16 jobs found

Job Title : Property Management Administrative Assistant (12-month FTC) Salary : Up to 35,000 subject to experience Location: Camden, London Job Type: Full Time, Initial 12-month contract potentially leading to a full-time appointment EXCELLENT OPPORTUNITY - We are seeking a Property Management Administrative Assistant with a minimum 2 years' experience. This is an office-based role, and we are looking for someone to join our friendly and highly motivated team at our modern Camden office. The role offers the ideal opportunity for career progression for the right candidate. Duties will include: Updating property portals Preparing property details and other documents Preparing letters, sending emails, updating spreadsheets, logging applicant/tenant enquiries Liaising with Tenants and monitoring lettings and tenancy renewals Arranging compliance inspections and maintaining management records Preparing expenses spreadsheets and reports Monitoring rent receipts and preparing rent analysis reports. Preparing tenancy agreements and associated documents Handling incoming telephone calls and enquiries Monitoring and updating tenancy and repair reports and enquiries Providing administrative support to the Head of Department General office administration. The ideal candidate will: Have excellent computer skills and experience with MS Office programs Have a good multi-tasking ability Be well organised and presentable Have good customer facing skills Have strong communication skills Be pro-active and able to handle a variety of admin tasks Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Receptionist, Office Administrator, Administration, Administration Clerk, Business Administrator, Company Receptionist, Admin Assistant, Administration Assistant, Property Management Assistant, Office Administrator, Office Assistant, Reception, General Administration, Business Administrator, Receptionist, Admin Support, Secretary, Clerk, Support Administrator, Office Support, Business Support, Operations Assistant may also be considered for this role.

Join Our Client's Team as a Part-Time Receptionist/Administrator! Are you an enthusiastic individual with a passion for providing exceptional customer service? Do you thrive in a busy office environment and possess strong administrative skills? If so, we have the perfect opportunity for you! Our client is a dedicated business committed to delivering top-notch services to the community, and they are looking for a Part-Time Receptionist/Administrator based in East Lothian. This is a fantastic chance to join a supportive team where your contributions will make a real difference! Contract Details: Contract Type: Fixed Term (12 months) Working Pattern: Part-Time Hours: 21 hours per week, Wednesday to Friday, 9am - 5pm Location: East Lothian Annual Salary: 24,500 (pro rata) Perks of the Job: Hybrid Working: Enjoy the flexibility of a hybrid working model! Generous Holiday Entitlement: Take time off to recharge with a generous holiday package. Close Over Christmas & New Year: Spend quality time with loved ones during the festive season. Salary Reviews: Your hard work deserves recognition, with regular salary reviews in place. Key Responsibilities: Customer Service Excellence: Be the friendly face of our organisation! Greet visitors and callers with a warm welcome, providing them with accurate information and directing them to the right resources. Efficient Administration: Manage daily customer inquiries (mail, phone, and email) and ensure they are routed appropriately. Process incoming and outgoing mail, and support the Digital Lettings System. Office Management: Keep the reception area tidy and welcoming, monitor office supplies, and ensure the smooth operation of telephony systems. Meeting Coordination: Assist in the preparation and servicing of conference and meeting rooms, including managing bookings and catering needs. What We're Looking For: Essential Skills: Strong customer service and communication skills Excellent time management and attention to detail Proficiency in digital systems management and office management Problem-solving abilities and a collaborative spirit Want to hear more? Don't miss out on this exciting opportunity! Apply now and take the first step towards a fulfilling career! This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer. To apply, please send your CV and cover letter to (url removed). Due to the volume of applications, only shortlisted candidates will be contacted. We look forward to reviewing your application. If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Administrator / Receptionist required in SE London GVR Solutions are currently representing a well-established main contractor, based in SE London, who primarily undertake maintenance and refurbishment contracts within the local authority sector. They are looking for an Administrator / Receptionist to join their team to support the business through the provision of high quality administrative duties. Duties of the Administrator / Receptionist: * Providing strong administrative support to various management teams in busy service areas. * Provision of back up support to management teams with independent tasks and specific duties allocated. * Acting as the first point of contact for all visitors and guests. * Ensuring the Reception area is constantly maintained to a high standard of order, presentable at all times. * Ensure a professional image is maintained with telephone calls, both internal and external, answered and dealt with efficiently and promptly. * Resolve Internal and External customer enquiries, referring those that you are unable to resolve to the correct recipient. * Order and maintain stationery and supplies, as required. * Ensure meeting room booking requests are actioned and the meeting room diary/calendar is kept up to date. * Ensure timely preparation of meeting rooms to ensure they are tidy and set up (excluding IT equipment), ready for meetings. Clear up (excluding IT Equipment) meeting rooms after use in a timely manner, ready for next meeting. * Organise refreshments for meetings as and when required. Requirements for the Administrator / Receptionist: * Successful experience working in an Administration/Receptionist role within customer services environment. * Demonstrate knowledge of operating office equipment, with excellent IT proficiency using Microsoft Word, Excel, Outlook, and other office applications. * Strong general administration skills in general office environment, including reporting and IT integration. * Experience within the Construction industry. If you are interested in the Administrator / Receptionist role, please get in touch

Elvet Recruitment have been appointed to recruit for an Administrator in the Billingham area. This is a full-time permanent position. Duties include * Answering telephone and email enquiries * Processing invoices * Maintaining files * Arranging appointments * Scheduling and attending meetings * General ad hoc administration duties Candidates must have previous experience working in an administrator / receptionist function and working knowledge of Microsoft Office applications. Experience working in the construction industry is desirable. For further information contact Maisie Clark at Elvet Recruitment

Job Purpose: The Sales & Marketing administrator processes and manages all AML packs for every sale, sales and marketing invoices, updates all trackers for sales numbers, invoices, training etc. Updates monthly reports with sales figures, prepares documents required by the Director, books meeting rooms and assists sales team with admin related tasks. Responsibilities: * Collating all documents for AML packs for FD to sign off prior to exchange * Liaises with solicitors to progress sales from reservation to exchange. * Liaising with Solicitors on extension requests, advanced payments received and any ad-hoc requirements. * Assisting to putting together relevant comparable evidence and information packs and challenging any down valuations. * Reporting to management on completions and information customer relations managers of any specific information required. * Keeping an up to date risk register for all properties sold for reporting purposes. * Coding/ Inputting all invoices onto a tracker form * Invoices and tracking all fees paid across live sites * Ensuring agents invoice for correct amount. * Produce weekly and monthly reports for sales and marketing director * To produce a sales status pack for all development sites for the S&M director for board meetings. * General day to day support; arrange diaries, book meetings and generally support the team in their day to day activities * Brochure/ Sales Literature/ Model moves; distribute literature as required to overseas desks and all development sites. Couriers for models. * Storage Management; oversee the storage facilities and inventory of stored items in UK and international * Admin staff rotate lunchtime cover and if the receptionist is off sick or on holiday. Involves answering phones, greeting guests, making refreshments. Technical Competencies: * Experience in a similar role * Experience in conveyancing and administration * Competent on word, excel and powerpoint. * Enthusiastic about working in an organised, structured, efficient manner * Excellent communication, both written and verbal * Excellent attention to detail and drive to work to tight timescales. Person Specification: * Proactive, self-driven, results-oriented with a positive outlook * Passion for corporate responsibility * Keen to deliver exceptional customer service * Flexible and reliable * Credible, and comfortable in dealing with a wide variety of stakeholders * Reliable, tolerant, and determined * Team player * Empathic communicator, able to see things from the other person's point of view Please note our standard working hours are 8am until 5.30pm Monday to Friday

My client based in Hoddesdon is looking for a competent Receptionist / Administrator to perform the front of house role and other administrative duties including the arranging of appointments and diary management for the senior executives. This is a friendly construction / building planning related organisation who has an enviable reputation in its sector over a sustained period. The idea candidate will be resilient, have a clear English-speaking voice, be comfortable using the mail merge feature in Word and have an upbeat, positive attitude to the role. You must also be able to commute to Hoddesdon ideally having your own transport. This is a great opportunity for the ideal person to join this company during a period of recovery and growth. Working hours are 9.00am to 5.30pm Monday to Friday with a 1-hour lunch

We are seeking an office adminijnstrator to work for a client of our in the construction industry . This is an initail temporary position but will go permanent for the right person. Duties involve: • Answering telephone calls • Greeting visitors to our offices • Client liaison and dealing with Customer Care enquiries • General administration assistance to all departments • Liaising between site offices and head office • General office duties which include printing, laminating, filing, scanning, emailing, • Letter sending including mail merge • Scanning & keeping track of delivery notes in order to help Accounts process Invoices • Keeping check of office & welfare supplies, ordering when needed. • E To be successful in the Office role you will • Have experience in an office environment • Be an excellent confident communicator both verbally and written • Be highly organised, be able to work on your own initiative and prioritise your workload • Have an ability to think on your feet • Have strong computer skills and possess an excellent knowledge of Microsoft Word, Excel, Outlook email • Have a high attention to detail • Be punctual and reliable Pay circa £10/hour on teh initail temp basis please send your CV for consideratipn

DO YOU WANT TO WORK FOR A LEADING HOUSING CONSTRUCTION COMPANY? DO YOU HAVE EXPERIENCE AS A FRONT OF HOUSE RECEPTIONIST / ADMINISTRATOR ARE YOU LOOKING FOR YOUR NEXT EXCITING ROLE WITH A REPUTABLE COMPANY? IF YOU ANSWERED YES TO ALL OF THE ABOVE THE LOOK NO FURTHER AS WE HAVE THE JOB FOR YOU ... PURPOSE OF THE ROLE To oversee front of house and reception, receive all incoming calls in a timely and professional manner and deal with all incoming and outgoing mail. Provide backup admin support to all other departments when required. JOB DETAILS Hours: 09:00am - 17:30pm (Monday to Friday) Lunch: 1 hour lunch (12pm-1pm) Salary: £15,000 per annum DUTIES: * Greeting all visitors in a professional manner with refreshments and manage the meeting room diary. * Answering the telephone in a professional manner and email messages to staff. * Responsible for all incoming and outgoing post * Check sufficient stationary is in stock and re-order as appropriate * Answer the front door and sign for all deliveries * Daily upkeep of the office and reception area. * Typing and taking meeting minutes * General admin duties and support all departments SKILLS Good customer service and telephone manner Good knowledge of MS Word and Excel are essential HOW TO APPLY This role is an immediate start so please apply online (attaching your CV) as soon as possible. Please be advised that due to the high volume of applications we receive, we are unable to respond to each application individually, please be assured that we will contact all applicants selected for interview. Adecco are an equal opportunities employer. Adecco is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer

Post: Assistant Finance Administrator Division: Finance and Administration Reports To: Finance Team Manager Location: London Office (City) Salary & Package: Circa £22k + Benefits + Bonus Benefits: Benefits and working conditions are superb in this organisation and include 27 days holiday plus statutory holidays and bonus. Experience: Min 2 years My client is a leading multi disciplinary engineering consultancy that employs between 30-40 staff who have been firmly established in the industry since the early 00`s. Due to an increase in work, they are looking to bring in a financial admin assistant to join their growing team. ACADEMIC QUALIFICATIONS - Business/Financial Administration at Degree Level BACKGROUND/TRAINING (PREFERRED) - Property or Building Services Background with previous Credit Controller/Administrative Experience. PERSON SPECIFICATION - This role requires someone who has good attention to detail, who works quickly and efficiently and who is happy carrying out a varied and busy role. - You will act as a point of contact for financial administration and should use your initiative in order to deliver the quality of service that is required of the role. IT KNOWLEDGE - MS Word & Excel (Advanced) - Outlook ATTRIBUTES - Good numerical and organisational skills - Good verbal and interpersonal competence - Collaborative, flexible working style - Professional approach - Proactive, reliable and responsible KEY TASKS AND DUTIES - Financial control and preparation of Invoice raising - Schedule, draft and issue invoices accordingly; update monthly summary - Issuing, updating and management of Job Schedule - Processing remittances and allocating payments on a daily basis - Collection of outstanding debt by telephone, letter and email - Managing the collection of debts and their status by using Excel - Preparing monthly analysis of debtors for internal management purposes - Liaising with Consultants with regard to queries from clients on unpaid invoices - Sending out regular statements to clients - Maintaining up to date and accurate records - Preparing teams expenses submissions - Assist with the development and design of company marketing products and co-ordinate marketing - events; - Copy typing of surveys, reports, correspondence & presentations, asset registers, contracts, minutes - General Admin – telephone and receptionist duties; filing/archiving; diary management - Any other ad-hoc duties as required. Please contact Sean Hitchman on (Apply online only) / (url removed)