Colas Ltd

Job Title: Assistant Accountant Location: Newcastle Job Summary: Overseeing the Purchase Ledger function for Highways Contracting. First line support to the Management Accountant. Covering their role when necessary. Main Activities: Management Accounting • Shadow the Management Accountant in all duties to be able to cover when necessary; • Understand month end process to final completion of formal reports; • Understand the budgeting process and support to business managers and contracts managers; • Attend meetings to act on behalf of the Management Accountant. Supervise in the efficient operation of the Highways Contracting Finance department by operating as a team member and contributing specifically in: Purchase Order Creation • Understand how Coupa works and provide guidance and training as necessary to all new users; • Ensure ITESoft is up to date and users are prompted to keep their queues clear; • Input into Coupa system; • Purchase Ledger Spreadsheet update and maintenance. Purchase Ledger • Supervise and assist staff to ensure: o Goods receipts matched with original order; o Goods receipts scanned into system; o Contract and Head Code details input in ITESoft/Coda; o Approve if value and all documents match; o Understand LISA and its impact on Goods Receipting to come. Month End • Create accruals for Purchase Orders; • Create accruals for Purchase Ledger; • Post accruals into Coda; • Prepare Inter Company valuations for posting; • Prepare Vehicle Rental Accruals; • Fuel allocation. Other Responsibilities • General Administration; • Reception cover when necessary; • Ad-Hoc tasks as and when required • To carry out other appropriate duties as assigned by your line manager; PERSON SPECIFICATION Qualifications: Part Qualified Accountant / AAT Qualified / Qualified by experience Skills and Experience: Essential • Microsoft Excel to an Advance Standard (Lookups, Macros etc) • Microsoft Word to an intermediate Level • High Customer Service standards for Internal and External customers • Part qualified accountant or AAT qualified or qualified by experience in a Finance Department • A willingness to support all members of the Finance and Operations Teams and assist when necessary Desirable • Coda Accounting Application (Training will be given) • Dejawin Payroll application (Training will be given) • Microsoft PowerPoint to a beginner Level • Coupa purchasing software (like amazon) • Cost capture applications

Purpose of role: To assist the Depot Controller in managing the warehouse and achieving the objective of reaching sales targets set for depot. To maintain the warehouse, primarily responsible for loading and unloading of vehicles and the correct storage of these materials in the warehouse, reporting to the Depot Controller on stock control issues. Dimensions of the Job: • Responsible for handling cash and account transactions. • No staff supervision Nature and Scope of the Job: Experience • Current forklift license. • Knowledge and application of product safe handling requirements • Ability to statistically record activity levels / stock control reports Skills • Excellent customer service • Good communication and liaison skills • Application of relevant Health and Safety regulations relating to lifting and loading materials • IT Literate – Basic knowledge of sales system and Microsoft Office. Personal Qualities • Ability to work under own initiative and as part of a team • Attention to detail • Flexibility to expand within role • Reliable • Committed • Trustworthy Accountabilities: • Ensure that all operations carried out within your area of responsibility are undertaken with full regard for the safety of visitors, other members of staff and yourself ensuring zero LTI’s • Provide day to day cover in the absence of the Depot Controller • Assist Products Team to achieve sales targets as stated in the annual budgets. • Assist the Depot Controller in the effective use of haulage to maximise profitability and meet distribution budget • Supervise visitors whilst within the confines of the warehouse; yard and gate • Carry out specific duties in relation to the administration work from order and invoice processing to customer delivery paperwork. • Comply fully with order capture procedures • Fully comply with sales order entry procedures, and sales procedures manual, including the processing of on-site cash sales • Record, report and monitor all complaints and comply with quality assurance requirements • Submit monthly exposure hours and absence reports as instructed • Record and report all safety incidents • To carry out other appropriate duties as assigned by the Depot Controller

MANAGEMENT AND RESPONSIBILITY FOR COMMERCIAL ASPECTS OF THE JV NEWHAVEN ROADSTONE BUSINESS BASED IN NEWHAVEN Highly skilled Commercial Manager, who is able to operate and achieve commercial success through customer activity. To safely and effectively oversee the responsibility for customer service; whilst growing and developing the commercial aspects of the business on a local basis in line with the Joint Venture Board strategy. MAIN ACTIVITIES: Accounts & Budgets  Responsible for the delivery of commercial budget, Commercial Key Performance Indicators and commercial reporting. In close consultation with the JV Director’s ensuring that the Annual Budget is met. Develop relevant short & long term Business Plans. Prepare forecasts and budget on an annual and/or monthly basis as required. Report monthly to directors and attend board meetings when required. Sales & Commercial Ensure that all commercial opportunities are being clearly identified and pursued. Develop and negotiate new business opportunities from existing and new clients. Identify key areas of opportunity and business growth. Provide market intelligence that will input to business planning and budgeting requirements for the Business Unit and gain knowledge and understanding of our competitors. In accordance with predetermined financial expectations, through account management achieve the securing of targeted levels of revenue and profit with pricing decisions all in accordance with outlined policies. Relationship Management Building and maintaining relationships with a predetermined portfolio of customer accounts; Managing successful internal relationships with all Tarmac company personnel within the customer fulfilment process. Commercial Intelligence To forge relationships beyond immediate account portfolio with key influencers in order to gather market and commercial intelligence. Feed relevant data into the Sales Pipeline management process. Commercial Manager All accounts within portfolio are to be managed by the creation of accurate, relevant and up to date Account Action Plans. Commercial Process Ensure that all commercial target requirements are achieved through a diligent and intelligent approach aligned to all Commercial Excellence expectations and requirements. Customer Service Ensure the customer service expectations are met through influence developing a service excellence ethos. Production Capabilities & Capacities Ensure understanding of the range of asphalt products produced by operating unit and its capabilities and capacity. Safety, Health & Environmental To demonstrate effective leadership in Health & Safety and Environmental knowledge to maintain the highest standards and industry best practice in compliance with all relevant legislation and standards to ensure that the business operates within the parameters of all licences, permits and consents. Personnel  Ensure all employees within area of responsibility fully understand the work outputs and standards of quality that are required and that the performance of each employee is regularly reviewed. Ensure a highly motivated workforce exists by effective performance management including recruitment and selection, and by providing continuous training and the opportunity for continuous development and succession planning at all levels. General Develop and deploy marketing strategies including identification, organisation and attendance at relevant conferences and seminars. Conduct such relationships within the industry, trade and professional associations as are necessary to further the company reputation and always give special consideration to the public image and standing of Colas Tarmac and Newhaven Roadstone with clients, employees and the public. Conduct every-day work activities in accordance with the shareholders core values and maintain the highest standards of ethics and corporate compliance at all times. Promote the use of safe, sustainable, innovative in-house solutions and value management wherever possible. Support and take an active part, where appropriate, in the company-wide drive for excellence and business improvement. Carry out other related duties as and when required by your line manager. SKILLS & QUALIFICATIONS:  Demonstration of continuous professional development. The successful candidate is likely to have a background managing the commercial aspects of a business or area of responsibility. Responsibility for commercial delivery. Technical and market knowledge of the aggregates and asphalt industry. Experience in strategy development. Ability to manage and motivate teams. Ability to build successful customer relationships. Strong commitment to Health & Safety, Business Improvement, Quality and Environmental principles. Needs to understand all commercial aspects of the operations. Strong influential skills. Ability to interface with a wide range of people both within and outside the Company. Understanding and awareness of good customer service principles and practice. The candidate will need to demonstrate they have the proven experience and commercial capability, together with the energy and drive necessary to lead the team and carry out the duties which will inevitably require working long periods and unsociable hours. Travel within area of responsibility, UK travel may occasionally be required