Universal Business Team

Finance Assistant Bristol Benefits: 35,000 - 40,000+ depending on experience + profit share bonus scheme and more Full-time - 37.5 hour week (8am to 4pm with flex) Overview We are currently recruiting on behalf of a growing and forward-thinking construction business operating within a dynamic, project-led environment. The organisation specialises in commercial fit-out and high-specification laboratory projects, delivering complex and detail-driven schemes for a broad range of clients across the UK. Known for its commitment to quality, precision and technical expertise, the business works closely with clients to deliver functional, innovative and fully compliant spaces across both commercial and specialist sectors. This is an excellent opportunity to join a business offering a competitive salary, profit share bonus scheme, 25 days holiday plus bank holidays, and genuine opportunities for career progression. The successful candidate will be joining a supportive environment where development is encouraged and contributions are genuinely valued. The company culture is built on Integrity, Respect, Trust, Honesty, Responsibility and Consistency, creating a professional and collaborative working environment. The Role This is a key position within the finance function, supporting the Head of Finance and working closely with operational teams across the business. The Finance Assistant will play an important role in ensuring financial accuracy, maintaining robust processes, and supporting the smooth running of subcontractor and supplier payments. Key Responsibilities Processing a high volume of supplier and subcontractor invoices accurately and efficiently Managing and reconciling supplier accounts, resolving discrepancies in a timely manner Administering subcontractor payments, including valuations, retentions and payment certifications Liaising with Project Managers and Quantity Surveyors to verify and resolve financial queries Supporting CIS processes and ensuring compliance with subcontractor requirements Managing Domestic Reverse Charge VAT transactions Assisting with VAT returns and monthly CIS submissions Processing timesheets and company credit card transactions Maintaining supplier and subcontractor records, including insurance and compliance documentation Setting up new suppliers and subcontractors, including credit checks and due diligence to ensure continuity of supply Handling supplier queries professionally and efficiently Identifying opportunities to improve financial processes and controls Requirements The ideal candidate will be an experienced finance professional with a background in the construction sector. They will demonstrate a strong understanding of industry-specific requirements and a proactive, detail-focused approach. Key requirements include: Previous experience within a construction or project-based business Strong working knowledge of CIS and Domestic Reverse Charge VAT Experience managing subcontractor payments and supplier relationships Experience carrying out credit checks on new customers and suppliers High levels of accuracy and attention to detail Ability to manage multiple priorities in a fast-paced environment Strong communication skills and the ability to work cross-functionally Proactive, organised and solutions-focused mindset AAT Level 3 (or working towards) Benefits Competitive salary of 35,000 - 40,000+ depending on experience Profit share bonus scheme 25 days holiday plus bank holidays Career progression opportunities within a growing organisation Exposure to a wide range of financial processes within a project-led environment Application This is an excellent opportunity for a motivated Finance Assistant looking to develop their career within a fast-paced and evolving construction business. Interested candidates are encouraged to apply for further details. IND25

Executive Assistant Location: Derby Salary: Circa 50,000 per annum + bonus + benefits The Opportunity We are recruiting on behalf of a growing and highly innovative SME for an experienced and capable Executive Assistant to support a Technical Director in a pivotal role. Our client is a forward-thinking and fast-growing organisation, recognised for delivering innovative solutions within its sector. The business places strong emphasis on operational excellence, continuous improvement, and building a collaborative, high-performing team. This is a hands-on position requiring close collaboration with a senior leader in a fast-paced and demanding environment. The successful candidate will play a key role in ensuring the smooth running of daily operations, supporting strategic priorities, and driving actions across the business. This opportunity would suit a professional, articulate individual who is proactive, highly organised, and confident working at pace while managing multiple priorities. As Executive Assistant you will need to have the ability to work autonomously and take responsibility to ensure actions are followed up and completed. The Role The Executive Assistant will act as a trusted partner to the Managing Director, providing high-level administrative and organisational support, while also contributing to wider business activities. Key responsibilities will include: Managing a complex and dynamic diary, ensuring effective prioritisation of time and commitments Overseeing inbox management, correspondence, and follow-up actions Acting as a central point of contact between the Director and internal and external stakeholders Coordinating and supporting projects from initial brief through to delivery Driving actions forward and ensuring tasks are completed, holding colleagues to account in a professional and respectful manner Organising meetings, preparing agendas/reports, and tracking outcomes and actions Arranging travel, accommodation, and business events as required Supporting with light HR administrative duties Handling confidential information with the highest level of discretion Requirements The successful candidate will be a highly organised and proactive individual, comfortable operating within a busy SME environment. Key requirements: A minimum of 3 years' experience in a Personal Assistant or Executive Assistant role supporting senior leadership preferably within and SME environment Excellent organisational and time management skills, with strong attention to detail Strong written and verbal communication skills High levels of emotional intelligence, with the ability to influence and manage relationships effectively A confident and professional approach, with the ability to challenge constructively where appropriate Proactive and solutions-focused, with the ability to anticipate needs and take initiative High level of integrity and discretion Benefits Salary circa 50,000 per annum Performance-related bonus and profit share 24 days annual leave plus bank holidays, increasing with service Electric vehicle salary sacrifice scheme Ongoing training and development opportunities Summary This is an excellent opportunity for an experienced EA seeking a role that offers real variety, responsibility, and the chance to work closely with a senior leader. The position goes beyond traditional administrative support and will suit an individual who is confident, proactive, and able to add value by driving outcomes and maintaining momentum across the business.