Career Legal

RECEPTION AND FACILITIES ASSISTANT GUILDFORD £27,000 - £29,000 My client, a leading international law firm, are seeking a Reception and Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business, reception and office duties. This is an office-based role located in the office five days per week. RESPONSIBILITIES Answer and deal with enquiries by phone, email or in person Provide a friendly and efficient service to internal staff in the collection and delivery of post Arrange and record courier deliveries to deadlines and budgets Process incoming and outgoing post including use of the franking machine Ensure the office is kept stocked and tidy Process cheque requests and petty cash requests Process daily banking and take to bank as needed Ensure the maintenance of equipment including vending machines and generally reviewing and reporting to the FM concerning premises and equipment Provide a friendly and efficient reprographics service to internal staff in the professional and accurate collation and presentation of documents To acquire sufficient knowledge of all equipment used Ensure all calls are responded to within the minimum period of time Welcome clients and visitors and ensure they are dealt with promptly Ensure meeting rooms are fully stocked and set up as required Provide an efficient service when booking meeting rooms and refreshments Open or close the Reception area at the beginning or end of the day Ensure the Reception area is kept tidy Updating the Facilities documents and systems Collating the Weekly Bulletin Newsletter Assisting with Friday breakfast and tuck shop orders and deliveries Assisting Archives team Ensuring compliance with quality standards PERSON SPECIFICATION Have a positive attitude Have professional presentation Be able to work under pressure Have good communication skills Be computer literate Have good organisation and time management skills Have good problem solving and numeracy skills Have good accuracy and attention to detail Please apply today for immediate consideration!

We are a professional and client-focused law firm seeking a proactive and reliable Facilities Assistant to support the day-to-day operations of our office environment. This is a key role in ensuring our workplace runs smoothly, safely, and efficiently, providing an excellent experience for staff, clients, and visitors. Key Responsibilities Assist with the daily management of office facilities, ensuring all areas are well-maintained, clean, and fully operational Coordinate planned and reactive maintenance, liaising with external contractors and service providers Support health & safety compliance, including routine checks, risk assessments, and record keeping Manage office supplies, stationery, and equipment, ensuring adequate stock levels Set up meeting rooms, including AV equipment, and ensure rooms are presented to a high standard Handle incoming and outgoing post, deliveries, and courier services Assist with office moves, reconfigurations, and space planning Monitor building systems (lighting, heating, air conditioning) and report issues promptly Provide general administrative support to the Facilities team Act as a point of contact for staff queries relating to facilities and office services Key Skills & Experience Previous experience in a facilities, office support, or similar role (professional services environment preferred) Strong organisational skills with the ability to prioritise tasks effectively Good working knowledge of health & safety practices Excellent communication and interpersonal skills Apply today for immediate consideration!