Capital Backlog and operational Coordinator

Main duties and responsibilities  The post holder will manage the delivery of the Trusts Capital Backlog and identify suitable availability to deliver internally or via the appointment of external consultants and contractors.  Produce backlog plan/report for in year and rolling five year forward plan.  To receive, compile and maintain full Risk Adjusted Backlog database in accordance with the NHS Methodology for managing Risk Adjusted Backlog, where applicable lead the completion of Multi-Facet surveys.  To oversee the collation, submission, management and delivery of the Trusts annual operational capital allocation specifically relating to Backlog Maintenance and Minor works programme.  Support the Head of Capital in ensuring robust management procedures are developed, implemented and monitored within the capital function to ensure the delivery of projects is consistent, compliant and to the highest possible standards.  The development of technical specifications for the appointment of competent design teams, consultants and specialist contractors with a specific emphasis on engineering systems and backlog delivery.  If required and directed at the completion of all capital projects compile all project information offering assurance to the Head of Capital on the projects compliance against Statutory and Mandatory Compliance and also Trust procedures, where applicable co-ordinating external assurances (i.e Authorising Engineers, professional advisors etc).  If required and directed, to be the professional estates engineering project lead for the commissioning, witness testing and handover process of capital schemes, acting on behalf of the Head of Capital and Head of Estates the post holder is to establish a formal process to ensure a clear standard of compliance is achieved and suitable and sufficient information handed over to operational teams or external contractors/suppliers at the completion of all schemes.  Where required and instructed the post holder will be required to co-ordinate regular site inspections to provide assurance to the Head of Capital around compliance of installations, but also where applicable/required to undertake the clerk of works function.  Take responsibility for the completion and submission of comprehensive reports for the allocation of capital funds to address backlog maintenance tasks on a priority basis with risks and prioritisation identified. Develop, Implement and manage a minor works request process, 3 to ensure all requests are recorded, costed and delivered within KPI's.  With the support of the Head of Estates and their appointed professional team, ensure the Trusts Risk Adjusted Backlog Maintenance database is kept up to date providing all administrative support and technical assistance in the costing of works items.  Act as the interlink between operational services and capital, the postholder will be required to implement, maintain and continuously improve all administrative and reporting processes in relation to Asbestos Management, Health and Safety, CDM and Water Management across the capital function to ensure all projects are completed to the required standard and information provided at completion handed over in a suitable format and to the required standard of the Compliance Manager and relevant Authorised Person or Authorising Engineer.  Oversee and manage the delivery of the Capital Backlog Allocation and Minor Works Programme  Where instructed