Property Administrator 24k- 26k based on exp Annual discretionary Bonus Excellent Training and Benefits offered 2 days working from home after training GUILDFORD BASED Our client based in Guildford has a opening to join an expanding team. Property experience isn't essential but can prove helpful. The job can be demanding so being able to multi task and organisational skills are helpful. Key duties: To effectively manage a portfolio of properties ensuring that the requirements of clients are delivered in accordance with agreed service level agreements. To demonstrate within your day-to-day role appropriate controls to ensure the customer is at the heart of everything you do. Maintain accurate manual and computer records for each property, in line with company procedures and client requirements. To ensure the key performance indicators are met in relation to price achieved, time to sell, percentage under offer and stock turnover Ensure all written and verbal communications with clients, suppliers and all third parties are conducted in a business like and professional manner Action, record and file all incoming post, faxes and emails. Promptly deal with incoming telephone calls in professional and business-like manner and offer assistance in the absence of the person who the call is intended for. From time to time assist the Assistant Team Manager/Team Manager with ad hoc projects. To provide assistance to the Senior Property Sales Advisor/Team Manager as well as assistance to other team members during busy and holiday periods. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
May 06, 2024
Full time
Property Administrator 24k- 26k based on exp Annual discretionary Bonus Excellent Training and Benefits offered 2 days working from home after training GUILDFORD BASED Our client based in Guildford has a opening to join an expanding team. Property experience isn't essential but can prove helpful. The job can be demanding so being able to multi task and organisational skills are helpful. Key duties: To effectively manage a portfolio of properties ensuring that the requirements of clients are delivered in accordance with agreed service level agreements. To demonstrate within your day-to-day role appropriate controls to ensure the customer is at the heart of everything you do. Maintain accurate manual and computer records for each property, in line with company procedures and client requirements. To ensure the key performance indicators are met in relation to price achieved, time to sell, percentage under offer and stock turnover Ensure all written and verbal communications with clients, suppliers and all third parties are conducted in a business like and professional manner Action, record and file all incoming post, faxes and emails. Promptly deal with incoming telephone calls in professional and business-like manner and offer assistance in the absence of the person who the call is intended for. From time to time assist the Assistant Team Manager/Team Manager with ad hoc projects. To provide assistance to the Senior Property Sales Advisor/Team Manager as well as assistance to other team members during busy and holiday periods. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Worth Recruiting Property Industry Recruitment BRANCH ADMINISTRATOR / PA Residential Estate Agency Location: Banstead, SM7 Salary: £25 - £30k Position: Permanent Full Time This is a very rare opportunity for an experienced Personal Assistant / Branch Administrator to join a top end Estate Agents based in Banstead. The ideal applicant will have a solid background as a personal assistant and administrator and preferential consideration will be given to candidates who have had previous experience within an Estate Agency office. You must have excellent communication skills both verbal and written, be computer literate in Microsoft office, have previous experience of Estate Agency software, have excellent organisation skills and be able to prioritise. You will be working in a fast-paced environment so you must be able to manage your time efficiently and stick to tight deadlines. You will also need to be personable, energetic and able to work as part of a successful busy team! Skills: The skills required for this Branch Administrator / PA role will include: Experience Personal Assistant Experienced administrator Estate Agency experience preferable Well organised and excellent attention to detail High level of customer service skills Good telephone manner and positive attitude Well presented, ambitious and self-motivated Ability to work as a part of team and use own initiative Knowledge of the local area helpful Thoroughly professional approach to Estate Agency The Company: Our client is an Independent Sales & Lettings Agency with a highly specialised Premium Brand that focuses on the top end of the market Benefits: With this Branch Administrator / PA role benefits include: Competitive salary Monday Friday Market Leading local company Contact Us: If you are interested in this role as a Branch Administrator / PA , please contact the Property Recruitment Team at Worth Recruiting and please send us a copy of your CV. Worth Recruiting Property Industry Recruitment provides a bespoke recruitment service to the Property Industry including roles in Estate Agency, Lettings, Commercial Property, Surveying, Property Management, Financial Services and Prop Tech. You are always welcome to call our office and talk, in complete confidence, to one of our recruitment experts. Call us today or visit our website: worthrecruiting.me. GDPR: Worth Recruiting are acting as a recruitment agency in relation to this position. By submitting your application, you are consenting to Worth Recruiting processing and storing your data for the purposes of your job search. Feedback: We receive a great many applications for our vacancies and try to respond to as many as we can as quickly as possible. If you have not heard from a member of the Worth Recruiting team within 48 working hours, please assume that on this occasion your application has not been successful, but please feel that you may apply for other roles we are advertising in the future. Confidentiality: All communications with staff at Worth Recruiting are completely confidential. We will always want to have a conversation with you before we are able to submit your CV to our client. Quote: job WR38058 Branch Administrator / PA
May 01, 2024
Full time
Worth Recruiting Property Industry Recruitment BRANCH ADMINISTRATOR / PA Residential Estate Agency Location: Banstead, SM7 Salary: £25 - £30k Position: Permanent Full Time This is a very rare opportunity for an experienced Personal Assistant / Branch Administrator to join a top end Estate Agents based in Banstead. The ideal applicant will have a solid background as a personal assistant and administrator and preferential consideration will be given to candidates who have had previous experience within an Estate Agency office. You must have excellent communication skills both verbal and written, be computer literate in Microsoft office, have previous experience of Estate Agency software, have excellent organisation skills and be able to prioritise. You will be working in a fast-paced environment so you must be able to manage your time efficiently and stick to tight deadlines. You will also need to be personable, energetic and able to work as part of a successful busy team! Skills: The skills required for this Branch Administrator / PA role will include: Experience Personal Assistant Experienced administrator Estate Agency experience preferable Well organised and excellent attention to detail High level of customer service skills Good telephone manner and positive attitude Well presented, ambitious and self-motivated Ability to work as a part of team and use own initiative Knowledge of the local area helpful Thoroughly professional approach to Estate Agency The Company: Our client is an Independent Sales & Lettings Agency with a highly specialised Premium Brand that focuses on the top end of the market Benefits: With this Branch Administrator / PA role benefits include: Competitive salary Monday Friday Market Leading local company Contact Us: If you are interested in this role as a Branch Administrator / PA , please contact the Property Recruitment Team at Worth Recruiting and please send us a copy of your CV. Worth Recruiting Property Industry Recruitment provides a bespoke recruitment service to the Property Industry including roles in Estate Agency, Lettings, Commercial Property, Surveying, Property Management, Financial Services and Prop Tech. You are always welcome to call our office and talk, in complete confidence, to one of our recruitment experts. Call us today or visit our website: worthrecruiting.me. GDPR: Worth Recruiting are acting as a recruitment agency in relation to this position. By submitting your application, you are consenting to Worth Recruiting processing and storing your data for the purposes of your job search. Feedback: We receive a great many applications for our vacancies and try to respond to as many as we can as quickly as possible. If you have not heard from a member of the Worth Recruiting team within 48 working hours, please assume that on this occasion your application has not been successful, but please feel that you may apply for other roles we are advertising in the future. Confidentiality: All communications with staff at Worth Recruiting are completely confidential. We will always want to have a conversation with you before we are able to submit your CV to our client. Quote: job WR38058 Branch Administrator / PA
Job Title: Property Administrator Salary: 22,500 to 24,500 Location: Edgbaston Bell Cornwall Recruitment are pleased to be hiring a Property Administrator for a fantastic property management company in Edgbaston. The Candidates responsibilities: Answering telephone calls and responding to emails. Coordinate and Respond to Service contracts and Pre-contract enquiries for re-sales in respect of Service Charge and Ground Rents Reviewing and challenging Service Charge budgets. Processing invoices for payment and supporting with PO requests. Making sure all deadlines are met and work is delivered accurately - Some work would be in the form of compiling reports, letters and other documents. Understanding and recording data correctly. Assisting the property management team with tasks such as budgets, reports, work orders etc. Ad hoc Admin duties - supporting the team with general admin work. Skills Needed: Knowledge of General MS, IT and email/internet knowledge is necessary. Attention to detail is key as the successful candidate will be dealing with correspondence and documentation. The ability to use own initiative and work well under pressure. Must have excellent communication and numerical skills. A keen interest and/or previous experience within a Property Administrator role. If you are an experienced Property Administrator or are interested in more information regarding this role, then please get in touch Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 01, 2024
Full time
Job Title: Property Administrator Salary: 22,500 to 24,500 Location: Edgbaston Bell Cornwall Recruitment are pleased to be hiring a Property Administrator for a fantastic property management company in Edgbaston. The Candidates responsibilities: Answering telephone calls and responding to emails. Coordinate and Respond to Service contracts and Pre-contract enquiries for re-sales in respect of Service Charge and Ground Rents Reviewing and challenging Service Charge budgets. Processing invoices for payment and supporting with PO requests. Making sure all deadlines are met and work is delivered accurately - Some work would be in the form of compiling reports, letters and other documents. Understanding and recording data correctly. Assisting the property management team with tasks such as budgets, reports, work orders etc. Ad hoc Admin duties - supporting the team with general admin work. Skills Needed: Knowledge of General MS, IT and email/internet knowledge is necessary. Attention to detail is key as the successful candidate will be dealing with correspondence and documentation. The ability to use own initiative and work well under pressure. Must have excellent communication and numerical skills. A keen interest and/or previous experience within a Property Administrator role. If you are an experienced Property Administrator or are interested in more information regarding this role, then please get in touch Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
This position is for an HR Assistant in the Property industry based in Leicestershire. The role entails providing support within the Human Resources department and requires proficiency in HR-related tasks. Client Details Our client is a recognised leader in the Property industry with a significant number of employees across the UK. They have a reputation for delivering high-quality services and have a strong commitment to employee development and satisfaction. Description Assisting with day to day operations of the HR functions and duties Providing clerical and administrative support to the HR department Compiling and updating employee records (hard and soft copies) Coordinating HR projects (meetings, training, surveys etc.) Communicating with public services when necessary Supporting the recruitment process by scheduling interviews and issuing employment contracts Ensuring compliance with UK employment laws Performing other related duties as assigned Profile A successful HR Assistant should have: Proficiency in MS Office applications Previous experience as a HR Administrator/HR Assistant or HR Officer. Excellent communication skills An understanding of HR functions and best practices Familiarity with HR databases and HRIS systems Knowledge of UK employment laws Job Offer A competitive salary- FTE 27000- 32000 A temporary role with potential to progress A supportive and development-focused company culture Opportunity to gain experience in the Property industry We look forward to welcoming the successful HR Assistant to our team in Leicestershire. Don't miss this fantastic opportunity, apply today!
May 01, 2024
Seasonal
This position is for an HR Assistant in the Property industry based in Leicestershire. The role entails providing support within the Human Resources department and requires proficiency in HR-related tasks. Client Details Our client is a recognised leader in the Property industry with a significant number of employees across the UK. They have a reputation for delivering high-quality services and have a strong commitment to employee development and satisfaction. Description Assisting with day to day operations of the HR functions and duties Providing clerical and administrative support to the HR department Compiling and updating employee records (hard and soft copies) Coordinating HR projects (meetings, training, surveys etc.) Communicating with public services when necessary Supporting the recruitment process by scheduling interviews and issuing employment contracts Ensuring compliance with UK employment laws Performing other related duties as assigned Profile A successful HR Assistant should have: Proficiency in MS Office applications Previous experience as a HR Administrator/HR Assistant or HR Officer. Excellent communication skills An understanding of HR functions and best practices Familiarity with HR databases and HRIS systems Knowledge of UK employment laws Job Offer A competitive salary- FTE 27000- 32000 A temporary role with potential to progress A supportive and development-focused company culture Opportunity to gain experience in the Property industry We look forward to welcoming the successful HR Assistant to our team in Leicestershire. Don't miss this fantastic opportunity, apply today!
Management Assistant
A progressive, award winning multi-disciplinary consultancy are now looking for a Management Assistant to support them with various admin tasks based out of their Ealing office.
The Company
The management assistant will be joining a consultancy that offers various consultancy services, quantity surveying, building surveying, health and safety and more over multiple sectors. The management assistant will support the Public Sector Team.
The Management Assistant
As the management assistant you will be required to:
Liaise with residents and surveyors to organize property inspections
Document management
Audio transcribing
Intermediate Excel skills necessary
Attend meetings and take the minutes
Coordinate events
Admin ad-hoc tasks
Excellent written and verbal communication skills
Ability to work on multiple projects
Team player
Able to work independently and take own initiative
Highly organized
Time management skills
Previous experience within the construction sector ideal.In Return…
Salary: £27,000 - £31,000
Pension
Life assurance
If you are an administrator or management assistant, considering your career opportunities, please contact Megan Cole at Brandon James.
DD: (phone number removed)
REF: 14269MC
Administrator / Management Assistant / Assistant / Construction Consultancy / Excel / Ealing
Feb 03, 2023
Permanent
Management Assistant
A progressive, award winning multi-disciplinary consultancy are now looking for a Management Assistant to support them with various admin tasks based out of their Ealing office.
The Company
The management assistant will be joining a consultancy that offers various consultancy services, quantity surveying, building surveying, health and safety and more over multiple sectors. The management assistant will support the Public Sector Team.
The Management Assistant
As the management assistant you will be required to:
Liaise with residents and surveyors to organize property inspections
Document management
Audio transcribing
Intermediate Excel skills necessary
Attend meetings and take the minutes
Coordinate events
Admin ad-hoc tasks
Excellent written and verbal communication skills
Ability to work on multiple projects
Team player
Able to work independently and take own initiative
Highly organized
Time management skills
Previous experience within the construction sector ideal.In Return…
Salary: £27,000 - £31,000
Pension
Life assurance
If you are an administrator or management assistant, considering your career opportunities, please contact Megan Cole at Brandon James.
DD: (phone number removed)
REF: 14269MC
Administrator / Management Assistant / Assistant / Construction Consultancy / Excel / Ealing
Construction Jobs
Kingston upon Hull, City of Kingston upon Hull
Estimating & Contracts Assistant, Hull, Up to £25,000, 21 days holiday + Pension. Hours 0830 – 1700hrs
Arlington Moore is working exclusively in partnership with our client who is a successful engineering-based design, build and installation company linked to the construction sector. The company supplies to several different sectors globally and due to company growth, they are now looking to appoint an Estimating & Contracts Assistant to join their team.
This is a newly appointed role which has evolved as a result of rapid growth, increased orders and new innovations. Whilst this is an exciting time to join the company, this role could also provide a fantastic career for the right person as in the past similar roles have led to promotion to project management.
Working within the installation and servicing team the Estimating & Contracts Assistant will be responsible for the following;
* Taking enquiries from customers and logging servicing requirements onto SAP
* Assisting with quotations and estimates
* Liaising with customers to keep them updated
* Liaising with the warehouse function to establish stock availability for servicing
* Purchasing of spare parts where necessary
* Creating job cards and allocating jobs to Engineers
* Managing plan changes with servicing
Ideally although not necessarily, we are looking for someone who has a worked in either construction, mechanical or electrical, timber, merchant trade, facilities, property, engineering or kitchens / bathrooms in an administration, customer care, planning or coordinator role. This role would suit an individual who is highly organised and used to juggling plans such as; a Jr Estimator, Installation Coordinator, Warranty Administrator, Projects Administrator, Contract admin, dealing with quotations, servicing, managing Engineers schedules, booking in Engineers, purchasing spare parts etc. …
The key thing we are looking for is an organised mind and ambition!
This is a fantastic opportunity therefore early application is advised.
Please note that we will try to respond to you, however if you have not heard from us within 7 days then you have been unsuccessful on this occasion. Please note that all applications are treated confidentially and on no occasion will we pass your CV on to a third party without speaking with you.
This role has been advertised by Arlington Moore Engineering which is a division of Arlington Moore. Arlington Moore has been established since 2006 recruiting throughout the UK
Oct 08, 2021
Permanent
Estimating & Contracts Assistant, Hull, Up to £25,000, 21 days holiday + Pension. Hours 0830 – 1700hrs
Arlington Moore is working exclusively in partnership with our client who is a successful engineering-based design, build and installation company linked to the construction sector. The company supplies to several different sectors globally and due to company growth, they are now looking to appoint an Estimating & Contracts Assistant to join their team.
This is a newly appointed role which has evolved as a result of rapid growth, increased orders and new innovations. Whilst this is an exciting time to join the company, this role could also provide a fantastic career for the right person as in the past similar roles have led to promotion to project management.
Working within the installation and servicing team the Estimating & Contracts Assistant will be responsible for the following;
* Taking enquiries from customers and logging servicing requirements onto SAP
* Assisting with quotations and estimates
* Liaising with customers to keep them updated
* Liaising with the warehouse function to establish stock availability for servicing
* Purchasing of spare parts where necessary
* Creating job cards and allocating jobs to Engineers
* Managing plan changes with servicing
Ideally although not necessarily, we are looking for someone who has a worked in either construction, mechanical or electrical, timber, merchant trade, facilities, property, engineering or kitchens / bathrooms in an administration, customer care, planning or coordinator role. This role would suit an individual who is highly organised and used to juggling plans such as; a Jr Estimator, Installation Coordinator, Warranty Administrator, Projects Administrator, Contract admin, dealing with quotations, servicing, managing Engineers schedules, booking in Engineers, purchasing spare parts etc. …
The key thing we are looking for is an organised mind and ambition!
This is a fantastic opportunity therefore early application is advised.
Please note that we will try to respond to you, however if you have not heard from us within 7 days then you have been unsuccessful on this occasion. Please note that all applications are treated confidentially and on no occasion will we pass your CV on to a third party without speaking with you.
This role has been advertised by Arlington Moore Engineering which is a division of Arlington Moore. Arlington Moore has been established since 2006 recruiting throughout the UK
Intermediate Property Manager or Assistant Property Manager stepping up - Marlow (SL7) - c£26k - Part home based Our client are a long established (30+ years) Property Management consultancy operating across both Block and Residential Let Management throughout Buckinghamshire and parts of Surrey. With a close knit, vibrant and highly qualified/dedicated team, they are now looking to recruit, train a...... click apply for full job details
Mar 08, 2021
Full time
Intermediate Property Manager or Assistant Property Manager stepping up - Marlow (SL7) - c£26k - Part home based Our client are a long established (30+ years) Property Management consultancy operating across both Block and Residential Let Management throughout Buckinghamshire and parts of Surrey. With a close knit, vibrant and highly qualified/dedicated team, they are now looking to recruit, train a...... click apply for full job details
Responsibilities
Plan, coordinate, schedule and organise the workload and outputs of the MIMO programme to ensure a professional delivery of customers’ and clients’ supply and demand in accordance to contractual obligations and FCO standards, processes and policies.
Build trusted, reliable and credible relationships with landlords and estate agents and the like to satisfy and deliver upon supply and demand.
Monitor, control and report on all residential property related works to ensure strict adherence to contractual KPIs and SLAs.
Pro-actively implement, monitor and control safe-systems of work ensuring full adherence to Health, Safety and Environmental legislation, local, client, customer and company Policy and Procedure.
Attend contractual and ad-hoc meetings as and when required.
Produce any necessary reports as requested by FCO clients’.
Ensure full adherence to FCO and contractual standards at all times ensuring all properties remain compliant to FCO standard.
Lead, manage and organise the your property portfolio ensuring complete alignment and adherence to FCO MIMOs property search, vetting, validation and property approval Processes, Policies and Systems.
Implement control measures to ensure the suppliers / subcontractors remain in complete compliance to all client, customer and company policy and procedure at all times, namely
Liaising and collaborating with Brussels Estate Agents to identify suitable properties.
Maintain and update the property search tracker.
Plan, arrange and carry out property searches, viewings and ensure that the property is fully compliant to FCO Standard and Fire Regulations.
Liaise with FCO Department as necessary.
Identify and short list x3 properties then arrange and schedule property visits with the FCO Security Manager.
Obtain cost of Health & Safety and Security required works, and cost up appropriately.
Liaise with arriving Officer contacting by phone and email to understand their requirements and providing weekly updates.
Plan, facilitate and then accompany the FCO officer to the x3 short listed property viewings.
On receipt of FCO Officers choice and written acceptance, notify FCO for approval.
Create and maintain individual files for each property, to include all required property documentation.
Confirm to the Estate Agent, negotiating and signature of the lease contract and ensure receipt of related compliance documents provided by the landlord
Once the lease contract has been signed, liaise with the expert and organise a property conditional survey ensuring the Landlord provide the make/model of all electrical equipment as well as specialist maintenance e.g.parquet flooring
Request utilities documentation, signed by the Landlord, scan to the Office Administrator.
Complete companys checklists and input all property details such as lease, Officer status, rent, etc… onto Pyramid system.
Organise a temporary serviced flat if required, managing procurement in accordance to process.
Ensure strict adherence to selected and approved property preparation process, policy and requirements.
Ensure strict adherence to MIMO (march in, march out) process and policy.
Ensure strict adherence to property given up (property surrender) process and policy.
Ensure the management, monitoring and control of all reactive works orders in complete adherence to contractual obligations, policy and procedure and in accordance to contractual SLAs and KPIs.
Knowledge Skills & Experience
Previous experience in Facility Management would be an advantage
Previous experience in Real Estate
Excellent negotiating skills
Person
Written/spoken English and French are essential, Dutch would be an advantage.
Articulate, professional with excellent customer services skills
Be prepared to attend all relevant training sessions and meetings.
Excellent interpersonal skills and a bright, friendly demeanour essential.
Excellent communication skills, written and oral
Demonstrated ability to communicate effectively at all levels, including internal and external customers, co-workers, suppliers, partners and subcontractors.
Ability to maintain very high levels of confidentiality critical.
Proven ability to prioritise work, working within tight deadlines, and multi-tasking, namely planning, organising and monitoring several activities at the same time.
Good decision making and problem solving abilities is essential.
The role requires high levels of reliability, dependability, honesty and integrity.
A flexible approach to working hours is essential due to the operational needs of the contract.
Articulate and organised to ensure, business documentation is maintained, and kept in line with company policies and procedures and contractual obligations and requirements.
Attention to detail and strives for operational excellence.
Must have a sound understanding of quality management systems, information management systems and databases
IT literate with an advanced level of Microsoft Office applications.
Capable of working under pressure with minimum supervision.
Logical, self-starter able to work with minimal supervision.
Oct 19, 2020
Full time
Responsibilities
Plan, coordinate, schedule and organise the workload and outputs of the MIMO programme to ensure a professional delivery of customers’ and clients’ supply and demand in accordance to contractual obligations and FCO standards, processes and policies.
Build trusted, reliable and credible relationships with landlords and estate agents and the like to satisfy and deliver upon supply and demand.
Monitor, control and report on all residential property related works to ensure strict adherence to contractual KPIs and SLAs.
Pro-actively implement, monitor and control safe-systems of work ensuring full adherence to Health, Safety and Environmental legislation, local, client, customer and company Policy and Procedure.
Attend contractual and ad-hoc meetings as and when required.
Produce any necessary reports as requested by FCO clients’.
Ensure full adherence to FCO and contractual standards at all times ensuring all properties remain compliant to FCO standard.
Lead, manage and organise the your property portfolio ensuring complete alignment and adherence to FCO MIMOs property search, vetting, validation and property approval Processes, Policies and Systems.
Implement control measures to ensure the suppliers / subcontractors remain in complete compliance to all client, customer and company policy and procedure at all times, namely
Liaising and collaborating with Brussels Estate Agents to identify suitable properties.
Maintain and update the property search tracker.
Plan, arrange and carry out property searches, viewings and ensure that the property is fully compliant to FCO Standard and Fire Regulations.
Liaise with FCO Department as necessary.
Identify and short list x3 properties then arrange and schedule property visits with the FCO Security Manager.
Obtain cost of Health & Safety and Security required works, and cost up appropriately.
Liaise with arriving Officer contacting by phone and email to understand their requirements and providing weekly updates.
Plan, facilitate and then accompany the FCO officer to the x3 short listed property viewings.
On receipt of FCO Officers choice and written acceptance, notify FCO for approval.
Create and maintain individual files for each property, to include all required property documentation.
Confirm to the Estate Agent, negotiating and signature of the lease contract and ensure receipt of related compliance documents provided by the landlord
Once the lease contract has been signed, liaise with the expert and organise a property conditional survey ensuring the Landlord provide the make/model of all electrical equipment as well as specialist maintenance e.g.parquet flooring
Request utilities documentation, signed by the Landlord, scan to the Office Administrator.
Complete companys checklists and input all property details such as lease, Officer status, rent, etc… onto Pyramid system.
Organise a temporary serviced flat if required, managing procurement in accordance to process.
Ensure strict adherence to selected and approved property preparation process, policy and requirements.
Ensure strict adherence to MIMO (march in, march out) process and policy.
Ensure strict adherence to property given up (property surrender) process and policy.
Ensure the management, monitoring and control of all reactive works orders in complete adherence to contractual obligations, policy and procedure and in accordance to contractual SLAs and KPIs.
Knowledge Skills & Experience
Previous experience in Facility Management would be an advantage
Previous experience in Real Estate
Excellent negotiating skills
Person
Written/spoken English and French are essential, Dutch would be an advantage.
Articulate, professional with excellent customer services skills
Be prepared to attend all relevant training sessions and meetings.
Excellent interpersonal skills and a bright, friendly demeanour essential.
Excellent communication skills, written and oral
Demonstrated ability to communicate effectively at all levels, including internal and external customers, co-workers, suppliers, partners and subcontractors.
Ability to maintain very high levels of confidentiality critical.
Proven ability to prioritise work, working within tight deadlines, and multi-tasking, namely planning, organising and monitoring several activities at the same time.
Good decision making and problem solving abilities is essential.
The role requires high levels of reliability, dependability, honesty and integrity.
A flexible approach to working hours is essential due to the operational needs of the contract.
Articulate and organised to ensure, business documentation is maintained, and kept in line with company policies and procedures and contractual obligations and requirements.
Attention to detail and strives for operational excellence.
Must have a sound understanding of quality management systems, information management systems and databases
IT literate with an advanced level of Microsoft Office applications.
Capable of working under pressure with minimum supervision.
Logical, self-starter able to work with minimal supervision.
Assistant Building Surveyor
London
Up to £35,000 + Package + Bonus
Capstone are recruiting on behalf of an awarding-winning, boutique Building Surveying firm headquartered in Central London. Having made their name within the high-end residential sector, they have continued to expand their client-base and now seek the addition of another surveyor. You will be working in a meritocratic, relaxed and friendly environment; with diverse and interesting clients - notably working on particularly celebrated, high-end, Listed portfolios.
About the role:
The portfolio of projects covers all business areas, with a specific bias to the high end residential market. The successful candidate will be involved with:
Identifying and analysing defects
The preparation of due diligence, planned preventative maintenance and condition maintenance reports.
Undertaking the preparation and review of schedules of dilapidations and pre-acquisition surveys.
Support the delivery of licence to alter
Carrying out the role of contract administrator, valuer and certifier.
Assisting in the management of Party Wall and other neighbourly matters.
About you:
Ideally 12 to 18 months completed APC diary.
2:1 or above degree level Building Surveying qualification or equivalent.
Experience carrying out contract administration.
You should be personable and have a good knowledge of the London residential market. Furthermore, due to calibre of the high-end clients, a good eye-for-detail is of paramount importance.Apply:
Please make your enquiries in the strictest confidence to Celia Harker, by emailing (url removed) or calling (phone number removed).
Transparency Notice to Prospective Candidates
We process certain personal information about you for our legitimate business interests in order to identify and contact suitable candidates about positions that may be relevant to them. At Capstone Property Recruitment Ltd we respect your Privacy details all of which are set out in our Privacy Policy on our website at (url removed) .If you don't want to be contacted by us about potential positions that may be of interest to you in the future, then please email our Data Protection Officer at
Jul 07, 2020
Permanent
Assistant Building Surveyor
London
Up to £35,000 + Package + Bonus
Capstone are recruiting on behalf of an awarding-winning, boutique Building Surveying firm headquartered in Central London. Having made their name within the high-end residential sector, they have continued to expand their client-base and now seek the addition of another surveyor. You will be working in a meritocratic, relaxed and friendly environment; with diverse and interesting clients - notably working on particularly celebrated, high-end, Listed portfolios.
About the role:
The portfolio of projects covers all business areas, with a specific bias to the high end residential market. The successful candidate will be involved with:
Identifying and analysing defects
The preparation of due diligence, planned preventative maintenance and condition maintenance reports.
Undertaking the preparation and review of schedules of dilapidations and pre-acquisition surveys.
Support the delivery of licence to alter
Carrying out the role of contract administrator, valuer and certifier.
Assisting in the management of Party Wall and other neighbourly matters.
About you:
Ideally 12 to 18 months completed APC diary.
2:1 or above degree level Building Surveying qualification or equivalent.
Experience carrying out contract administration.
You should be personable and have a good knowledge of the London residential market. Furthermore, due to calibre of the high-end clients, a good eye-for-detail is of paramount importance.Apply:
Please make your enquiries in the strictest confidence to Celia Harker, by emailing (url removed) or calling (phone number removed).
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Post: Assistant Finance Administrator
Division: Finance and Administration
Reports To: Finance Team Manager
Location: London Office (City)
Salary & Package: Circa £22k + Benefits + Bonus
Benefits: Benefits and working conditions are superb in this organisation and include 27 days holiday plus statutory holidays and bonus.
Experience: Min 2 years
My client is a leading multi disciplinary engineering consultancy that employs between 30-40 staff who have been firmly established in the industry since the early 00`s.
Due to an increase in work, they are looking to bring in a financial admin assistant to join their growing team.
ACADEMIC QUALIFICATIONS
- Business/Financial Administration at Degree Level
BACKGROUND/TRAINING (PREFERRED)
- Property or Building Services Background with previous Credit Controller/Administrative Experience.
PERSON SPECIFICATION
- This role requires someone who has good attention to detail, who works quickly and efficiently and who is happy carrying out a varied and busy role.
- You will act as a point of contact for financial administration and should use your initiative in order to deliver the quality of service that is required of the role.
IT KNOWLEDGE
- MS Word & Excel (Advanced)
- Outlook
ATTRIBUTES
- Good numerical and organisational skills
- Good verbal and interpersonal competence
- Collaborative, flexible working style
- Professional approach
- Proactive, reliable and responsible
KEY TASKS AND DUTIES
- Financial control and preparation of Invoice raising
- Schedule, draft and issue invoices accordingly; update monthly summary
- Issuing, updating and management of Job Schedule
- Processing remittances and allocating payments on a daily basis
- Collection of outstanding debt by telephone, letter and email
- Managing the collection of debts and their status by using Excel
- Preparing monthly analysis of debtors for internal management purposes
- Liaising with Consultants with regard to queries from clients on unpaid invoices
- Sending out regular statements to clients
- Maintaining up to date and accurate records
- Preparing teams expenses submissions
- Assist with the development and design of company marketing products and co-ordinate marketing
- events;
- Copy typing of surveys, reports, correspondence & presentations, asset registers, contracts, minutes
- General Admin – telephone and receptionist duties; filing/archiving; diary management
- Any other ad-hoc duties as required.
Please contact Sean Hitchman on (Apply online only) / (url removed)
Jan 22, 2017
Post: Assistant Finance Administrator
Division: Finance and Administration
Reports To: Finance Team Manager
Location: London Office (City)
Salary & Package: Circa £22k + Benefits + Bonus
Benefits: Benefits and working conditions are superb in this organisation and include 27 days holiday plus statutory holidays and bonus.
Experience: Min 2 years
My client is a leading multi disciplinary engineering consultancy that employs between 30-40 staff who have been firmly established in the industry since the early 00`s.
Due to an increase in work, they are looking to bring in a financial admin assistant to join their growing team.
ACADEMIC QUALIFICATIONS
- Business/Financial Administration at Degree Level
BACKGROUND/TRAINING (PREFERRED)
- Property or Building Services Background with previous Credit Controller/Administrative Experience.
PERSON SPECIFICATION
- This role requires someone who has good attention to detail, who works quickly and efficiently and who is happy carrying out a varied and busy role.
- You will act as a point of contact for financial administration and should use your initiative in order to deliver the quality of service that is required of the role.
IT KNOWLEDGE
- MS Word & Excel (Advanced)
- Outlook
ATTRIBUTES
- Good numerical and organisational skills
- Good verbal and interpersonal competence
- Collaborative, flexible working style
- Professional approach
- Proactive, reliable and responsible
KEY TASKS AND DUTIES
- Financial control and preparation of Invoice raising
- Schedule, draft and issue invoices accordingly; update monthly summary
- Issuing, updating and management of Job Schedule
- Processing remittances and allocating payments on a daily basis
- Collection of outstanding debt by telephone, letter and email
- Managing the collection of debts and their status by using Excel
- Preparing monthly analysis of debtors for internal management purposes
- Liaising with Consultants with regard to queries from clients on unpaid invoices
- Sending out regular statements to clients
- Maintaining up to date and accurate records
- Preparing teams expenses submissions
- Assist with the development and design of company marketing products and co-ordinate marketing
- events;
- Copy typing of surveys, reports, correspondence & presentations, asset registers, contracts, minutes
- General Admin – telephone and receptionist duties; filing/archiving; diary management
- Any other ad-hoc duties as required.
Please contact Sean Hitchman on (Apply online only) / (url removed)