Pentagon Technical Services

Job Title: Regional Compliance Coordinator Location: Remote/Hybrid Salary: £45,000 £50,000 Reports To : Technical Operations Director About Pentagon Technical Services Pentagon Technical Services is a dynamic SME specializing in project management, operating across our European operation including offices in Germany, Switzerland, Norway, The Netherlands, Belgium, Finland, Sweden, Portugal, Italy, Sweden, and beyond. We are committed to upholding the highest standards of compliance in our business operations, particularly regarding employee visas and global regulatory requirements. Role Overview The Regional Compliance Coordinator (EMEA) serves as the principal authority for compliance matters across the EMEA region. The role encompasses responsibility for overseeing daily compliance operations, including the initiation and handling of visa documentation and ensuring regulatory adherence in all regional offices. This position involves close collaboration with central HR and external legal counsel when required, but the ultimate accountability remains with the coordinator. The role also provides vital support for project mobilisation in various jurisdictions, guaranteeing that compliance standards are consistently maintained within dynamic operational environments. Key Responsibilities End-to-End Immigration Ownership: Take full ownership of the visa and immigration lifecycle for employees across EMEA, including the preparation, submission, and tracking of all required paperwork. Multi-Jurisdictional Compliance: Navigate and implement immigration law requirements across multiple countries, ensuring all international moves align with local statutes and company policy. Social Security & A1 Coordination: Manage the application and maintenance of A1 certificates and social security coverage for cross-border workers to ensure continuous compliance and mitigate dual-liability risks. EMEA Office Standards: Ensure all regional office setups and physical/Virtual entities adhere strictly to local labour laws, health and safety regulations, and data protection (GDPR) requirements. Labour Law Advisory: Act as the subject matter expert on local employment regulations, providing guidance on working hours, leave entitlements, and termination protocols. Audit Leadership: Lead periodic compliance audits and maintain exhaustive documentation to ensure the company is "audit-ready" at all times. PE Risk Mitigation: Monitor business activities across jurisdictions to identify and mitigate Permanent Establishment (PE) risks and corporate tax exposure. Employment Frameworks: Advise on and manage the complexities of Contractor vs. Employee structures, ensuring correct classification to avoid "disguised employment" penalties and tax liabilities. Strategic Structuring: Collaborate with finance and legal teams to determine the most compliant and cost-effective employment vehicles for new and existing markets. Workforce Readiness: Support rapid project mobilisation by ensuring workforce compliance is established from the outset, enabling the business to deploy talent quickly in new jurisdictions. Agile Problem Solving: Navigate compliance hurdles in a fast-paced environment, making high-impact decisions on day-to-day actions and escalations to keep projects on track. Mobilisation Planning: Design and execute compliance checklists for new market entries and temporary project sites. Internal Advisory: Serve as the primary point of contact and advisor for line managers and department heads regarding all regional compliance matters. Cross-Functional Collaboration: Partner closely with the Central HR team to align regional actions with global strategy and coordinate internal processes. External Counsel Management: Liaise with and manage relationships with external legal counsel and Tax specialists for complex, high-risk, or niche jurisdictional advice. EMEA Legal Frameworks: Comprehensive, multi-country knowledge of immigration laws and labour regulations across the EMEA region. International Mobility Compliance: Demonstrated experience managing A1 certificates, social security coordination, and the nuances of cross-border workforce compliance. Tax & Structural Risk Management: Strong understanding of corporate tax exposure risks, specifically Permanent Establishment (PE), and the ability to distinguish between Contractor vs. Employee structures to mitigate "disguised employment" risks. Research & Analytical Depth: Proven ability to investigate complex legal requirements across new jurisdictions and assess their direct impact on company operations. Project Mobilisation: A proven track record of supporting rapid workforce deployment and project start-ups in various international markets. Strategic Advisory: Capable of acting as a lead advisor to the business, directing management on necessary compliance measures while controlling outcomes. Agile Problem Solving: The ability to handle high-volume, complex compliance requirements within a fast-paced, fluid operational environment. Autonomous Ownership: Experience in independently managing end-to-end compliance processes with a high degree of accountability and minimal supervision.

Role: Purchase Ledger Clerk Employment Type: 6 months Temporary Contract Fully office based in Beaconsfield, Bucks Hours 8am to 5pm (can be flexible) Start ASAP Salary competitive We are an international construction specialist company focusing on mission-critical buildings. For over 15 years, we have built a solid reputation for specialising in high-specification projects including; data centres, commercial, residential and retail. As construction specialists with extensive local and international experience we have the professionalism and expertise to provide quality technical services, support, and management. About the role The Purchase Ledger supports the smooth running of the business by ensuring supplier & contractor invoices are processed accurately and payments are made on time. As project activity increases, the role helps maintain clear records of project-related costs and supports good relationships with subcontractors and suppliers. By providing visibility over expenditure and helping manage cash flow, the Purchase Ledger contributes to maintaining strong financial control as the business grows. Role Requirements Processing purchase invoices in approval system ensuring correct VAT treatment Raising multi currency payments to suppliers/contractors on our weekly runs Reconciling bank statements to ensure discrepancies are investigated and resolved Processing of staff expenses & company credit cards Monitoring and dealing with accounts inbox (shared) Participating in other administrative tasks that fall within the responsibility of the finance department Previous experience Good working knowledge of all accounting routines Studying or qualified AAT/ACCA/CIMA Multicurrency experience is desirable but not essential Excellent organisational skills and attention to detail Knowledge of Xero

Job Title: Commissioning Manager (Mechanical) Location: Slough (On-site) Engagement Type: Contractor All in Day Rate Start Date: 7th May until the end of August Overview We are seeking a Commissioning Manager (Mechanical) to support the delivery of commissioning activities on-site in Slough. This role will follow a phased engagement model, increasing in time commitment as the project progresses. Working Pattern Phase 1: 1 day per week (first 6 weeks) Phase 2: 2 days per week (following 6 weeks) Phase 3: 3 days per week (the last 6 weeks) Potential continuation into additional phases of the same works, subject to project requirements. Key Responsibilities Develop and manage the Commissioning Plan for mechanical systems Undertake design reviews to ensure commissioning readiness and compliance Chair and lead weekly commissioning meetings Produce weekly reports on mechanical commissioning activities and progress Act as a GC-facing representative, ensuring clear communication and coordination Liaise effectively with General Contractor, Commissioning Authority and Client stakeholders Support planning and execution of commissioning activities across all project stages Key Skills & Experience Proven experience in mechanical commissioning within construction or data centre / infrastructure environments Strong understanding of commissioning processes, documentation, and sequencing Experience leading Cx meetings and reporting Ability to review and interpret mechanical design documentation Strong stakeholder management and communication skills Experience working in GC-facing roles is highly desirable