26 jobs found

Grounds Operative Location: HMP Rochester - ME1 3QS Salary: 27,505.80 Per Annum Contract: Permanent Full-Time 39 hours per week Monday-Friday We are seeking a dedicated Grounds Operative to join our team at HMP Rochester, a Category C & Male prison. Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment. HMP Rochester runs like a self-contained town it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As a Grounds Operative, you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a Grounds Operative with any combination of: - Experience with grounds maintenance practices in areas of grass maintenance - Essential - Knowledge of relevant health and safety requirements - Experience of taking instructions and following processes and procedures - Experience of supervision - National Vocational Qualification (NVQ) Level 3 qualification in horticulture or a recognised horticultural industry equivalent - Essential - Holding of PA2 and PA6 pesticides qualifications - Good Health & Safety knowledge. - Excellent organisational, time management and people skills. If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. GFSL has been notified by its shareholder (MOJ) that the provision of FM services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will transfer to a private sector provider/providers in Spring 2026. As the programme unfolds, we will learn more. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company

Site Manager - Planned Retrofit Works 55k + package Hereford based We are working with a leading Social Housing contractor to recruit a proactive Site Manager to deliver an internal and external retrofit refurbishment project on Social Housing across the Hereford and Ledbury areas. Work scopes include solar PV, air source heat pumps and window & door replacements. This is a client facing role, you will be responsible for delivering external refurbishment programs to tenanted properties, through effective management of your site team of Assistant Site Managers and Customer Service Officers. You must have experience of delivering similar projects including external cladding with a reputable main contractor, delivering projects on time and within budget, whilst ensuring health and safety standards are adhered to at all times. We are looking for a hands on Site Manager, with a proven track record of driving sites through effective management and maintaining site presence. Site Manager Duties: Controlling the overall direction and whilst maintaining financial control of the contract Work in partnership with the client and client representatives, to ensure that a high quality service delivery is actually provided Cost control and subcontractor management Implementing the short, mid and long term programmes for the various work streams Carry out onsite inspections, undertake investigations, enquiries, prepare reports and offer solutions maintaining continuous improvement Hand over properties on time, working to strict key performance indicators Liaison with the client and contract administrators Health and safety on the site Management and control of the site administration and staff Scheduling and procurement of materials Chair sub-contractor progress meetings Liaising with Design Teams, Client Representatives and Consultants Programming works using MS Project You will be working for a modern, forward thinking business; that believes the strengths, skills and personalities of their people are the key to the groups success. This is a full time, permanent role for which you will receive a highly competitive salary of up to 55K + car / travel allowance + Benefits. For your chance of securing this role please apply online now!

Estates Manager Capital Projects Salary: £48,000 £55,000 + Package Location: South West England Flexible working available A well-established public-sector organisation is seeking an experienced Estates Manager to help oversee and enhance a diverse portfolio of operational properties. Working as part of an established Estates function, you ll combine project delivery with broader property management responsibilities, helping ensure buildings are well maintained, compliant and able to meet ongoing operational requirements. The Role Joining as Estates Manager , you ll take projects from early planning and design through procurement, construction and final handover. You ll also contribute to the delivery of a capital investment programme worth approximately £5.5m . Your remit will include: Delivering refurbishment, construction, maintenance and improvement schemes. Controlling project costs, programmes, quality and risk. Producing specifications, tender packs, cost plans and project briefs. Coordinating contractors, consultants and other project stakeholders. Supporting procurement exercises and evaluating tenders. Carrying out Contract Administrator responsibilities under relevant contracts. Overseeing CDM, Health & Safety, Building Regulations and wider statutory compliance. Coordinating property condition, structural and asbestos surveys. Advising on technical property and maintenance matters. Supporting wider estate activity, including leases, acquisitions, disposals and valuations. Overseeing commissioning, handover and the management of defects. What We re Looking For To succeed as Estates Manager , you ll need a strong property, surveying or construction background with experience managing projects across an operational estate. Ideally, you ll bring: MRICS, MCIOB, RIBA, a relevant Building Surveying degree, or equivalent industry experience. Membership of a relevant professional body. A track record of delivering both major and minor construction projects. Strong commercial, budget and contract administration experience. Knowledge of JCT and/or NEC3 contracts and NBS Specifications. Experience producing tenders, specifications and associated project documentation. Building surveying and asbestos-management knowledge. A sound understanding of procurement and construction legislation. The ability to manage multiple priorities and build effective stakeholder relationships. Flexibility to travel between operational sites across the region. Experience gained within the public sector, a Local Authority or another complex operational estate would be useful, although it isn t essential. Package & Benefits The Estates Manager position comes with a salary of £48,000 £55,000 + package , alongside: Flexible working arrangements Generous pension scheme Generous annual leave Free gym access Access to fitness coaching Eye Care Blue Light Membership discounts This is a broad Estates role for someone who enjoys balancing hands-on project delivery with the technical and strategic demands of managing a substantial property portfolio.

Property Manager Estates & Capital Projects Salary: £48,000 £55,000 + Package Location: Exeter Flexible working available A large public-sector organisation is looking to appoint an experienced Property Manager to join its Estates team, supporting the management and improvement of a varied operational property portfolio. Working alongside senior Estates colleagues, you ll deliver capital and revenue projects while ensuring properties remain safe, compliant and fit for purpose. The Role As Property Manager , you ll manage construction, refurbishment and maintenance projects from initial concept through procurement and delivery to handover, contributing to a capital programme of approximately £5.5m . Key responsibilities include: Managing capital and revenue projects, budgets, programmes and risk. Preparing specifications, tenders, cost plans and project documentation. Leading consultants, contractors and suppliers. Undertaking Contract Administrator duties using relevant forms of contract. Managing procurement, tender evaluation and contractor performance. Ensuring compliance with CDM, Health & Safety, Building Regulations and other statutory requirements. Undertaking and commissioning condition, structural and asbestos surveys. Providing technical advice on property, maintenance and estate matters. Supporting acquisitions, disposals, leases, valuations and wider estate management. Managing project completion, handover and defects. About You The successful Property Manager will ideally have: MRICS, MCIOB, RIBA, a Building Surveying degree with relevant experience, or equivalent industry experience. Membership of an appropriate professional body. Experience delivering major and minor construction projects. Strong contract administration, cost and budget management skills. Knowledge of JCT and/or NEC3 contracts and NBS Specifications. Experience preparing specifications, tenders and project documentation. Building surveying and asbestos-management experience. Good knowledge of construction procurement and relevant legislation. Strong communication, organisation and stakeholder-management skills. The ability to travel between operational sites across the region. Public-sector, Local Authority or emergency-services property experience would be advantageous but isn't essential. What s in it for you? The Property Manager role offers £48,000 £55,000 + package , including: Flexible working arrangements Generous pension scheme Generous annual leave Free gym access and fitness coaching Eye Care Blue Light Membership discounts A varied position offering responsibility across projects, surveying, compliance and estate management within a substantial operational property portfolio.

Site Manager - Social Housing Planned Maintenance Location: Canterbury Contract: Full time, permanent Salary: 55,000 - 60,000 DOE + car allowance OR company vehicle The Opportunity We are working with a leading Social Housing Contractor to recruit a proactive Site Manager to deliver internal and external retrofit projects across social housing properties in Canterbury. This is a client-facing role where you will be responsible for ensuring projects are delivered on time, within budget, and to the highest standards of quality and health & safety. Key Responsibilities Oversee the overall direction of projects while maintaining financial control. Build strong relationships with clients and their representatives to ensure high-quality service delivery. Manage costs and coordinate subcontractors effectively. Plan and implement short, medium, and long-term programmes for multiple work streams. Conduct onsite inspections, investigations, and reporting to drive continuous improvement. Handover properties on time, meeting strict key performance indicators (KPIs). Liaise closely with clients, contract administrators, and design teams. Ensure strict health and safety compliance on site. Manage site administration and staff effectively. Oversee scheduling and procurement of materials. Chair subcontractor progress meetings. Programme works using MS Project. About You Proven track record delivering planned maintenance projects within social housing , ideally retrofit works. Strong leadership skills and the ability to maintain a visible, "hands-on" site presence. Excellent communication and client-facing skills. Experience in cost control and subcontractor management. Competent in using MS Project or similar planning software. Why Join Us You will be part of a modern, forward-thinking business that values the strengths, skills, and personalities of its people as the key to success. In return, you will receive a highly competitive salary, car allowance and mileage reimbursement, alongside excellent career progression opportunities. For your chance to secure this exciting opportunity, please apply online today!

Full job description Site Manager - Social Housing External Maintenance Location: Peterborough Contract: Full time, permanent Salary: 45,000 - 50,000 DOE (Plus Car Allowance Plus Package) The Opportunity We are working with a leading Social Housing Contractor to recruit a proactive Site Manager to deliver an external retrofit projects across social housing properties in the Peterborouigh area. This is a client-facing role where you will be responsible for ensuring projects are delivered on time, within budget, and to the highest standards of quality and health & safety. Key Responsibilities Oversee the overall direction of projects while maintaining financial control. Build strong relationships with clients and their representatives to ensure high-quality service delivery. Manage costs and coordinate subcontractors effectively. Plan and implement short, medium, and long-term programmes for multiple work streams. Conduct onsite inspections, investigations, and reporting to drive continuous improvement. Handover properties on time, meeting strict key performance indicators (KPIs). Liaise closely with clients, contract administrators, and design teams. Ensure strict health and safety compliance on site. Manage site administration and staff effectively. Oversee scheduling and procurement of materials. Chair subcontractor progress meetings. Programme works using MS Project. About You Proven track record delivering planned maintenance projects within social housing , ideally retrofit works. Strong leadership skills and the ability to maintain a visible, "hands-on" site presence. Excellent communication and client-facing skills. Experience in cost control and subcontractor management. Competent in using MS Project or similar planning software. Why Join You will be part of a modern, forward-thinking business that values the strengths, skills, and personalities of its people as the key to success. In return, you will receive a highly competitive salary, car allowance and mileage reimbursement, alongside excellent career progression opportunities. For your chance to secure this exciting opportunity, please apply online today!

Site Total Facilities Manager - Fixed Term Contract Location: HMP Albany, 55 Parkhurst Rd, Newport. PO30 5RS Salary: 59,584.68 per annum - FTC Contract: Permanent - 39hrs per week - Mon-Fri We are seeking a dedicated Site Total Facilities Manager to join our team at HMP Albany, a category B, adult male prison. Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment. HMP Albany runs like a self-contained city, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As a Site Manager you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a Site Manager with a combination of: - Experience of facilities management - Experience of managing budgets - Experience of managing staff teams of 15+ - Experience of operating in a Prison or Military environment - Desirable - Completed a recognised apprenticeship in a facilities / building services trade, or have two years of recognised experience - IOSH Qualification - Desirable - Good Health & Safety knowledge - Excellent organisational, time management and people skills If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. Future Plans. GFSL has been notified by it's shareholder (MOJ) that the provision of FM Services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will complete transfer to a private sector provider/providers no sooner than August 2027. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company

Full job description Site Manager - Social Housing External Maintenance Location: Milton Keynes Contract: Full time, permanent Salary: 45,000 - 50,000 DOE (Plus Car Allowance Plus Package) The Opportunity We are working with a leading Social Housing Contractor to recruit a proactive Site Manager to deliver an external retrofit projects across social housing properties in the Milton Keynes area. This is a client-facing role where you will be responsible for ensuring projects are delivered on time, within budget, and to the highest standards of quality and health & safety. Key Responsibilities Oversee the overall direction of projects while maintaining financial control. Build strong relationships with clients and their representatives to ensure high-quality service delivery. Manage costs and coordinate subcontractors effectively. Plan and implement short, medium, and long-term programmes for multiple work streams. Conduct onsite inspections, investigations, and reporting to drive continuous improvement. Handover properties on time, meeting strict key performance indicators (KPIs). Liaise closely with clients, contract administrators, and design teams. Ensure strict health and safety compliance on site. Manage site administration and staff effectively. Oversee scheduling and procurement of materials. Chair subcontractor progress meetings. Programme works using MS Project. About You Proven track record delivering planned maintenance projects within social housing , ideally retrofit works. Strong leadership skills and the ability to maintain a visible, "hands-on" site presence. Excellent communication and client-facing skills. Experience in cost control and subcontractor management. Competent in using MS Project or similar planning software. Why Join You will be part of a modern, forward-thinking business that values the strengths, skills, and personalities of its people as the key to success. In return, you will receive a highly competitive salary, car allowance and mileage reimbursement, alongside excellent career progression opportunities. For your chance to secure this exciting opportunity, please apply online today!

Site Manager - External Planned Works 52k + car allowance or company vehicle Birmingham Full-Time, permanent position We are working with a leading Social Housing Contractor to recruit an experienced Site Manager to deliver a Planned Maintenance program in tenanted properties across Birmingham. Scope of works includes roofing, EWI, scaffolding, window replacements, brick slip and FRA works, across live environments. This is a client facing role where you will be responsible for delivering refurbishment programs through effective management of your site team of Assistant Site Managers and Customer Service Officers. We are looking for candidates with proven experience of driving successful delivery through effective management, whilst ensuring health and safety standards are adhered to at all times. Site Manager Duties: Controlling the overall direction and whilst maintaining financial control of the contract Work in partnership with the client and client representatives, to ensure that a high quality service delivery is actually provided Cost control and subcontractor management Implementing the short, mid and long term programmes for the various work streams Carry out onsite inspections, undertake investigations, enquiries, prepare reports and offer solutions maintaining continuous improvement Hand over properties on time, working to strict key performance indicators Liaison with the client and contract administrators Health and safety on the site Management and control of the site administration and staff Scheduling and procurement of materials Chair sub-contractor progress meetings Liaising with Design Teams, Client Representatives and Consultants Programming works using MS Project You will be working for a modern, forward thinking business; that believes the strengths, skills and personalities of their people are the key to the groups success. This is a full time, permanent role for which you will receive a highly competitive salary of up to 52K plus package. For your chance of securing this role please apply online now!

Commercial Administrator Cardiff Area Vale Recruitment are seeking an administrator for a commercial team within a large housbuilding company, dealing with everything to do with building: quantity surveying, estimating, procurement and material buying. This role will require reports to be made to the Commercial Manager or Commercial Director. Responsibilities: Work with the Commercial Director/Commercial Manager to ensure that all required administrative tasks are dealt with in an efficient manner Carry out departmental administration tasks as and when required by different departments Manage and maintain the filing systems and databases Contact and deal with both internal and external customers to ensure a smooth flow of information and work between the departmentts and all relevant parties Make sure that documents are processed in an effective and efficient manner, using the correct systems and working within set time frames Requirements: Experience of working in an administration/secretarial role A high level of proficiency with MS Office programs and a good standard of written English Able to manage self efficiently and have good time management skills Professional manner in dealing with internal and external customers Excellent telephone skills Salary & Benefits: Competitive Salary Competitive Bonus Scheme 26 days' holiday Choice of Flexible Benefits This role is to start on a Temp to Perm basis - there with be a 3 to 6 month period of temporary employment before the right candidate would be taken on a permenant basis. This job is advertised on behalf of our client by us acting as an agency.

Looking to build a career in construction procurement? This is an excellent opportunity to join a well-established specialist roofing and cladding contractor delivering technically demanding packages across a range of live construction projects. You will become part of a busy, supportive buying team, helping to keep projects moving by ensuring materials, plant and equipment are ordered accurately and delivered to site on time. This role would suit an organised and commercially minded administrator who wants to develop into a construction Buyer. The Role You will support the buying team with: Raising and processing purchase orders Tracking deliveries and updating project teams Confirming prices, lead times and availability with suppliers Maintaining accurate procurement and supplier records Assisting with quotation comparisons Resolving routine delivery and invoice queries Arranging returns for damaged or incorrect materials Updating internal spreadsheets and purchasing systems Liaising with suppliers, site teams and Project Managers About You You will be organised, accurate and confident communicating by phone and email. Previous experience in administration, purchasing, stock control or customer service would be beneficial. Construction experience is not essential, provided you are keen to learn and develop. You should have: Strong attention to detail Good Microsoft Excel, Word and email skills A proactive and organised approach Confidence dealing with suppliers and internal teams The ability to manage several tasks at once An interest in construction, buying or supply-chain management Any previous experience in the construction sector would be beneficial Company Benefits Include: 5.6 weeks annual leave plus bank holidays Your birthday off every year Additional time off between Christmas and New Year Company pension scheme Early finish on Fridays Training and development opportunities Career progression opportunities Sage employee discounts and benefits Regular team socials, nights out and events throughout the year Company golf days Regular charity fundraisers and clothing donations

Assistant Buyer / Buying Administrator / Procurement Administrator - Construction The Company My client are a Specialist Subcontractor in the construction industry. The copmany work with main contractors, architects, developers and consultants on both residential and commercial projects across London. Projects ranging from £500k-£5m. HQ based in Essex/Herts border. The Role - Assistant Buyer / Procurement Administrator My client are looking for an experienced Assistant Buyer, with strong relationship building skills. Buying experience in construction is essential. Reporting into a procurement manager, you will be responsible for: Procurement and scheduling of products, materials, plant, and equipment Ensuring purchases offer best value Monitoring and reporting of price increases, updating internal spread sheets. Tracking orders and proactively addressing any failed or late deliveries Arranging the return of non-conforming products Maintaining and developing the supply chain Processing of purchase ledger records Working in close collaboration with their Project Managers, design team and procurement manager, This is a great opportunity to join a forward-thinking contractor, with strong career growth opportunities. Being able to drive and having your own vehicle is essential, due to office location. Assistant Buyer / Buying Administrator / Procurement Administrator - Construction

Cleaning Operative Location: HMP Lewes Salary: 20,457.45 Contract: Permanent - Part Time - 29.25 hours per week We are seeking a dedicated Cleaning Operative to join our team at HMP Lewes, a Category B & Adult Male prison. Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment. HMP Lewes runs like a self-contained town it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As a Cleaning Operative you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a Cleaning Operative with a combination of: - Experience of working within a cleaning environment - Knowledge of COSHH - Knowledge of relevant health and safety requirements - Excellent organisational, time management and people skills. If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. Future Plans. GFSL has been notified by it's shareholder (MOJ) that the provision of FM Services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will complete transfer to a private sector provider/providers no sooner than August 2027. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company

Company Profile CBRE Global Workplace Solutions (GWS) is a leading facilities management provider, delivering integrated workplace solutions that support clients across a wide range of sectors. Job Title: Contract Support & Helpdesk Operative The Contract Support & Helpdesk Operative plays a pivotal role in the smooth day-to-day administration of the facilities management contract, acting as the central coordination point between the client, on-site engineering and soft services teams, supply chain, and the wider CBRE GWS account team. Role Summary: The post holder is the first point of contact for all facilities-related requests and queries raised by building occupiers and tenants, ensuring that work orders are accurately logged, tracked, and progressed through to completion within agreed SLA timescales. In addition to helpdesk duties, the role encompasses a broad range of administrative, financial, and compliance support activities that underpin effective contract delivery. Serve as the first point of contact for all facilities helpdesk requests received via telephone, email, and the CAFM/CMMS system, ensuring all jobs are logged accurately and promptly. Assign reactive and planned work orders to the appropriate engineer, supplier, or subcontractor in accordance with priority and SLA requirements. Monitor the progress of open work orders and proactively chase outstanding jobs, escalating any at-risk or breached SLAs to the Contract Manager without delay. Provide regular status updates to building occupiers and tenants on the progress of their logged requests, ensuring a professional and courteous service at all times. Maintain helpdesk data integrity, ensuring all job records are complete, accurately categorised, and closed in a timely manner following confirmation of completion. Produce and distribute daily, weekly, and monthly helpdesk performance reports, including SLA compliance, open job age, and reactive volumes for the Contract Manager and client. Raise purchase orders for reactive works, subcontractor call-outs, and materials in line with the contract's financial approval matrix and CBRE procurement processes. Process supplier invoices, matching against purchase orders and ensuring timely submission for approval and payment. Maintain accurate records of contract expenditure against budget, flagging variances or overspends to the Contract Manager promptly. Support the preparation of monthly management accounts packs, client reports, and financial summaries. Manage Work Order Maintenance (WOM), ensuring all rechargeable works are captured, costed, and submitted for client approval within agreed timescales. Assist with the administration of subcontractor purchase orders, including obtaining quotes, raising works orders, and closing out completed works on the CAFM system. Act as the on-site system administrator for the CAFM/CMMS platform, maintaining accurate asset data, PPM schedules, and contractor records. Create and maintain PPM task schedules, ensuring all planned maintenance activities are correctly programmed and allocated within the system. Upload and manage compliance documentation, including service reports, statutory certificates, and risk assessments. Produce system-generated reports to support contract governance, client meetings, and compliance audits. Provide first-line system support and guidance to the engineering team, ensuring accurate job recording and CAFM compliance. Maintain the site compliance tracker, ensuring all statutory inspections, service visits, and certifications are up to date and renewal actions are flagged in advance. File and manage all contract documentation, including subcontractor service reports, risk assessments, RAMS, O&M manuals, and insurance certificates. Support the preparation and collation of materials for client governance meetings, monthly KPI reviews, and contract audits. Maintain the site's Permit to Work (PTW) log, ensuring all permits are correctly issued, tracked, and closed out in a timely manner. Ensure all records are maintained in accordance with CBRE GWS document management standards and GDPR requirements. Liaise with approved subcontractors and suppliers to schedule and confirm attendance for PPM visits, reactive call-outs, and project works. Ensure all subcontractors attending site hold current insurance, RAMS, and induction documentation prior to commencement of works. Maintain the approved subcontractor register, monitoring expiry dates for insurance, accreditations, and site induction records. Obtain and evaluate competitive quotations for minor works in accordance with the contract's procurement thresholds. Provide general administrative support to the Contract Manager and on-site FM team, including meeting coordination, minute-taking, correspondence, and presentation preparation. Maintain office supplies and stationery for the facilities management team, managing stock levels and placing orders as required. Manage the site's key register, access fob allocation records, and contractor signing-in systems. Support the onboarding and induction of new team members, ensuring access to systems, uniforms, and site-specific documentation is arranged in advance. Undertake any other reasonable administrative duties as requested by the Contract Manager or Account Manager. Experience Required: Proven experience in an administrative, helpdesk, or facilities coordination role, ideally within a corporate or FM environment. Confident and professional communicator with the ability to manage multiple stakeholders simultaneously. Strong organisational skills and high attention to detail, with the ability to manage competing priorities and deadlines effectively. Experience using CAFM/CMMS systems such as Concept Evolution, Maximo, ServiceNow, or similar for job logging, tracking, and reporting. Proficient in Microsoft Office, particularly Outlook, Excel, and Word, including the ability to produce reports and track data. Experience processing purchase orders and/or invoices within a structured approval framework. A customer-focused mindset with a proactive, solution-driven approach to queries and issues. Familiarity with financial processes including WIP management, budget tracking, and month-end reporting. Understanding of hard FM services and planned preventative maintenance programmes. Knowledge of GDPR requirements in the context of document management and data handling. Experience with Microsoft SharePoint, Power BI, or similar reporting and collaboration platforms. Key Competencies Customer & Tenant Focus Acts as a professional first point of contact and manages requests with warmth, efficiency, and a solutions-focused approach. Organisational Skills Manages a high volume of concurrent tasks with accuracy and composure and prioritises effectively under pressure. Communication Communicates clearly and professionally across all channels and keeps stakeholders informed while managing expectations proactively. Attention to Detail Maintains high standards of data accuracy and document management and identifies and corrects errors before they become issues. Teamwork Supports a collaborative culture and builds strong working relationships across the FM team, supply chain, and client stakeholders. Adaptability Responds positively to changing priorities and business demands and is comfortable operating in a dynamic, fast-paced environment. Commercial Awareness Understands the financial implications of contract performance and supports the team in managing cost, compliance, and client value. Continuous Improvement Proactively identifies administrative inefficiencies and suggests practical improvements to processes, systems, and reporting. DISCLAIMER This job description is not exhaustive and may be subject to review in conjunction with the post holder and line manager in response to changes in business requirements.

This role will be responsible for the procurement of goods and services according to company need and demands of our Roofing and cladding requirements. Working in close collaboration with our Project Managers, design team and procurement manager, this key role will ensure the procurement and timely delivery of goods and services required by the business. The ability to negotiate competitive prices and ensure on time and budget delivery is essential for this role. The ideal candidate will possess good negotiation skills, preferably roofing or cladding buying experience. Experience and technical skills in construction and procurement, such as the ability to read construction drawings & undertake take-offs would be helpful. We are looking for a commercially aware and a proficient negotiator. Ensuring that all materials are purchased at the best price and are delivered on time so that projects continue without interruption. Liaising with preferred and specified suppliers, you will manage the competing demands of long-lead items and real-time demand from our construction sites.

Buying Administrator Required in Enfield GVR Solutions are working with a well-established specialist cladding and roofing contractor that has built an excellent reputation for delivering high-quality building envelope solutions across commercial, industrial and residential projects. Due to continued growth, they are looking to appoint a Buying Administrator to support their busy procurement team. This is an excellent opportunity for an organised and proactive individual looking to develop their career within the construction industry. Responsibilities of the Buying Administrator: Procurement and scheduling of products, materials, plant, and equipment Ensuring purchases offer best value Monitoring and reporting of price increases, updating internal spread sheets. Tracking orders and proactively addressing any failed or late deliveries Arranging the return of non-conforming products Maintaining and developing the supply chain Processing of purchase ledger records The Buying Administrator must have/be: Excellent commercial awareness and negotiation skills to optimise pricing and commercial terms Ability to forward plan for multiple site projects and prioritise workload across long-lead and real time demands Identify potential supply problems and solutions Excellent interpersonal skills - strong relationship builder and communicator Takes individual ownership and collaborates to deliver team and company objectives Ability to undertake take offs would be an advantage (training will be given) Ability to implement and manage sound business processes and procedures If you are interested in the Buying Administrator role then please get in touch.

Location: Whitchurch -you must live a short commutable distance from the office Starting annual salary between: £28,000 - £32,000 (negotiable) We have been instructed by an up and coming renewable energy specialist to find an experienced Office Manager / Administrator to join the core team and take on the smooth running of their small office near Whitchurch. The business delivers installation & maintenance across Solar PV, Battery Storage, Heat Pumps, EV Charging, and general electrical services. Their ambition is to be a significant contributor to the UK s production of renewable energy and accelerate the transition to a net zero future. This is a chance to join a business in its infancy and have a real impact, not only on the business but more importantly the environment. About you; It is as important to them to find the right fit than anything else. The team is small, the ambition is huge and they want this Office Manager / Administrator to learn and grow along with the business - someone that s excited by renewables and would love to have their contribution recognised and fully appreciated! As an Office Manager / Administrator you will need some experience within the construction(mechanical, electrical, new build) industry and the specifics that come with that. Something similar to a site secretary / administrator. The Office Manager / Administrator s role; This is a varied and hands-on role requiring some experience and knowledge of the construction industry. You will support the core team with everything they need - all office administration, finance, procurement and compliance; supporting the smooth operation and growth of the business. Some key responsibilities Act as the primary point of contact supporting the Directors and the wider team Coordinate diaries, schedule meetings, manage priorities and ensure all relevant briefing materials and documentation are available Maintain construction accreditations, insurances and company compliance records Manage health & safety documentation, training records and certification Liaise with suppliers and subcontractors regarding orders, invoices and account queries Assist with purchase ledger, sales ledger, invoice processing, payroll information and credit control Ensure all company records are maintained Manage document control Assist with data migration, document scanning, record management and process improvement initiatives Ensure office facilities, equipment and supplies are maintained and always available Manage office purchasing activities, software subscriptions and supplier contracts Identify opportunities to improve efficiency and support the ongoing development of business operations If you're a suitably experienced Office Manager or Administrator that lives local to Whitchurch, Shropshire, please apply with your CV and we will arrange a phone call to discuss the opportunity in further detail. We look forward to hearing from you! We are not an agency but are partnered with this business for whom we manage their recruitment. This is a permanent full time role.

Project Administrator/Document Controller 12 Month Contract (37.5hrs p/w) Dorset 1st Step Solutions are supporting a National Contractor on the requirement of an experienced Project Administrator to join their established team in Dorsett. We are looking for selective candidates that have extensive experience of working with an M&E Contractor, supporting across all project functions and maximising the effectiveness of the management team. Responsibilities: - Document control. - Quality Assurance administration. - Procurement tracking. - Meeting coordination. - Action tracking. - Progress reporting. - Commissioning preparation. - Handover documentation. Skills: - Having interpersonal skills. - Good communication skills. - Being able to work as part of a team. - Having excellent IT skills. You must be comfortable using the office suite and be able to learn and absorb new web based databases. - Having high attention to details. - Ability to keep clear and accurate records and reports. - Having organisation skills. - Ability to organise work load and to manage filing systems. - Being flexible and proactive. - Having good written and spoken communication abilities. Due to the number of applications that we receive, only successful candidates will be contacted.

Commercial Manager Horley / Gatwick (Office & Site-Based) 70,000 - 85,000 (DOE) + Package We are seeking an experienced and commercially astute Commercial Manager to join our team based near Horley / Gatwick . This is a senior leadership role with full responsibility for the commercial performance across both surveying and estimating functions , ensuring strong financial control, risk management, and delivery of profitable projects. The Role As Commercial Manager, you will lead and oversee the commercial operations across multiple projects, managing both the Surveying and Estimating teams while maintaining a strong focus on profitability, risk mitigation, and cashflow management . This is a hands-on leadership position reporting at Board level , requiring a confident decision-maker who can drive consistency and best practice across all commercial activities. Key Responsibilities Surveying Team Leadership Manage a team of 2 Surveyors and 1 Commercial Administrator Oversee monthly applications for payment Lead cashflow management , including payment and pay less notices Conduct account reviews and client meetings Prepare and negotiate final accounts Provide accurate reporting to Board level Estimating & Pre-Construction Oversight Review tender documentation and contract orders Ensure clear understanding of commercial terms and contract risks Identify key risks, red flags, and opportunities Support alignment between estimating and delivery teams Commercial Support to Estimating Oversee Estimating Manager, 2 Estimators, and 1 Junior Estimator Ensure consistency and accuracy across all tenders and estimates Drive a robust commercial approach across pre-construction activities Overall Commercial Responsibility Full ownership of live project commercial performance Protect margins and profitability Lead variation management and change control processes Oversee subcontract procurement and commercial compliance Maintain a strong commercial cash position across projects About You We're looking for a strong commercial leader with: Proven experience in a Commercial Manager or Senior QS role Background in construction / contracting environments Experience managing both surveying and estimating functions Strong knowledge of contracts, risk management, and commercial strategy Leadership experience managing multi-disciplinary teams Excellent communication skills with Board-level reporting capability A proactive, detail-driven mindset with a focus on delivery and results Working Hours 08:00 - 17:00 , Monday to Friday Primarily based at the Horley office , with travel to sites as required Salary & Benefits 70,000 - 85,000 (depending on experience) Company car allowance Bupa private healthcare (after 3 months) Pension scheme (auto-enrolment with employer contribution after 3 months) Travel expenses reimbursed (office and site travel) Bonus potential included Why Join Us? This is a fantastic opportunity to take ownership of a key commercial function within a growing business, influence strategic decisions at Board level, and shape the commercial success of a diverse project portfolio.

We are currently seeking an organised, proactive, and detail-oriented Construction Administrator / Coordinator to join a busy and expanding Capital Works team based in Newcastle. In this vital support role, you will be the administrative backbone of our capital projects, ensuring that all documentation, scheduling, and communications run seamlessly from initial planning through to project handover. If you have a background in construction, facilities management, or property administration and thrive in a fast-paced environment, this is an excellent opportunity to secure a permanent role with a competitive salary. Key Responsibilities Project Documentation: Assist in the preparation, compilation, and management of project files, Operation & Maintenance (O&M) manuals, Health & Safety files, and RAMS (Risk Assessments and Method Statements). Scheduling & Coordination: Coordinate diaries, site visits, and project meetings for the Capital Works team, ensuring engineers, contractors, and clients are fully aligned. Procurement & Invoicing: Raise purchase orders, process supplier invoices, track project expenditures, and assist with general commercial administration. Stakeholder Communication: Act as a key point of contact for internal teams, subcontractors, and clients, handling enquiries promptly and professionally. Compliance & Record Keeping: Maintain accurate logs of project progress, compliance certificates, subcontractor certifications, and site audits using in-house management systems. General Office Support: Provide general administrative assistance to the Capital Works management team to drive operational efficiency. Candidate Requirements Experience: Proven administrative experience within a construction, facilities management, property, or engineering environment. Organisation: Exceptional time-management skills with the ability to juggle competing priorities in a deadline-driven setting. Communication: Strong written and verbal communication skills, with a confident, professional telephone manner. IT Literacy: Proficient across Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new database or project management software. Attention to Detail: Meticulous approach to compliance, data entry, and document control. Whats on Offer Salary: 28,000 per annum Contract: Permanent, Full-Time Benefits: Standard company pension scheme, generous holiday allowance, and opportunities for professional development within a growing sector. Apply online today or contact Astrid Camacho at Branta Recruitment for more information.