Guildmore Limited

We are looking for a motivated and organised individual to join our team as a Systems, Compliance and Business Support Assistant. This is a fantastic opportunity for someone who is eager to build their skills in business administration, systems management, and compliance. You ll work closely with both the Operations and Systems teams to support the smooth running of business processes and ensure our systems and records are kept up to date. No two days are the same you might be preparing reports, updating project information, contacting residents to arrange appointments, or assisting with general administrative tasks. Full training will be provided, so this role would suit someone who is enthusiastic, eager to learn, and enjoys working as part of a busy and supportive team. Main Responsibilities1. Systems Support (EasyBOP & Business Management Systems) Set up and update users and projects within our business systems. Check data entered into systems to ensure accuracy and completeness. Support team members by responding to simple system queries or directing them to the right person. Prepare and update reports using system data (training provided). 2. Business Support Call residents to arrange appointments for operational teams. Accurately record appointment details and notes in our system. Prepare and send letters, newsletters, and information packs to residents. Assist with ordering workwear, PPE, and ID badges, and maintain up-to-date records. 3. Compliance Support Support the compliance team in maintaining organised and up-to-date digital records. Carry out simple checks on documents and certificates to ensure all required information is uploaded. Skills and Qualities We re Looking For Good IT skills confident using Microsoft Word, Excel, and Outlook. Attention to detail careful and thorough when entering or checking information. Good communication friendly and professional when speaking with residents or colleagues. Organised able to manage time effectively and stay on top of tasks. Team player collaborative, helpful, and goal-oriented. Eager to learn open to training, feedback, and personal development. What We Offer Full training and ongoing support. Opportunities to learn about systems management, compliance, and business operations. A friendly and supportive working environment. Clear career progression opportunities within the team.

Guildmore is seeking a detail-oriented and commercially aware Assistant Quantity Surveyor to support and manage the commercial and financial aspects of our Planned Works projects. This is a great opportunity for someone looking to grow their QS career in a structured, supportive environment while working on meaningful projects that improve social housing across London and the South East. You will assist in the delivery of projects in line with financial targets, ensuring robust monthly cost reporting, accurate valuations, and effective subcontractor management. This role will provide exposure to all stages of the commercial process, from budgeting to final account agreement. Key ResponsibilitiesBudgeting & Financial Reporting Provide detailed breakdowns of tender allowances and assist in setting preliminary, plant, material, and labour budgets. Maintain accurate cost-to-complete reports and update monthly against the tender and current performance. Support preparation of monthly CVRs and variance analysis. Assist in maintaining project cashflow forecasts and contribute to monthly internal reporting. Procurement & Supply Chain Management Assist in the production of procurement schedules aligned with project programmes. Help prepare supply chain tender documentation and evaluate subcontractor quotes. Support subcontractor procurement and preparation of order documentation. Monitor hire vs. purchase decisions for plant/equipment and track weekly on-hire reports. Contract & Compliance Management Follow internal contract setup procedures and support compliance with company policies. Assist in providing feedback to estimating teams on out-turn costs and pricing effectiveness. Conduct site visits to understand project specifics and pricing implications. Subcontractor & Site Management Support site checks to measure and value subcontractor works. Help issue payment certificates and manage certification prior to payments. Collaborate with the team to address subcontractor queries and support dispute avoidance. Valuation & Client Interface Prepare and submit interim valuations, including variations and additional works. Maintain supporting documentation such as site records, sketches, and certification. Ensure all valuations are issued in line with contract timelines and submitted for invoicing. Monitor and help recover outstanding client payments and aged debt. Variation & Final Account Management Assist in the preparation and submission of variation claims with full substantiation. Help track client approvals and ensure timely agreement of final accounts. Maintain accurate and auditable final account records and manage document control via SharePoint. Commercial Performance & Risk Management Support identification of key risks and opportunities and contribute to monthly commercial reviews. Assist in the preparation of mitigation plans for commercial risks. Help ensure timely submissions of valuations, forecasts, and cost plans. Contribute to accurate CVR reporting, highlighting project revenue and cost accruals. Person SpecificationKnowledge & Experience Degree or diploma (BSc, HND/HNC) in Quantity Surveying or Commercial Management. Good understanding of pricing models (NHF SOR codes, schedule of rates, BOQ). Previous experience in social housing, planned maintenance, or refurbishment sectors. Understanding of standard forms of contract, including JCT (essential), NEC, and TPC. Proficient in MS Office (Word, Excel, PowerPoint); familiarity with COINS or C-Link is advantageous. Skills & Attributes Strong commercial awareness and analytical mindset. Excellent communication and interpersonal skills. Highly organised, detail-oriented, and proactive in approach. Professional and adaptable, with a strong sense of integrity and responsibility. Can Do attitude with a collaborative, solution-focused approach. What We Offer Competitive salary and benefits package. Structured support and mentorship from senior QSs and Commercial Managers. Career development opportunities within a growing and respected family-owned business. Inclusive, collaborative working culture focused on long-term success and community impact.

Guildmore is currently seeking an experienced Estimator to join our Planned Works team. This is a key role in supporting the delivery of high-quality refurbishment and planned maintenance projects. You ll be responsible for preparing accurate cost estimates and supporting the business in securing profitable work. Key Responsibilities Review and analyse scopes of work, drawings, specifications, and ITT documentation to fully understand project requirements. Prepare take-offs and produce bills of quantities where required. Develop detailed tender work packages and manage relationships with the pre-construction supply chain. Identify and assess project risks, ensuring these are reflected in tender submissions. Analyse supplier and subcontractor returns; price works from first principles when needed. Attend site visits, project meetings, and client presentations as required. Contribute to weekly Pipeline and Estimating Review meetings. Offer insights and raise queries during Tender Launch meetings. Present pricing and methodology during Tender Adjudication meetings. Ensure clear and consistent communication with internal teams throughout the pre-construction phase. Support post-tender reviews to evaluate outcomes and capture lessons learned. Qualifications & Experience Degree in Construction Management, Quantity Surveying, or a related discipline (preferred). Proven experience as a Construction Estimator or Quantity Surveyor, ideally in planned works or refurbishment. Solid understanding of pricing mechanisms including NatFed SORs, Bespoke SORs, Lump Sum pricing, Basket Rates, and Archetype Rates. Hands-on experience working on occupied refurbishment projects. Excellent analytical, numerical, and problem-solving abilities. Ability to work effectively under pressure and meet tight deadlines. Proficient in Microsoft Office; experience with job management or estimating software is highly desirable. What We Offer Competitive salary and benefits package. Supportive, family-owned company culture. Opportunities for growth and professional development. Founded in 1988, Guildmore is a family-owned business dedicated to fostering a supportive workplace where growth and well-being take centre stage. With four specialised units Construction, Facades & Cladding, Planned Works, and Land Development we deliver bespoke solutions for clients and communities. As an Equal Opportunities Employer, we are committed to inclusivity and ensuring that everyone can thrive. Join our team and be part of something exceptional at Guildmore!

Guildmore is seeking an experienced and commercially driven Quantity Surveyor to join our Planned Works Unit. You will be responsible for overseeing all commercial and financial aspects of assigned projects ensuring accurate reporting, effective procurement, and robust cost control throughout the project lifecycle. This is an excellent opportunity to contribute to meaningful projects that improve the quality of social housing across London and the South East. You will manage monthly valuations, procurement, subcontractor accounts, commercial risk and opportunity, and ensure projects are delivered in line with financial targets. There is also potential to supervise junior QS resources and contribute to commercial strategy. Key ResponsibilitiesBudgeting & Financial Reporting Set and manage budgets for preliminaries, plant, labour, and materials. Maintain accurate monthly cost-to-complete forecasts aligned with project delivery. Develop and update cashflow forecasts. Report monthly CVR (Cost Value Reconciliation) with variance analysis and financial commentary. Provide regular updates on project budget performance to the Managing QS. Procurement & Supply Chain Management Develop procurement schedules in line with project programmes. Prepare and issue tender documentation for subcontractor and supply chain procurement. Lead subcontractor analysis and prepare recommendation reports. Secure best value by negotiating subcontractor terms and managing plant procurement strategies. Monitor on-hire plant and equipment usage, seeking cost efficiencies. Contract & Compliance Management Ensure compliance with contract setup procedures and company authorisation processes. Conduct site visits to assess tender assumptions and validate project conditions. Provide commercial feedback to estimating teams based on out-turn performance. Complete contract close-out tasks including demobilisation and finalisation of accounts. Subcontractor & Site Management Conduct site measurements and agree valuations with subcontractors. Issue payment certificates and manage pay-less notices as required. Ensure proper certification and documentation is in place prior to payments. Mitigate disputes by proactively managing subcontractor relationships and contractual obligations. Valuation & Client Interface Prepare and submit accurate valuations, including measured works and variations. Agree interim valuations with client representatives. Submit supporting documentation including photographs, site records, and certification. Monitor outstanding payments and assist in recovering aged debt, including retention releases. Upload all valuation documentation to the company s commercial system (e.g., SharePoint, Dropbox). Variation & Final Account Management Price and submit variations in accordance with contract mechanisms. Ensure all variations are well substantiated and documented. Support the site team in identifying and recording variations in real time. Prepare and agree final accounts, ensuring full compliance with contractual timescales. Work collaboratively with finance to recover outstanding debts and close out accounts. Commercial Performance & Risk Management Identify commercial risks and opportunities across projects and maintain a live risk register. Monitor project KPIs and advise on mitigation strategies where adverse trends are identified. Ensure critical deadlines are met for CVRs, subcontract ordering, payment processing, and forecasting. Maintain strong cost control to protect or enhance project margins. Liaise closely with project and site managers to support delivery efficiency and value. Person SpecificationKnowledge & Experience Degree (BSc) or Diploma (HND/HNC) in Quantity Surveying or equivalent. Experience working within the social housing and/or planned maintenance sectors. Knowledge of pricing models including NHF SOR, schedule of rates, BOQ, basket rates. Strong understanding of JCT (essential), NEC, TPC, PPC contracts. Familiarity with commercial software (e.g. COINS, C-Link) and Microsoft Office suite. Skills & Attributes Strong commercial awareness with the ability to interpret financial data. Excellent verbal and written communication skills. Organised and methodical with high attention to detail. Adaptable and proactive, with a solution-oriented mindset. High level of integrity, professionalism, and discretion. Confident in leading discussions with clients, subcontractors, and internal stakeholders. Ability to manage multiple tasks and meet strict deadlines. What We Offer Competitive salary and benefits package. Supportive, family-owned company culture that values collaboration and personal growth. Career progression opportunities across a multi-disciplinary business. Involvement in impactful social housing projects across London and the South East.

Guildmore Planned Works team is seeking a proactive and experienced Site Manager to join us on a permanent basis. Reporting to the Contracts Manager, you will be responsible for the onsite supervision of supply chain partners, ensuring the timely delivery of contracted work orders to high-quality standards. You ll ensure that all works are delivered in compliance with contract specifications, health and safety regulations, and customer satisfaction requirements. Ideally, you will have experience in fire safety disciplines including fire stopping, fire door remediation, and related compliance works making this an excellent opportunity for someone with a background in planned maintenance and safety-critical environments. Key ResponsibilitiesPlanning & Delivery Review all work orders and specifications before authorising commencement, identifying and reporting any discrepancies to the Operations Manager. Continuously review and update the contract works programme, focusing on critical path issues to avoid delays. Prepare, manage, and monitor RAMS (Risk Assessments and Method Statements) and toolbox talks, ensuring strict adherence to Health & Safety regulations. Record and log instructions, variations, and additional works as directed by the client, providing early warnings on potential delays or disruptions. Collaborate closely with the Resident Liaison Officer (RLO) and administrators, providing timely updates on planned activities to facilitate clear communication with residents. Produce detailed property condition reports and photographic records prior to the start of any works. Plan, program, and coordinate the activities of operatives and the supply chain to ensure efficient and timely progress with minimal disruption to residents. Compliance & Quality Ensure all operatives and subcontractors are properly inducted and adhere to site safety protocols, including the use of PPE. Conduct regular site inspections to monitor progress, ensuring alignment with project specifications and schedules. Liaise with the project Quantity Surveyor to stay informed of commercial requirements and potential risks. Plan and review work carried out by operatives and subcontractors, addressing any issues promptly. Prepare snagging lists and confirm satisfactory visual inspections of works at the earliest opportunity. Adhere to the Guildmore Quality, Environmental, and Management System (QEMS), ensuring timely and accurate site reports. Uphold strict confidentiality and compliance with all company policies and procedures. Leadership & Representation Act as a representative of Guildmore, promoting equality, diversity, and inclusion in all activities. Champion our Safety-First culture and support sustainability and environmental improvement initiatives. Candidate RequirementsEssential Experience working in social housing. Solid understanding of planned works, including internal and external refurbishments. Strong Health & Safety awareness and site management skills. Commercial awareness and ability to manage operational costs and risks. Client management and effective communication experience. Experience in managing supply chains and subcontractors. Desirable Experience in fire safety works, including: Fire stopping Fire door inspections and remediation Compliance with post-Grenfell fire safety regulations Awareness of ISO 9001 & 14001 standards and commitment to quality and environmental compliance. What We Offer Competitive salary and benefits package. A supportive, family-owned company culture that values collaboration, respect, and long-term relationships. Career development and training opportunities in a growing, mission-driven business.

We are currently seeking a proactive and forward-thinking Design Manager to join our Construction Unit based in Bromley, Kent. Reporting to the Head of Technical, the Design Manager will play a pivotal role in planning, reviewing, co-ordinating and managing all design activities to ensure successful project delivery from tender through to handover. You ll be responsible for technical compliance across multiple projects typically residential developments of units and for driving efficiency, buildability and value through the design process. This role also requires leadership in closing out legacy and recovery schemes, making it ideal for an experienced professional who takes ownership and delivers results in technically challenging environments. This is an excellent opportunity for an experienced Design Manager with a contractor background particularly in RC frame and housing projects to join a growing, collaborative, and quality-driven team. Key ResponsibilitiesLeadership & Management Lead and mentor the Assistant Design Co-ordinator, ensuring performance in line with internal processes and KPIs. Take ownership of the design process across assigned projects, providing clear direction and proactive leadership. Design Coordination & Compliance Plan, review, and manage all design outputs from consultants, subcontractors and internal teams to meet project objectives. Ensure full technical compliance with Building Regulations, NHBC standards, planning conditions and statutory approvals. Manage design approvals, respond to site queries, and oversee RFIs and TQs. Pre-Construction & Delivery Lead the preparation of project specifications, design programmes, and Contractor s Proposals at the outset of each project. Oversee the production and coordination of design information in line with the master construction programme. Work closely with Commercial and Operations teams to deliver cost-effective, buildable solutions. Legacy Scheme Management Take a leading role in closing out legacy and recovery schemes, resolving outstanding site queries, O&M documentation, fire safety and compliance issues. Ensure timely handover by assembling all statutory approvals and project documentation (BCO, NHBC, Planning, etc.). Consultant & Client Liaison Appoint and manage multi-disciplinary design consultants in accordance with a robust responsibility matrix. Validate consultant deliverables and fee claims, ensuring alignment with scope. Prepare and present monthly client design reports, managing the sign-off process for specifications and samples. Value, Risk & Quality Drive value engineering throughout the design process, achieving efficient, compliant and cost-effective design solutions. Identify and manage design and compliance risks through a maintained technical risk register. Ensure high standards of design quality, safety and buildability at every stage. Health & Safety / CDM Liaise with the Principal Designer to ensure compliance with CDM Regulations and contribute to the preparation of the Health and Safety File. Person SpecificationKnowledge & Experience Minimum 7 years post-qualification experience, including at least 3 years with a residential contractor. Proven experience leading the full design cycle on at least three residential apartment schemes (4 10 storeys, units). Strong background in RC frame construction and façade systems. Experience managing legacy or recovery schemes, with an ability to resolve complex technical and compliance issues. Excellent understanding of Building Regulations, NHBC standards, and design management best practice. Experience with buildings over 18m in height and post-Grenfell fire safety considerations is advantageous. Skills & Qualities Proactive and self-motivated, with a forward-thinking approach. Excellent problem-solving and decision-making abilities. Strong organisational and planning skills, with meticulous attention to detail. Clear and confident communicator, able to liaise effectively with clients, consultants, and statutory authorities. Collaborative team player with a positive, solution-focused attitude. Committed to continuous improvement and professional integrity. What We Offer Competitive salary and benefits package. Opportunity to lead a variety of housing and RC frame projects. Supportive, family-owned company culture that values collaboration and growth. Career progression opportunities within a forward-thinking construction business. Founded in 1988, Guildmore is a family-owned business dedicated to fostering a supportive workplace where growth and well-being take centre stage. With four specialised units Construction, Facades & Cladding, Planned Works, and Land Development we deliver bespoke solutions for clients and communities. As an Equal Opportunities Employer, we are committed to inclusivity and ensuring that everyone can thrive.

We are currently seeking a motivated and organised HR & Training Administrator to join our HR team. The HR & Training Administrator will play a key role in supporting the HR function by delivering high-quality administrative support across all aspects of HR operations and training coordination. You ll be instrumental in maintaining employee records, ensuring training compliance, and supporting a variety of HR initiatives, while gaining valuable, hands-on experience. This is an excellent entry-level opportunity for a motivated and organised individual who is looking to build a career in HR and learning & development. Key Responsibilities HR Administration Employee Records: Maintain accurate and up-to-date employee records, both hardcopy and electronic, supporting the move toward a paperless HR system. HR Inbox Management: Manage the HR inbox, responding to routine enquiries and redirecting as appropriate in a professional and timely manner. Onboarding: Support the onboarding process for new starters, including documentation, welcome packs, and induction coordination. Employee Engagement: Arrange cards/gifts for staff occasions (birthdays, milestones, leavers) to contribute to employee engagement initiatives. HR Documentation: Assist in preparing HR documents, reports, and correspondence as required. HR Projects: Provide administrative support for HR projects (e.g., wellbeing programmes, diversity initiatives, HR system rollouts). Staff Events: Assist in planning and organising staff events, including logistical coordination. Day-to-Day Support: Support the HR team with day-to-day administrative tasks and ad-hoc projects. Confidentiality: Maintain confidentiality and professionalism in handling employee information. Training Coordination Training Schedule: Schedule and coordinate mandatory and role-specific training (e.g., CSCS, SMSTS, First Aid, Asbestos Awareness, Working at Height). External Providers: Liaise with external training providers for bookings, renewals, and site-based sessions. Training Matrix: Maintain a live training matrix to ensure all certifications are current and compliant. Expiry Monitoring: Monitor training expiry dates and send reminders to staff and line managers. Compliance: Ensure compliance with industry training standards and internal requirements. Person Specification Knowledge & Experience Experience: Previous experience in an administrative role (preferably within HR or a similar field). Skills: Strong organisational and time management skills. Communication: Excellent communication and customer service abilities. Technical Proficiency: Proficiency in Microsoft Office (Word, Excel, Outlook). Professionalism: Discretion and professionalism when handling sensitive information. Attention to Detail: Strong attention to detail and problem-solving skills. Multitasking: Ability to multitask and work in a fast-paced environment. Qualities & Behaviours Confidentiality: High level of confidentiality, reliability, and integrity. Organisational Skills: Strong organisational skills with excellent attention to detail. Collaboration: Comfortable working with senior staff and external stakeholders. Communication: Clear verbal and written communication skills. Approachability: Friendly and approachable, with a passion for supporting others. Initiative: Willingness to take initiative and ownership of responsibilities. Flexibility: Flexible and proactive approach to work. Prioritisation: Ability to prioritise and manage workload independently. What We Offer Competitive Salary and benefits package. Supportive, family-owned company culture. Opportunities for growth and professional development. Founded in 1988, Guildmore is a family-owned business dedicated to fostering a supportive workplace where growth and well-being take centre stage. With four specialised units Construction, Facades & Cladding, Planned Works, and Land Development we deliver bespoke solutions for clients and communities. As an Equal Opportunities Employer, we are committed to inclusivity and ensuring that everyone can thrive.

Guildmore is currently seeking an experienced Estimator to join our Planned Works team. This is a key role in supporting the delivery of high-quality refurbishment and planned maintenance projects. You ll be responsible for preparing accurate cost estimates and supporting the business in securing profitable work. Key Responsibilities Review and analyse scopes of work, drawings, specifications, and ITT documentation to fully understand project requirements. Prepare take-offs and produce bills of quantities where required. Develop detailed tender work packages and manage relationships with the pre-construction supply chain. Identify and assess project risks, ensuring these are reflected in tender submissions. Analyse supplier and subcontractor returns; price works from first principles when needed. Attend site visits, project meetings, and client presentations as required. Contribute to weekly Pipeline and Estimating Review meetings. Offer insights and raise queries during Tender Launch meetings. Present pricing and methodology during Tender Adjudication meetings. Ensure clear and consistent communication with internal teams throughout the pre-construction phase. Support post-tender reviews to evaluate outcomes and capture lessons learned. Qualifications & Experience Degree in Construction Management, Quantity Surveying, or a related discipline (preferred). Proven experience as a Construction Estimator or Quantity Surveyor, ideally in planned works or refurbishment. Solid understanding of pricing mechanisms including NatFed SORs, Bespoke SORs, Lump Sum pricing, Basket Rates, and Archetype Rates. Hands-on experience working on occupied refurbishment projects. Excellent analytical, numerical, and problem-solving abilities. Ability to work effectively under pressure and meet tight deadlines. Proficient in Microsoft Office; experience with job management or estimating software is highly desirable. What We Offer Competitive salary and benefits package. Supportive, family-owned company culture. Opportunities for growth and professional development. Founded in 1988, Guildmore is a family-owned business dedicated to fostering a supportive workplace where growth and well-being take centre stage. With four specialised units Construction, Facades & Cladding, Planned Works, and Land Development we deliver bespoke solutions for clients and communities. As an Equal Opportunities Employer, we are committed to inclusivity and ensuring that everyone can thrive. Join our team and be part of something exceptional at Guildmore!