Assistant Accountant

Job Title: Assistant Accountant Location: Newcastle Job Summary: Overseeing the Purchase Ledger function for Highways Contracting. First line support to the Management Accountant. Covering their role when necessary. Main Activities: Management Accounting • Shadow the Management Accountant in all duties to be able to cover when necessary; • Understand month end process to final completion of formal reports; • Understand the budgeting process and support to business managers and contracts managers; • Attend meetings to act on behalf of the Management Accountant. Supervise in the efficient operation of the Highways Contracting Finance department by operating as a team member and contributing specifically in: Purchase Order Creation • Understand how Coupa works and provide guidance and training as necessary to all new users; • Ensure ITESoft is up to date and users are prompted to keep their queues clear; • Input into Coupa system; • Purchase Ledger Spreadsheet update and maintenance. Purchase Ledger • Supervise and assist staff to ensure: o Goods receipts matched with original order; o Goods receipts scanned into system; o Contract and Head Code details input in ITESoft/Coda; o Approve if value and all documents match; o Understand LISA and its impact on Goods Receipting to come. Month End • Create accruals for Purchase Orders; • Create accruals for Purchase Ledger; • Post accruals into Coda; • Prepare Inter Company valuations for posting; • Prepare Vehicle Rental Accruals; • Fuel allocation. Other Responsibilities • General Administration; • Reception cover when necessary; • Ad-Hoc tasks as and when required • To carry out other appropriate duties as assigned by your line manager; PERSON SPECIFICATION Qualifications: Part Qualified Accountant / AAT Qualified / Qualified by experience Skills and Experience: Essential • Microsoft Excel to an Advance Standard (Lookups, Macros etc) • Microsoft Word to an intermediate Level • High Customer Service standards for Internal and External customers • Part qualified accountant or AAT qualified or qualified by experience in a Finance Department • A willingness to support all members of the Finance and Operations Teams and assist when necessary Desirable • Coda Accounting Application (Training will be given) • Dejawin Payroll application (Training will be given) • Microsoft PowerPoint to a beginner Level • Coupa purchasing software (like amazon) • Cost capture applications