as far as possible, free from duplication.
Produce accurate, succinct, focused, intelligent, rigorous, informative and timely reports and management information prepared in collaboration with leads and directors across Crossrail. Ensure consistency of approach and eliminate duplication as far as possible.
Support the Executive Directors and Project Directors by providing Programme Controls capabilities and services.
Ensure quality of Programme Controls information through use of standardised tools, integrated programme and project control processes and systems. As a minimum these processes (and associated systems) should include:
* Schedule
* Cost/Schedule integration
* Cost management;
* Risk and issue management (including Quantitative Schedule and Cost Risk Analysis)
* Baseline control; and
* Reporting.
Seek to improve the effectiveness and efficiency of the programme controls processes and systems continuously.
Where required, develop and implement effective and efficient Programme Controls training and communication activities.
Demonstrate compliance with all related industry leading practice and standards and ensure Crossrail adopts practices which provide industry-leading value for money in controls.
Take reasonable care of your own and others’ health and safety and of those who may be affected in the day-to-day delivery of this role by taking personal responsibility for working to the Crossrail Target Zero principles.
Co-operate with Crossrail in all matters relating to health and safety, including following safe working procedures at all times.
Act as a role model for Crossrail’s vision and values, behaving in ways that are in alignment with Crossrail’s Ways of Working. Encourage and support others to do so too.
Promote equality and inclusivity in the workplace and adopt appropriate behaviour when interacting with colleagues.
Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put Crossrail’s information or information systems at risk.
Main Challenges of the Job
* To interact effectively with a wide range of stakeholders, including senior internal and external stakeholders (who may have non-technical backgrounds), as well as being able to understand, support and challenge technical Delivery and Operations staff.
* To develop and maintain effective relationships, and trust with key stakeholders including the Executives, Programme and Project Delivery Teams and Industry Partners.
* To maintain an inquisitive, collaborative, proactive and responsive culture of excellence within the Programme Controls team. This should include the escalation of issues to enable focused and timely intervention by senior management.
* To absorb, manage, analyse and interpret significant volumes of data, and articulate key trends and/or issues for management attention.
Dimensions & Interfaces (Internal and External)
* Responsible for managing around 60 resources Crossrail the Programme.
* Direct budgetary responsibilities of around £2.5m per annum are associated with this role.
* Dotted line responsibility for cost management, risk management and change control that is functionally in Finance
Key interfaces include:
Chief Finance Officer
Chief Programme Officer
Chief Projects Officer
Commercial Director
Head of Reporting
Head of Construction Planning
Head of Programme Risk
Head of Cost
CRL Executive and Board
Joint Sponsor Team and Programme Representative
The Senior Leadership Team
CRL Finance Function
Industry Partners
Industry Forums, Initiatives and Peer Group
Person Specification
* Bachelor of Science Degree in Engineering, Business, Construction Management, Quantity Surveying or equivalent experience and training.
* Substantial relevant experience including programme and project controls experience on major infrastructure programmes.
* Expert knowledge of all programme controls functions (including schedule, cost, risk, reporting and change control).
* Appropriate knowledge of programme control tools and methodologies such as Primavera P6, critical-path analysis, earned value analysis, and Monte Carlo analysis.
* Experience of complex engineering programmes at commissioning and entry into service phases
* Commercial awareness re: supply chain engagement and contracting mechanisms
* Familiarity with other key computer packages (Word, Excel, PowerPoint and Web applications)
* Experience of working in a large team, used to handling competing priorities and challenging deadlines.
* Proven people manager and team leader with excellent communications skills, gravitas and experience of reporting at Board level
Role Purpose Primary role is to support the Managing Director (MD) and Chief Operating Officer (COO) of our Operational Real Estate (OPRE) team. The individual must understand the responsibilities, needs and priorities of the MD and COO to create the time and space needed for them to focus on the most strategically critical demands of their position. The ideal candidate will have gained experience within Hospitality or Real Estate and be multilingual (English plus at least one of the following; French/Spanish/Italian) This position requires constant interaction with senior stakeholders so the successful candidate must be comfortable liaising with the board members and heads of department across the wider CBRE business. Key Responsibilities Work with the MD and COO to focus on the most important issues and opportunities/initiatives. Manage their time and calendar by exercising discretion and decision-making while sorting and filtering requests for the Executive's time, all the while ensuring strategic priorities are met in a timely manner. Keep the MD and COO on schedule by providing prompts. Responding to routine questions and requests and referring higher level managerial requests to relevant senior team (could be direct reports to MD & COO). Perform special projects as directed, including the review, research, summarisation or analysis of information and preparation of presentations. Working with the MD & COO to manage a portfolio of client/internal relationships including scheduling of meetings and relationship management tactics. Tracking the delivery of the MD & COO's goals and objectives. Work with the COO on meeting planning, preparation and coordination, including logistics, materials, etc. Work with the MD & COO to identify and schedule strategic presentations. Attend key meetings with the MD & COO with the purpose of ensuring follow-up and execution on identified next steps. General Duties Receiving telephone calls and correspondence (including emails) and flagging them as appropriate. Composing non-routine and routine correspondence, including preparing and proofreading letters, memos and other documents using proper grammar, spelling, punctuation. Compiling and organising data for special reports and sending correspondence on behalf of the MD and COO using their "voice". Forward planning and managing diaries for the MD and COO including complex travel arrangements which can change at short notice. Reconciling corporate credit card statements and submitting expenses on behalf of the MD & COO. Assisting with preparation and delivery of client conferences or events Providing general business support to the wider department as required Involvement in departmental projects as required Organising corporate / social events Representing the department on the PAS committee, with active engagement in extra-curricular activities (i.e. charity initiatives, volunteering, diversity networks) Person Specification/Requirements Previous experience in a senior PA position ideally supporting 'C Suite' level Demonstrable experience managing senior stakeholders (including remote line management) Previous experience working in Hospitality or Real Estate industries will be an advantage Exceptional organisation skills Advanced use of Microsoft Office suite. Familiarity with Mac systems would also be an advantage Ability to form strong relationships and influence people Accurate and exceptional attention to detail Ability to prioritise and co-ordinate demands efficiently ensuring all deadlines are met Ability to build trust and maintain confidences and operate with the utmost levels of integrity Pro-active with proven experience of working under own initiative Excellent communication skills, both verbally and in writing Experience in supporting at board level for a global organisation is highly advantageous
Jan 13, 2020
Full time
Role Purpose Primary role is to support the Managing Director (MD) and Chief Operating Officer (COO) of our Operational Real Estate (OPRE) team. The individual must understand the responsibilities, needs and priorities of the MD and COO to create the time and space needed for them to focus on the most strategically critical demands of their position. The ideal candidate will have gained experience within Hospitality or Real Estate and be multilingual (English plus at least one of the following; French/Spanish/Italian) This position requires constant interaction with senior stakeholders so the successful candidate must be comfortable liaising with the board members and heads of department across the wider CBRE business. Key Responsibilities Work with the MD and COO to focus on the most important issues and opportunities/initiatives. Manage their time and calendar by exercising discretion and decision-making while sorting and filtering requests for the Executive's time, all the while ensuring strategic priorities are met in a timely manner. Keep the MD and COO on schedule by providing prompts. Responding to routine questions and requests and referring higher level managerial requests to relevant senior team (could be direct reports to MD & COO). Perform special projects as directed, including the review, research, summarisation or analysis of information and preparation of presentations. Working with the MD & COO to manage a portfolio of client/internal relationships including scheduling of meetings and relationship management tactics. Tracking the delivery of the MD & COO's goals and objectives. Work with the COO on meeting planning, preparation and coordination, including logistics, materials, etc. Work with the MD & COO to identify and schedule strategic presentations. Attend key meetings with the MD & COO with the purpose of ensuring follow-up and execution on identified next steps. General Duties Receiving telephone calls and correspondence (including emails) and flagging them as appropriate. Composing non-routine and routine correspondence, including preparing and proofreading letters, memos and other documents using proper grammar, spelling, punctuation. Compiling and organising data for special reports and sending correspondence on behalf of the MD and COO using their "voice". Forward planning and managing diaries for the MD and COO including complex travel arrangements which can change at short notice. Reconciling corporate credit card statements and submitting expenses on behalf of the MD & COO. Assisting with preparation and delivery of client conferences or events Providing general business support to the wider department as required Involvement in departmental projects as required Organising corporate / social events Representing the department on the PAS committee, with active engagement in extra-curricular activities (i.e. charity initiatives, volunteering, diversity networks) Person Specification/Requirements Previous experience in a senior PA position ideally supporting 'C Suite' level Demonstrable experience managing senior stakeholders (including remote line management) Previous experience working in Hospitality or Real Estate industries will be an advantage Exceptional organisation skills Advanced use of Microsoft Office suite. Familiarity with Mac systems would also be an advantage Ability to form strong relationships and influence people Accurate and exceptional attention to detail Ability to prioritise and co-ordinate demands efficiently ensuring all deadlines are met Ability to build trust and maintain confidences and operate with the utmost levels of integrity Pro-active with proven experience of working under own initiative Excellent communication skills, both verbally and in writing Experience in supporting at board level for a global organisation is highly advantageous