Are you a highly organised administrator, great with people, and motivated by making a real difference? As our Property and Facilities Administration Assistant, you will play a key part in coordinating repairs, maintenance, and compliance checks across our property portfolio and be the first point of contact for maintenance queries, working closely with landlords, contractors, and internal teams to ensure issues are logged, tracked, and resolved efficiently. Based in Oxford city centre you will manage property-related records, service contracts, and documentation, keeping systems accurate and up to date. From scheduling compliance inspections to raising purchase orders and maintaining the asset register, your attention to detail will help ensure we meet all statutory obligations and provide safe, well-maintained accommodation. You will support the essential behind-the-scenes work that keeps the buildings safe, compliant, and comfortable for those who need them most. Main Purpose of Job: The Property and Facilities Assistant will provide essential administrative and coordination support to the Property and Facilities team. The role ensures that buildings are maintained to a safe, compliant, and high standard through effective management of maintenance requests, service contracts, compliance checks, and supplier communication. This is a primarily office-based administrative role, requiring excellent organisation, communication, and attention to detail to ensure all property-related records, reports, and procedures are managed efficiently. From time to time you will be expected to visit sites to support the wider team with full training provided Main Areas of Responsibility: Support the Property and Facilities Manager in maintaining and developing systems for managing property repairs, maintenance, compliance checks, and service contracts. Receive maintenance and repair reports from various teams and log them accurately on the internal property database or jobs log. Under direction from the Property and Facilities Manager, report and allocate jobs to landlords, managing agents, or approved contractors. Work with the compliance manager to support with tracking appointments for inspections and compliance works such as gas and electrical checks, PAT testing, fire safety servicing, lift maintenance, and water hygiene monitoring. Liaise with contractors, landlords, and suppliers via phone and email to arrange works, confirm attendance, and follow up on outstanding issues. Maintain detailed and up-to-date records of all maintenance activity, compliance certificates, service reports, and contractor documentation. Support the Property and Facilities Manager with preparing and issuing purchase orders, works orders, and contractor instructions in line with internal policies. Assist with the procurement and ordering of supplies (e.g. cleaning, maintenance, or health and safety items) as directed, ensuring records are accurate and stock levels maintained. Maintain filing systems (both digital and paper-based) for all property and facilities documentation, ensuring information is easily accessible and up to date. Assist in the preparation of property-related reports, spreadsheets, and summaries for management meetings and audits. Work collaboratively with colleagues across departments to support effective service delivery. Maintain an understanding of Health and Safety, Equality and Diversity, and Safeguarding policies. Undertake any other reasonable administrative duties as required to support the Property and Facilities function. Contribute to a positive working environment in which equality and diversity are valued, and staff are enabled to do their best. This is Monday - Friday, Full Time: 37.5 hours p/w hours: 9am - 5pm or 8am - 4pm and they are also open to someone part-time 20-25 hours per week. The odd out of hours cover may be needed and time paid in lieu. Salary offered is 26,780 and this is based in Oxford City Centre.
24/01/2026
Full time
Are you a highly organised administrator, great with people, and motivated by making a real difference? As our Property and Facilities Administration Assistant, you will play a key part in coordinating repairs, maintenance, and compliance checks across our property portfolio and be the first point of contact for maintenance queries, working closely with landlords, contractors, and internal teams to ensure issues are logged, tracked, and resolved efficiently. Based in Oxford city centre you will manage property-related records, service contracts, and documentation, keeping systems accurate and up to date. From scheduling compliance inspections to raising purchase orders and maintaining the asset register, your attention to detail will help ensure we meet all statutory obligations and provide safe, well-maintained accommodation. You will support the essential behind-the-scenes work that keeps the buildings safe, compliant, and comfortable for those who need them most. Main Purpose of Job: The Property and Facilities Assistant will provide essential administrative and coordination support to the Property and Facilities team. The role ensures that buildings are maintained to a safe, compliant, and high standard through effective management of maintenance requests, service contracts, compliance checks, and supplier communication. This is a primarily office-based administrative role, requiring excellent organisation, communication, and attention to detail to ensure all property-related records, reports, and procedures are managed efficiently. From time to time you will be expected to visit sites to support the wider team with full training provided Main Areas of Responsibility: Support the Property and Facilities Manager in maintaining and developing systems for managing property repairs, maintenance, compliance checks, and service contracts. Receive maintenance and repair reports from various teams and log them accurately on the internal property database or jobs log. Under direction from the Property and Facilities Manager, report and allocate jobs to landlords, managing agents, or approved contractors. Work with the compliance manager to support with tracking appointments for inspections and compliance works such as gas and electrical checks, PAT testing, fire safety servicing, lift maintenance, and water hygiene monitoring. Liaise with contractors, landlords, and suppliers via phone and email to arrange works, confirm attendance, and follow up on outstanding issues. Maintain detailed and up-to-date records of all maintenance activity, compliance certificates, service reports, and contractor documentation. Support the Property and Facilities Manager with preparing and issuing purchase orders, works orders, and contractor instructions in line with internal policies. Assist with the procurement and ordering of supplies (e.g. cleaning, maintenance, or health and safety items) as directed, ensuring records are accurate and stock levels maintained. Maintain filing systems (both digital and paper-based) for all property and facilities documentation, ensuring information is easily accessible and up to date. Assist in the preparation of property-related reports, spreadsheets, and summaries for management meetings and audits. Work collaboratively with colleagues across departments to support effective service delivery. Maintain an understanding of Health and Safety, Equality and Diversity, and Safeguarding policies. Undertake any other reasonable administrative duties as required to support the Property and Facilities function. Contribute to a positive working environment in which equality and diversity are valued, and staff are enabled to do their best. This is Monday - Friday, Full Time: 37.5 hours p/w hours: 9am - 5pm or 8am - 4pm and they are also open to someone part-time 20-25 hours per week. The odd out of hours cover may be needed and time paid in lieu. Salary offered is 26,780 and this is based in Oxford City Centre.
Administrator - Maidstone The Shore Group are working with a Facilities Management Company, who are seeking an Administrator for their Maidstone office. We are seeking an inidvidual who has a minimum of 2 years' Administrative experience, who is open to growing and working their way up in the business. Preferably a background working within a Construction or Facilities Management company. Experience: Microsoft platforms Excel If you are looking for change and your experience aligns with this position, please apply today!
22/01/2026
Full time
Administrator - Maidstone The Shore Group are working with a Facilities Management Company, who are seeking an Administrator for their Maidstone office. We are seeking an inidvidual who has a minimum of 2 years' Administrative experience, who is open to growing and working their way up in the business. Preferably a background working within a Construction or Facilities Management company. Experience: Microsoft platforms Excel If you are looking for change and your experience aligns with this position, please apply today!
Benefits Administrator Newcastle 29,700 Hybrid work set up - 2 days in the office, 3 days at home Brief Benefits Administrator needed for a well-known Facilities Management organisation based in Newcastle who are looking to employ an experienced and well-rounded Benefits Administrator that takes pride in their work. The successful candidate must have a strong administrative background and have a keen interest in becoming a Benefits Administrator. If you have experience within Benefits and/or Reward procedures that would be a plus! Benefits Salary: 26,000 - 29,700 per annum 24 day's holiday Pension Plan Career Progression What the role entails: Some of the main duties of the Benefits Administrator will include: Ensure accurate and timely processing of benefits activities including: new joiners and leavers benefits administration; insurances (Life/Private Medical/Dental/Critical Illness); income protections; holiday trading; cycle to work; childcare vouchers; optional benefits (e.g. Gympass, Green Car options, salary finance); long service awards. Support the administrative activity of the Annual Benefits Window, ensuring payments and deductions are calculated and recorded to the payroll system. Monitor salary sacrifice deductions against employees salaries in line with legislation. Support the P11D process, working with stakeholders across the business. Calculate benefit payments and deductions and record in the payroll system. Apply National Minimum Wage legislation when processing benefit allowance requests. Validate payroll calculations to ensure benefit changes are inline with policy and legislation. Work with 3rd party Benefit providers to ensure new starters or changes are registered in their portals or systems. Analyse reports to identify current benefits take up to support decision making by Reward Team. Co-ordinate audit activity for own work area, with timely monthly sign off. Support the Team Leader in data collection and analysis across the team, e.g. numbers of employees with an entitlement to benefits to support. Deal with queries from employees, managers and HR on all HR Administrative processes and procedures. Manage own workload in line with service level targets. What experience you need to be the successful Benefits Administrator: Administrative experience. HR & Payroll systems - Desirable. Understanding of HR Administration regulations and procedures - Desirable. Understanding of Benefits and/or Reward procedures - Desirable. Working knowledge of Microsoft packages. Knowledge of current GDPR. SAP (desirable). Ability to prioritise and work with colleagues to deadlines. This really is a fantastic opportunity for a Benefits Administrator to progress their career. If you are interested please apply as soon as possible as this position will be filled quickly so don't miss out! Services advertised by Gold Group are those of an Agency and/or an Employment Business. We will contact you within the next 14 days if you are selected for interview. For a copy of our privacy policy please visit our website.
22/01/2026
Full time
Benefits Administrator Newcastle 29,700 Hybrid work set up - 2 days in the office, 3 days at home Brief Benefits Administrator needed for a well-known Facilities Management organisation based in Newcastle who are looking to employ an experienced and well-rounded Benefits Administrator that takes pride in their work. The successful candidate must have a strong administrative background and have a keen interest in becoming a Benefits Administrator. If you have experience within Benefits and/or Reward procedures that would be a plus! Benefits Salary: 26,000 - 29,700 per annum 24 day's holiday Pension Plan Career Progression What the role entails: Some of the main duties of the Benefits Administrator will include: Ensure accurate and timely processing of benefits activities including: new joiners and leavers benefits administration; insurances (Life/Private Medical/Dental/Critical Illness); income protections; holiday trading; cycle to work; childcare vouchers; optional benefits (e.g. Gympass, Green Car options, salary finance); long service awards. Support the administrative activity of the Annual Benefits Window, ensuring payments and deductions are calculated and recorded to the payroll system. Monitor salary sacrifice deductions against employees salaries in line with legislation. Support the P11D process, working with stakeholders across the business. Calculate benefit payments and deductions and record in the payroll system. Apply National Minimum Wage legislation when processing benefit allowance requests. Validate payroll calculations to ensure benefit changes are inline with policy and legislation. Work with 3rd party Benefit providers to ensure new starters or changes are registered in their portals or systems. Analyse reports to identify current benefits take up to support decision making by Reward Team. Co-ordinate audit activity for own work area, with timely monthly sign off. Support the Team Leader in data collection and analysis across the team, e.g. numbers of employees with an entitlement to benefits to support. Deal with queries from employees, managers and HR on all HR Administrative processes and procedures. Manage own workload in line with service level targets. What experience you need to be the successful Benefits Administrator: Administrative experience. HR & Payroll systems - Desirable. Understanding of HR Administration regulations and procedures - Desirable. Understanding of Benefits and/or Reward procedures - Desirable. Working knowledge of Microsoft packages. Knowledge of current GDPR. SAP (desirable). Ability to prioritise and work with colleagues to deadlines. This really is a fantastic opportunity for a Benefits Administrator to progress their career. If you are interested please apply as soon as possible as this position will be filled quickly so don't miss out! Services advertised by Gold Group are those of an Agency and/or an Employment Business. We will contact you within the next 14 days if you are selected for interview. For a copy of our privacy policy please visit our website.
We now have an excellent opportunity for a Scheduler to join our repairs and maintenance team. Based from our office in Greenhithe, Kent this is an exciting opportunity to join a leading FM company. Rydon Maintenance is an expanding division of the Rydon Group and is successfully providing facilities management services to a variety of clients, predominantly within the healthcare and housing association sectors. For over 40 years, we've recruited talented and innovative people to build and maintain homes, schools, hospitals, student accommodation and more. We combine a personal touch with outstanding technical expertise to deliver award-winning, quality facilities for local communities with a commitment from people who are passionate about what they do. Job Purpose Do you have a passion for helping others Are you proud of your strong people skills, organisation skills and enjoy solving problems If so, why not consider joining Rydon as a Scheduler This is a varied role where you will organise the diaries of our maintenance engineers to make sure that they attend and complete repairs on behalf of our residents/customers. This role is challenging, fast paced and is pivotal in ensuring that all maintenance and repair jobs are allocated to the appropriate engineer and allotted the correct amount of time. You will be responding to reactive call outs or planning of preventative maintenance visits, scheduling the works to the engineers, ensuring relevant access requirements / security is adhered to. You will also monitor works to ensure that they complete on time so that the engineer is able to attend to their next job. You will use our scheduling software to oversee our the working days of multiple engineers, moving/reallocating jobs as and when emergencies need to be booked in or when extra time is needed. In addition to managing the time of our directly employed engineers, you will also arrange for sub-contractors to complete specialist repairs, making sure all jobs are closed down on the system once completed. You will also liaise closely with our call centre team and residents, agreeing appointment times when scheduling in works. What we can offer you A clear pay structure starting with a competitive starting salary of £28,090 per annum and increasing as you develop and achieve in the role 25 days holiday Incentives and recognition for your performance Full training, ongoing coaching and support Pension Scheme: 4% contributory. Free Eyesight test and Flu Vaccinations Health Cash Plan: helping you spread the cost of essential healthcare 24/7 EAP Service: free advice, counselling and support for you and your family whenever you need it. Wellbeing and mental health champions readily available at work. Access to an employee discount scheme which includes a wide-range of special offers and discounts on insurances, lifestyle goods and services. Flexible benefits for you to choose from including Critical Illness, DenPlan and Cycle to work schemes. Employee Referral Scheme: recommend a personal connection to us and claim a cash reward for their successful hire. Opportunities to progress your career across the business. Where will I be working We are based in Greenhithe, Kent just a short distance away from Bluewater. We do offer a hybrid working policy and most of our team work at home and in the office on a rotational basis. Please note that we do not offer hybrid working whilst training. When you are travelling to us we have good bus route links and only 5 minutes from the nearest railway station. We also have free parking. It's a fun and sociable office which promotes an inclusive culture. This is a permanent full time position and working hours are 40 per week, Monday to Friday 8am to 5pm. If you re looking for a full-time and rewarding opportunity where no two days are the same, then a role as a Scheduler within Rydon could be for you. Experience Required Although previous experience of working as a Repairs Co-ordinator / Repairs Scheduler within a social housing or commercial maintenance company is desirable, it is not crucial. Above all you will: Enjoy working in a busy and fast paced environment Have an aptitude for problem-solving Have strong administration skills and attention to detail Be computer literate able to use Microsoft Office, Outlook and Google Maps. Have a passion for great customer service and a excellent telephone manner If this sounds like you we'd strongly encourage you to apply. Additional Information As a well established, progressive company we are committed to attracting and retaining individuals by offering an excellent benefits package that includes a wide range of core and voluntary benefits. Rydon is an equal opportunities employer and promotes diversity in employment. Successful candidates will be selected solely on their ability to carry out the duties of the post. To be redirected to our dedicated careers page to complete your application.
21/01/2026
Full time
We now have an excellent opportunity for a Scheduler to join our repairs and maintenance team. Based from our office in Greenhithe, Kent this is an exciting opportunity to join a leading FM company. Rydon Maintenance is an expanding division of the Rydon Group and is successfully providing facilities management services to a variety of clients, predominantly within the healthcare and housing association sectors. For over 40 years, we've recruited talented and innovative people to build and maintain homes, schools, hospitals, student accommodation and more. We combine a personal touch with outstanding technical expertise to deliver award-winning, quality facilities for local communities with a commitment from people who are passionate about what they do. Job Purpose Do you have a passion for helping others Are you proud of your strong people skills, organisation skills and enjoy solving problems If so, why not consider joining Rydon as a Scheduler This is a varied role where you will organise the diaries of our maintenance engineers to make sure that they attend and complete repairs on behalf of our residents/customers. This role is challenging, fast paced and is pivotal in ensuring that all maintenance and repair jobs are allocated to the appropriate engineer and allotted the correct amount of time. You will be responding to reactive call outs or planning of preventative maintenance visits, scheduling the works to the engineers, ensuring relevant access requirements / security is adhered to. You will also monitor works to ensure that they complete on time so that the engineer is able to attend to their next job. You will use our scheduling software to oversee our the working days of multiple engineers, moving/reallocating jobs as and when emergencies need to be booked in or when extra time is needed. In addition to managing the time of our directly employed engineers, you will also arrange for sub-contractors to complete specialist repairs, making sure all jobs are closed down on the system once completed. You will also liaise closely with our call centre team and residents, agreeing appointment times when scheduling in works. What we can offer you A clear pay structure starting with a competitive starting salary of £28,090 per annum and increasing as you develop and achieve in the role 25 days holiday Incentives and recognition for your performance Full training, ongoing coaching and support Pension Scheme: 4% contributory. Free Eyesight test and Flu Vaccinations Health Cash Plan: helping you spread the cost of essential healthcare 24/7 EAP Service: free advice, counselling and support for you and your family whenever you need it. Wellbeing and mental health champions readily available at work. Access to an employee discount scheme which includes a wide-range of special offers and discounts on insurances, lifestyle goods and services. Flexible benefits for you to choose from including Critical Illness, DenPlan and Cycle to work schemes. Employee Referral Scheme: recommend a personal connection to us and claim a cash reward for their successful hire. Opportunities to progress your career across the business. Where will I be working We are based in Greenhithe, Kent just a short distance away from Bluewater. We do offer a hybrid working policy and most of our team work at home and in the office on a rotational basis. Please note that we do not offer hybrid working whilst training. When you are travelling to us we have good bus route links and only 5 minutes from the nearest railway station. We also have free parking. It's a fun and sociable office which promotes an inclusive culture. This is a permanent full time position and working hours are 40 per week, Monday to Friday 8am to 5pm. If you re looking for a full-time and rewarding opportunity where no two days are the same, then a role as a Scheduler within Rydon could be for you. Experience Required Although previous experience of working as a Repairs Co-ordinator / Repairs Scheduler within a social housing or commercial maintenance company is desirable, it is not crucial. Above all you will: Enjoy working in a busy and fast paced environment Have an aptitude for problem-solving Have strong administration skills and attention to detail Be computer literate able to use Microsoft Office, Outlook and Google Maps. Have a passion for great customer service and a excellent telephone manner If this sounds like you we'd strongly encourage you to apply. Additional Information As a well established, progressive company we are committed to attracting and retaining individuals by offering an excellent benefits package that includes a wide range of core and voluntary benefits. Rydon is an equal opportunities employer and promotes diversity in employment. Successful candidates will be selected solely on their ability to carry out the duties of the post. To be redirected to our dedicated careers page to complete your application.
Job Title : Site Manager Location: Sites across the Southwest of the UK Salary: Competitive Job Type: Permanent, Full time About Excalon: Excalon was founded in 2002 and became part of the Renew Holdings Group in 2024. We are a leading infrastructure contractor specialising in the provision of services to the utilities industry. This is an exciting time to join our business. Excalon is growing in size and success and boasts a productive culture which encourages fresh thinking and new ideas. The position offers excellent opportunities for personal development and to grow with the business. About The Role: The main purpose of the role will be to manage the day-to-day site-based activities and operational teams for the Company's major infrastructure projects, delivering works safely and within deadlines. You will ensure work complies with all relevant legislation and industry best practice. Key Accountabilities: Co-ordinate all aspects of work so that the project is completed in line with client requirements, within budget and on time. Manage own teams' performance and competence of all responsible staff including sub-contractors. Assist in the management of project specific preliminaries. Liaise with the client, sub-contractors, and other trades. Issue Work Instructions and RAM's and co-ordinate the requirement for any Client specific safety documentation (e.g., Permit to Dig, Break / No break Zones, CDM documentation) Ensure all relevant Operatives are signed on to the correct RAMS. Ensure weekly track sheets and diaries are completed and submitted on time. Conduct site audits and plant checks Maintain and update Phase Health & Safety plan as works proceed. Plan, co-ordinate and manage resources required to complete works. Regularly monitor the programme delivery and provide site progress reports to the Project Manager Ensure suitable levels of supervision of all direct teams and subcontracted resources. Issue subcontractors with a regular short-term programme to ensure the planned progress is achieved. Ensure installation complies with relevant For Construction Drawings and Cross sections. Take responsibility for the opening and closing of the site facilities. Management of site facilities; welfare, toilets, offices, compound area etc. Management of site housekeeping, discipline, behaviour etc Safe storage and co-ordination of materials and monitoring of waste Take responsibility for the accurate / timely completion of site-based documentation. Attendance at project and company related meetings, compile site reports as necessary. Mentor and train Assistant Site Manager and junior members of staff Comply with all the roles and responsibilities as set out within the SHEQ management system. Upon completion of works leave all work areas cleared of building rubbish and reinstate gardens and footpaths, etc in accordance with contract requirements. Monitoring use of PPE in accordance with the hierarchy of risk control To complete time sheets for all Operatives on your site - and to return the complete time sheets and overtime request forms to the Contracts Manager by the end of every week. Attend all mandatory training courses related to your role. Take responsibility for the safety of yourself and others - deliver toolbox talks and embed a culture of zero harm. Liaise with the client, consultants, contract administrator, head office, local authority representatives ensuring any client and public complaints are resolved efficiently. Be aware at all times of possible commercial opportunities. Perform other duties and responsibilities as assigned from time to time. Responsible for placing orders for materials through the procurement team Responsible for ordering Plant & Transport through the P&T department About you: Essential Skills, Knowledge & Experience: Existing Experience as a site manager CPCS CSCS cards SMSTS NRSWA: Streetworks Supervisor Confined Spaces Deep Excavation / Temporary works supervisor Emergency First Aid Benefits: Auto-enrolment pension Death in service 1x salary Occupational Health Surveillance Employee Assistance Programme Funded Qualifications and Training Company vehicle and fuel card Additional Information: We respectfully request no agencies at this time. All applicants must reside and have the right to live and work in the UK. Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of: Site Manager, Project Coordinator, Site Supervisor, Health and Safety Operative, NEBOSH, Construction Site Manager and Infrastructure Project Site Management may also be considered for this role.
21/01/2026
Full time
Job Title : Site Manager Location: Sites across the Southwest of the UK Salary: Competitive Job Type: Permanent, Full time About Excalon: Excalon was founded in 2002 and became part of the Renew Holdings Group in 2024. We are a leading infrastructure contractor specialising in the provision of services to the utilities industry. This is an exciting time to join our business. Excalon is growing in size and success and boasts a productive culture which encourages fresh thinking and new ideas. The position offers excellent opportunities for personal development and to grow with the business. About The Role: The main purpose of the role will be to manage the day-to-day site-based activities and operational teams for the Company's major infrastructure projects, delivering works safely and within deadlines. You will ensure work complies with all relevant legislation and industry best practice. Key Accountabilities: Co-ordinate all aspects of work so that the project is completed in line with client requirements, within budget and on time. Manage own teams' performance and competence of all responsible staff including sub-contractors. Assist in the management of project specific preliminaries. Liaise with the client, sub-contractors, and other trades. Issue Work Instructions and RAM's and co-ordinate the requirement for any Client specific safety documentation (e.g., Permit to Dig, Break / No break Zones, CDM documentation) Ensure all relevant Operatives are signed on to the correct RAMS. Ensure weekly track sheets and diaries are completed and submitted on time. Conduct site audits and plant checks Maintain and update Phase Health & Safety plan as works proceed. Plan, co-ordinate and manage resources required to complete works. Regularly monitor the programme delivery and provide site progress reports to the Project Manager Ensure suitable levels of supervision of all direct teams and subcontracted resources. Issue subcontractors with a regular short-term programme to ensure the planned progress is achieved. Ensure installation complies with relevant For Construction Drawings and Cross sections. Take responsibility for the opening and closing of the site facilities. Management of site facilities; welfare, toilets, offices, compound area etc. Management of site housekeeping, discipline, behaviour etc Safe storage and co-ordination of materials and monitoring of waste Take responsibility for the accurate / timely completion of site-based documentation. Attendance at project and company related meetings, compile site reports as necessary. Mentor and train Assistant Site Manager and junior members of staff Comply with all the roles and responsibilities as set out within the SHEQ management system. Upon completion of works leave all work areas cleared of building rubbish and reinstate gardens and footpaths, etc in accordance with contract requirements. Monitoring use of PPE in accordance with the hierarchy of risk control To complete time sheets for all Operatives on your site - and to return the complete time sheets and overtime request forms to the Contracts Manager by the end of every week. Attend all mandatory training courses related to your role. Take responsibility for the safety of yourself and others - deliver toolbox talks and embed a culture of zero harm. Liaise with the client, consultants, contract administrator, head office, local authority representatives ensuring any client and public complaints are resolved efficiently. Be aware at all times of possible commercial opportunities. Perform other duties and responsibilities as assigned from time to time. Responsible for placing orders for materials through the procurement team Responsible for ordering Plant & Transport through the P&T department About you: Essential Skills, Knowledge & Experience: Existing Experience as a site manager CPCS CSCS cards SMSTS NRSWA: Streetworks Supervisor Confined Spaces Deep Excavation / Temporary works supervisor Emergency First Aid Benefits: Auto-enrolment pension Death in service 1x salary Occupational Health Surveillance Employee Assistance Programme Funded Qualifications and Training Company vehicle and fuel card Additional Information: We respectfully request no agencies at this time. All applicants must reside and have the right to live and work in the UK. Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of: Site Manager, Project Coordinator, Site Supervisor, Health and Safety Operative, NEBOSH, Construction Site Manager and Infrastructure Project Site Management may also be considered for this role.
Job Role: Mechanical Engineer Location: HMP Swaleside Salary: 43,177.30 per annum Contract: Full-Time, Perm (39hrs) We are seeking a dedicated Mechanical Engineer to join our team at a HMP SWALESIDE, a CATEGORY B, male prison. Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment. HMP Swaleside runs like a self-contained city, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As a Mechanical Engineer you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a Mechanical Engineer with any combination of: - Two years' experience working in a role as a plumber or equivalent - Be familiar with and able to work to Water Supply Regulation and Control of Legionella L8 requirements - Experience working on commercial or industrial heating and water systems - Good working knowledge of relevant health and safety requirements - Plumber qualified to C&G 6035 (Plumbing), C&G 6189 (Plumbing and heating) and NVQ level 3 in Plumbing or equivalent - Good Health & Safety knowledge. - Excellent organisational, time management and people skills. If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. GFSL has been notified by its shareholder (MOJ) that the provision of FM services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will transfer to a private sector provider/providers in Autumn 2026. As the programme unfolds, we will learn more. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company
20/01/2026
Full time
Job Role: Mechanical Engineer Location: HMP Swaleside Salary: 43,177.30 per annum Contract: Full-Time, Perm (39hrs) We are seeking a dedicated Mechanical Engineer to join our team at a HMP SWALESIDE, a CATEGORY B, male prison. Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment. HMP Swaleside runs like a self-contained city, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As a Mechanical Engineer you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a Mechanical Engineer with any combination of: - Two years' experience working in a role as a plumber or equivalent - Be familiar with and able to work to Water Supply Regulation and Control of Legionella L8 requirements - Experience working on commercial or industrial heating and water systems - Good working knowledge of relevant health and safety requirements - Plumber qualified to C&G 6035 (Plumbing), C&G 6189 (Plumbing and heating) and NVQ level 3 in Plumbing or equivalent - Good Health & Safety knowledge. - Excellent organisational, time management and people skills. If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. GFSL has been notified by its shareholder (MOJ) that the provision of FM services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will transfer to a private sector provider/providers in Autumn 2026. As the programme unfolds, we will learn more. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company
Branta are seeking an experienced Senior Administrator to provide high-quality administrative and operational support. This is a fast-paced role requiring strong communication skills, attention to detail, and the ability to manage priorities effectively. Key Responsibilities: Act as the main point of contact for the client, answering calls and emails in a professional and timely manner Assess and prioritise faults based on information provided by the client Raise, allocate and monitor work orders through to completion Liaise closely with various teams to ensure works are attended within agreed timescales. Coordinate internal engineers for reactive callouts and planned maintenance. Process quotations and purchase orders accurately. Proactively identify opportunities to improve processes and service delivery. About You: Strong administrative background, ideally within facilities, engineering or a similar environment. Excellent communication skills with the ability to deal confidently with clients and internal teams. Highly organised, proactive and comfortable working to deadlines Confident using CAFM or similar systems. A great opportunity for a capable Senior Administrator looking to play a key role in supporting service delivery and client satisfaction. Apply online today or contact Astrid Camacho at Branta Recruitment for more information and a confidential conversation.
20/01/2026
Full time
Branta are seeking an experienced Senior Administrator to provide high-quality administrative and operational support. This is a fast-paced role requiring strong communication skills, attention to detail, and the ability to manage priorities effectively. Key Responsibilities: Act as the main point of contact for the client, answering calls and emails in a professional and timely manner Assess and prioritise faults based on information provided by the client Raise, allocate and monitor work orders through to completion Liaise closely with various teams to ensure works are attended within agreed timescales. Coordinate internal engineers for reactive callouts and planned maintenance. Process quotations and purchase orders accurately. Proactively identify opportunities to improve processes and service delivery. About You: Strong administrative background, ideally within facilities, engineering or a similar environment. Excellent communication skills with the ability to deal confidently with clients and internal teams. Highly organised, proactive and comfortable working to deadlines Confident using CAFM or similar systems. A great opportunity for a capable Senior Administrator looking to play a key role in supporting service delivery and client satisfaction. Apply online today or contact Astrid Camacho at Branta Recruitment for more information and a confidential conversation.
Operations Support Administrator This is an excellent opportunity to join an established, respected, and forward-thinking organisation. Due to continued growth, an additional role has become available within our client s administrative team. The successful candidate will provide vital administrative support helping to ensure the smooth and efficient running of the maintenance and projects function. Key Responsibilities: Handle incoming enquiries via email and telephone Manage data administration, documentation, and maintenance paperwork Raise quotations, source pricing, and process invoices Order stock and liaise with suppliers Upload and manage documents within internal systems Assist with general administrative duties to help reduce workload across the team Essential Skills & Experience: Previous experience within the engineering, technical facilities or construction sector is essential Strong working knowledge of MS Outlook and other Microsoft Office applications Excellent attention to detail, with the ability to manage high volumes of data entry and screen-based work Confident and professional telephone manner when communicating with customers and suppliers Able to work independently as well as part of a team, demonstrating a positive, can-do attitude Desirable: Estimating or quoting experience would be a strong advantage Personal Attributes: Highly motivated, enthusiastic, and diligent, with a genuine interest in contributing to the company s success Able to work on own initiative and remain organised in a fast-paced environment Comfortable dealing with demanding clients and willing to go above and beyond when required Working Monday to Friday (40 hours per week). Salary from £29K.
20/01/2026
Full time
Operations Support Administrator This is an excellent opportunity to join an established, respected, and forward-thinking organisation. Due to continued growth, an additional role has become available within our client s administrative team. The successful candidate will provide vital administrative support helping to ensure the smooth and efficient running of the maintenance and projects function. Key Responsibilities: Handle incoming enquiries via email and telephone Manage data administration, documentation, and maintenance paperwork Raise quotations, source pricing, and process invoices Order stock and liaise with suppliers Upload and manage documents within internal systems Assist with general administrative duties to help reduce workload across the team Essential Skills & Experience: Previous experience within the engineering, technical facilities or construction sector is essential Strong working knowledge of MS Outlook and other Microsoft Office applications Excellent attention to detail, with the ability to manage high volumes of data entry and screen-based work Confident and professional telephone manner when communicating with customers and suppliers Able to work independently as well as part of a team, demonstrating a positive, can-do attitude Desirable: Estimating or quoting experience would be a strong advantage Personal Attributes: Highly motivated, enthusiastic, and diligent, with a genuine interest in contributing to the company s success Able to work on own initiative and remain organised in a fast-paced environment Comfortable dealing with demanding clients and willing to go above and beyond when required Working Monday to Friday (40 hours per week). Salary from £29K.
Helpdesk Administrator Location: Livingston, West Lothian Sector: Facilities Management Employment Type: Full-time, Permanent About the Role We are seeking a proactive and highly organised Helpdesk Administrator to join our growing Facilities Management team at our Livingston office. This is a key office-based role, acting as the first point of contact for clients, engineers, and subcontractors, ensuring maintenance requests are logged, coordinated, and resolved efficiently. Key Responsibilities Receive, log, and prioritise maintenance requests via phone and email Allocate jobs to engineers and approved subcontractors Monitor job progress and update clients regularly Ensure all works are logged accurately on the CAFM/helpdesk system Liaise with engineers to confirm attendance, completion, and follow-up actions Manage reactive and planned maintenance calls within SLA targets Raise purchase orders and process job-related documentation Maintain accurate records and reports Provide excellent customer service at all times About You Previous experience in a helpdesk, scheduling, or facilities administration role preferred Strong organisational and time-management skills Confident communicator with a professional telephone manner Ability to prioritise workload in a fast-paced environment IT literate with good working knowledge of Microsoft Office Experience using CAFM systems is advantageous but not essential Problem-solving mindset with strong attention to detail What We Offer Competitive salary (dependent on experience) Monday to Friday, office-based role Supportive team environment Training and development opportunities Long-term career progression within Facilities Management How to Apply To apply, please submit your CV with a brief cover note outlining your relevant experience.
20/01/2026
Full time
Helpdesk Administrator Location: Livingston, West Lothian Sector: Facilities Management Employment Type: Full-time, Permanent About the Role We are seeking a proactive and highly organised Helpdesk Administrator to join our growing Facilities Management team at our Livingston office. This is a key office-based role, acting as the first point of contact for clients, engineers, and subcontractors, ensuring maintenance requests are logged, coordinated, and resolved efficiently. Key Responsibilities Receive, log, and prioritise maintenance requests via phone and email Allocate jobs to engineers and approved subcontractors Monitor job progress and update clients regularly Ensure all works are logged accurately on the CAFM/helpdesk system Liaise with engineers to confirm attendance, completion, and follow-up actions Manage reactive and planned maintenance calls within SLA targets Raise purchase orders and process job-related documentation Maintain accurate records and reports Provide excellent customer service at all times About You Previous experience in a helpdesk, scheduling, or facilities administration role preferred Strong organisational and time-management skills Confident communicator with a professional telephone manner Ability to prioritise workload in a fast-paced environment IT literate with good working knowledge of Microsoft Office Experience using CAFM systems is advantageous but not essential Problem-solving mindset with strong attention to detail What We Offer Competitive salary (dependent on experience) Monday to Friday, office-based role Supportive team environment Training and development opportunities Long-term career progression within Facilities Management How to Apply To apply, please submit your CV with a brief cover note outlining your relevant experience.
Job Title : Site Manager Location: Sites across the Southwest of the UK Salary: Competitive Job Type: Permanent, Full time About Excalon: Excalon was founded in 2002 and became part of the Renew Holdings Group in 2024. We are a leading infrastructure contractor specialising in the provision of services to the utilities industry. This is an exciting time to join our business. Excalon is growing in size and success and boasts a productive culture which encourages fresh thinking and new ideas. The position offers excellent opportunities for personal development and to grow with the business. About The Role: The main purpose of the role will be to manage the day-to-day site-based activities and operational teams for the Company's major infrastructure projects, delivering works safely and within deadlines. You will ensure work complies with all relevant legislation and industry best practice. Key Accountabilities: Co-ordinate all aspects of work so that the project is completed in line with client requirements, within budget and on time. Manage own teams' performance and competence of all responsible staff including sub-contractors. Assist in the management of project specific preliminaries. Liaise with the client, sub-contractors, and other trades. Issue Work Instructions and RAM's and co-ordinate the requirement for any Client specific safety documentation (e.g., Permit to Dig, Break / No break Zones, CDM documentation) Ensure all relevant Operatives are signed on to the correct RAMS. Ensure weekly track sheets and diaries are completed and submitted on time. Conduct site audits and plant checks Maintain and update Phase Health & Safety plan as works proceed. Plan, co-ordinate and manage resources required to complete works. Regularly monitor the programme delivery and provide site progress reports to the Project Manager Ensure suitable levels of supervision of all direct teams and subcontracted resources. Issue subcontractors with a regular short-term programme to ensure the planned progress is achieved. Ensure installation complies with relevant For Construction Drawings and Cross sections. Take responsibility for the opening and closing of the site facilities. Management of site facilities; welfare, toilets, offices, compound area etc. Management of site housekeeping, discipline, behaviour etc Safe storage and co-ordination of materials and monitoring of waste Take responsibility for the accurate / timely completion of site-based documentation. Attendance at project and company related meetings, compile site reports as necessary. Mentor and train Assistant Site Manager and junior members of staff Comply with all the roles and responsibilities as set out within the SHEQ management system. Upon completion of works leave all work areas cleared of building rubbish and reinstate gardens and footpaths, etc in accordance with contract requirements. Monitoring use of PPE in accordance with the hierarchy of risk control To complete time sheets for all Operatives on your site - and to return the complete time sheets and overtime request forms to the Contracts Manager by the end of every week. Attend all mandatory training courses related to your role. Take responsibility for the safety of yourself and others - deliver toolbox talks and embed a culture of zero harm. Liaise with the client, consultants, contract administrator, head office, local authority representatives ensuring any client and public complaints are resolved efficiently. Be aware at all times of possible commercial opportunities. Perform other duties and responsibilities as assigned from time to time. Responsible for placing orders for materials through the procurement team Responsible for ordering Plant & Transport through the P&T department About you: Essential Skills, Knowledge & Experience: Existing Experience as a site manager CPCS CSCS cards SMSTS NRSWA: Streetworks Supervisor Confined Spaces Deep Excavation / Temporary works supervisor Emergency First Aid Benefits: Auto-enrolment pension Death in service 1x salary Occupational Health Surveillance Employee Assistance Programme Funded Qualifications and Training Company vehicle and fuel card Additional Information: We respectfully request no agencies at this time. All applicants must reside and have the right to live and work in the UK. Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of: Site Manager, Project Coordinator, Site Supervisor, Health and Safety Operative, NEBOSH, Construction Site Manager and Infrastructure Project Site Management may also be considered for this role.
17/01/2026
Full time
Job Title : Site Manager Location: Sites across the Southwest of the UK Salary: Competitive Job Type: Permanent, Full time About Excalon: Excalon was founded in 2002 and became part of the Renew Holdings Group in 2024. We are a leading infrastructure contractor specialising in the provision of services to the utilities industry. This is an exciting time to join our business. Excalon is growing in size and success and boasts a productive culture which encourages fresh thinking and new ideas. The position offers excellent opportunities for personal development and to grow with the business. About The Role: The main purpose of the role will be to manage the day-to-day site-based activities and operational teams for the Company's major infrastructure projects, delivering works safely and within deadlines. You will ensure work complies with all relevant legislation and industry best practice. Key Accountabilities: Co-ordinate all aspects of work so that the project is completed in line with client requirements, within budget and on time. Manage own teams' performance and competence of all responsible staff including sub-contractors. Assist in the management of project specific preliminaries. Liaise with the client, sub-contractors, and other trades. Issue Work Instructions and RAM's and co-ordinate the requirement for any Client specific safety documentation (e.g., Permit to Dig, Break / No break Zones, CDM documentation) Ensure all relevant Operatives are signed on to the correct RAMS. Ensure weekly track sheets and diaries are completed and submitted on time. Conduct site audits and plant checks Maintain and update Phase Health & Safety plan as works proceed. Plan, co-ordinate and manage resources required to complete works. Regularly monitor the programme delivery and provide site progress reports to the Project Manager Ensure suitable levels of supervision of all direct teams and subcontracted resources. Issue subcontractors with a regular short-term programme to ensure the planned progress is achieved. Ensure installation complies with relevant For Construction Drawings and Cross sections. Take responsibility for the opening and closing of the site facilities. Management of site facilities; welfare, toilets, offices, compound area etc. Management of site housekeeping, discipline, behaviour etc Safe storage and co-ordination of materials and monitoring of waste Take responsibility for the accurate / timely completion of site-based documentation. Attendance at project and company related meetings, compile site reports as necessary. Mentor and train Assistant Site Manager and junior members of staff Comply with all the roles and responsibilities as set out within the SHEQ management system. Upon completion of works leave all work areas cleared of building rubbish and reinstate gardens and footpaths, etc in accordance with contract requirements. Monitoring use of PPE in accordance with the hierarchy of risk control To complete time sheets for all Operatives on your site - and to return the complete time sheets and overtime request forms to the Contracts Manager by the end of every week. Attend all mandatory training courses related to your role. Take responsibility for the safety of yourself and others - deliver toolbox talks and embed a culture of zero harm. Liaise with the client, consultants, contract administrator, head office, local authority representatives ensuring any client and public complaints are resolved efficiently. Be aware at all times of possible commercial opportunities. Perform other duties and responsibilities as assigned from time to time. Responsible for placing orders for materials through the procurement team Responsible for ordering Plant & Transport through the P&T department About you: Essential Skills, Knowledge & Experience: Existing Experience as a site manager CPCS CSCS cards SMSTS NRSWA: Streetworks Supervisor Confined Spaces Deep Excavation / Temporary works supervisor Emergency First Aid Benefits: Auto-enrolment pension Death in service 1x salary Occupational Health Surveillance Employee Assistance Programme Funded Qualifications and Training Company vehicle and fuel card Additional Information: We respectfully request no agencies at this time. All applicants must reside and have the right to live and work in the UK. Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of: Site Manager, Project Coordinator, Site Supervisor, Health and Safety Operative, NEBOSH, Construction Site Manager and Infrastructure Project Site Management may also be considered for this role.
Helpdesk Customer Administrator Braunstone, Leicestershire 26,000 Are you an organised and proactive individual with excellent customer service skills? Do you thrive in a busy help-desk environment, handling inbound calls, managing queries, and supporting the smooth running of day-to-day operations? Would you like to join a professional and friendly team within the facilities management sector? The Company: We are supporting a well-established organisation in the facilities management industry who are looking for a dedicated Help-Desk Customer Administrator. This role sits at the heart of the help-desk operation, managing customer enquiries, coordinating works with contractors, and ensuring exceptional service is delivered. Role & Responsibilities of the Helpdesk Customer Administrator: Handle a high volume of inbound customer service calls and help-desk enquiries, ensuring all queries are logged accurately and resolved efficiently. Act as the main third-party liaison with contractors, obtaining updates, arranging visits, and ensuring work is completed within agreed timescales. Support the allocation and scheduling of jobs, including escalation of urgent issues or service failures. Assist with managing out of hours calls, ensuring that emergencies and priority requests are passed to the appropriate teams. Maintain accurate records using CAFM/help-desk systems and produce reports as required. Prioritise and manage multiple tasks in a fast-paced environment while maintaining strong attention to detail. Work collaboratively with internal teams to resolve customer or contractor-related issues. About You as the Helpdesk Customer Administrator: Previous experience in a help-desk, customer service, or administrative role, ideally within a facilities or B2B environment. Proven ability to deliver excellent customer service and handle a variety of customer and contractor enquiries confidently. Comfortable dealing with B2B calls, suppliers, and third-party contractors. Quick to learn new systems and able to navigate multiple platforms simultaneously. Strong organisational skills with the ability to prioritise and manage several ongoing tasks. Confident communicator with excellent verbal and written skills. Proficient in Microsoft Office applications; experience with CAFM/help-desk software is an advantage. Must be able to commute to the office in Braunstone, Leicestershire as this is a fully office based role. Whilst the role is Monday-Friday 9am-5pm, there is an emergency out of hours phone line which you will be responsible for 1 week of the month on a rotational shift pattern. This role would be suitable for: customer service, call centre, helpdesk, contracts administrator, office manager etc. Please note by applying for this role you give consent for ER Recruitment to retain your CV for up to 24 months for the purposes of assisting you to find your next role unless you notify us otherwise. While we aim to get back to all applicants however if you do not receive a response within seven working days then unfortunately your application has been unsuccessful on this occasion. We are here to help with your career so please send a copy of your CV to us. If you know of anyone else who is looking for their next opportunity, please feel free to refer them to us or pass on our details.
15/01/2026
Full time
Helpdesk Customer Administrator Braunstone, Leicestershire 26,000 Are you an organised and proactive individual with excellent customer service skills? Do you thrive in a busy help-desk environment, handling inbound calls, managing queries, and supporting the smooth running of day-to-day operations? Would you like to join a professional and friendly team within the facilities management sector? The Company: We are supporting a well-established organisation in the facilities management industry who are looking for a dedicated Help-Desk Customer Administrator. This role sits at the heart of the help-desk operation, managing customer enquiries, coordinating works with contractors, and ensuring exceptional service is delivered. Role & Responsibilities of the Helpdesk Customer Administrator: Handle a high volume of inbound customer service calls and help-desk enquiries, ensuring all queries are logged accurately and resolved efficiently. Act as the main third-party liaison with contractors, obtaining updates, arranging visits, and ensuring work is completed within agreed timescales. Support the allocation and scheduling of jobs, including escalation of urgent issues or service failures. Assist with managing out of hours calls, ensuring that emergencies and priority requests are passed to the appropriate teams. Maintain accurate records using CAFM/help-desk systems and produce reports as required. Prioritise and manage multiple tasks in a fast-paced environment while maintaining strong attention to detail. Work collaboratively with internal teams to resolve customer or contractor-related issues. About You as the Helpdesk Customer Administrator: Previous experience in a help-desk, customer service, or administrative role, ideally within a facilities or B2B environment. Proven ability to deliver excellent customer service and handle a variety of customer and contractor enquiries confidently. Comfortable dealing with B2B calls, suppliers, and third-party contractors. Quick to learn new systems and able to navigate multiple platforms simultaneously. Strong organisational skills with the ability to prioritise and manage several ongoing tasks. Confident communicator with excellent verbal and written skills. Proficient in Microsoft Office applications; experience with CAFM/help-desk software is an advantage. Must be able to commute to the office in Braunstone, Leicestershire as this is a fully office based role. Whilst the role is Monday-Friday 9am-5pm, there is an emergency out of hours phone line which you will be responsible for 1 week of the month on a rotational shift pattern. This role would be suitable for: customer service, call centre, helpdesk, contracts administrator, office manager etc. Please note by applying for this role you give consent for ER Recruitment to retain your CV for up to 24 months for the purposes of assisting you to find your next role unless you notify us otherwise. While we aim to get back to all applicants however if you do not receive a response within seven working days then unfortunately your application has been unsuccessful on this occasion. We are here to help with your career so please send a copy of your CV to us. If you know of anyone else who is looking for their next opportunity, please feel free to refer them to us or pass on our details.
Note for Recruitment Agencies: We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release. We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable - please direct all queries to the relevant Resourcing Partner. Title - Quantity Surveyor Location - London To support the Senior Quantity Surveyor for the below commercial duties in the Asset Intelligence Business. To ensure adherence with all Galliford Try and Asset Intelligence process', principals and guidelines in all aspects. What you will be doing: Act as a key link between Senior Leadership and project teams to communicate company strategy and vision. Promote collaboration across commercial, operational, delivery, and design teams. Support commercial awareness within the Asset Intelligence team through training and mentoring. Coach, mentor, and develop direct reports and assist in wider team development. Enhance and ensure adherence to commercial processes across the business. Foster strong client and supply chain relationships to maintain reputation and secure future work. Drive sustainability initiatives within project planning and execution. Prepare accurate cash forecasts and analyse variances against budgets. Implement strategies to maximise cash flow and minimise WIP. Ensure timely submission of client applications and spend profiles. Oversee subcontractor applications and ensure compliance with payment regulations. Manage debt collection and maintain best practices in supply chain payments. Deliver accurate CVRs, VCA reviews, and commercial documentation for month-end reporting. Uphold accountability for commercial performance and strategy within project teams. Manage client and supply chain notifications and secure entitlement to additional cost/time. Maintain accurate commercial registers and attend client/supply chain meetings. About you: The Administrator should be highly organised and able to multitask with ease. The ideal candidate would need experience as an Administrator, relevant administrative role. They should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations. Excel knowledge is a must. What We Can Offer in Return: With an impressive order book of over £4.1 billion we are one of the industry's leading principal contractors, affording you the opportunity to work on some of the UK's most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we're poised for further growth and success, so if you're committed, talented and enthusiastic, Galliford Try is the right place for you. We are committed to maintaining the physical and mental wellbeing of all our people, through our 'Be Well' programme which offers discounts on certain products, advice and support for a range of issues. We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential. Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged. Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team. Our benefits: We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary. Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays A wide range of corporate discounts Cycle to Work schemes Comprehensive pension plan Competitive family leave policy Regular Save as You Earn share purchase scheme Private medical scheme options are available for all salaried employees, and our employee assistance programme also provides free 24/7 support to those who need it Paid for yearly membership to one recognised professional association relevant to your role About us: Our purpose is to improve people's lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work. We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value. For more information on this role or to enquire about other positions available within our business please contact Skyemarie Bree - Additional Information: Galliford Try welcomes applications from candidates who would like to work full-time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process. We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you. Don't meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles. As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview. A full job description for this role is available upon request.
15/01/2026
Full time
Note for Recruitment Agencies: We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release. We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable - please direct all queries to the relevant Resourcing Partner. Title - Quantity Surveyor Location - London To support the Senior Quantity Surveyor for the below commercial duties in the Asset Intelligence Business. To ensure adherence with all Galliford Try and Asset Intelligence process', principals and guidelines in all aspects. What you will be doing: Act as a key link between Senior Leadership and project teams to communicate company strategy and vision. Promote collaboration across commercial, operational, delivery, and design teams. Support commercial awareness within the Asset Intelligence team through training and mentoring. Coach, mentor, and develop direct reports and assist in wider team development. Enhance and ensure adherence to commercial processes across the business. Foster strong client and supply chain relationships to maintain reputation and secure future work. Drive sustainability initiatives within project planning and execution. Prepare accurate cash forecasts and analyse variances against budgets. Implement strategies to maximise cash flow and minimise WIP. Ensure timely submission of client applications and spend profiles. Oversee subcontractor applications and ensure compliance with payment regulations. Manage debt collection and maintain best practices in supply chain payments. Deliver accurate CVRs, VCA reviews, and commercial documentation for month-end reporting. Uphold accountability for commercial performance and strategy within project teams. Manage client and supply chain notifications and secure entitlement to additional cost/time. Maintain accurate commercial registers and attend client/supply chain meetings. About you: The Administrator should be highly organised and able to multitask with ease. The ideal candidate would need experience as an Administrator, relevant administrative role. They should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations. Excel knowledge is a must. What We Can Offer in Return: With an impressive order book of over £4.1 billion we are one of the industry's leading principal contractors, affording you the opportunity to work on some of the UK's most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we're poised for further growth and success, so if you're committed, talented and enthusiastic, Galliford Try is the right place for you. We are committed to maintaining the physical and mental wellbeing of all our people, through our 'Be Well' programme which offers discounts on certain products, advice and support for a range of issues. We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential. Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged. Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team. Our benefits: We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary. Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays A wide range of corporate discounts Cycle to Work schemes Comprehensive pension plan Competitive family leave policy Regular Save as You Earn share purchase scheme Private medical scheme options are available for all salaried employees, and our employee assistance programme also provides free 24/7 support to those who need it Paid for yearly membership to one recognised professional association relevant to your role About us: Our purpose is to improve people's lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work. We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value. For more information on this role or to enquire about other positions available within our business please contact Skyemarie Bree - Additional Information: Galliford Try welcomes applications from candidates who would like to work full-time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process. We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you. Don't meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles. As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview. A full job description for this role is available upon request.
The Company: We re working with a Construction and Maintenance company who successfully deliver projects for a variety of clients across the North West. They have a range of divisions undertaking projects from £100.00 to £5m. They are currently turning over circa £15 Million. The Role: They are now looking to add a Payment Administrator to their team. You will be handling and invoicing clients up to £10,000 for the facilities management side of the business. Reviewing contractor pay applications and valuations to ensure they align with the work completed and the agreed-upon contract milestones. Coordinating and executing payment runs to ensure contractors and suppliers are paid on time, which helps maintain healthy cash flow for all parties. Performing regular reconciliations of supplier statements and accounts payable data to ensure accuracy and resolve any discrepancies. Ensuring all payment-related activities comply with the terms and conditions of the construction contracts and relevant industry regulations You: You will have experience working in the construction industry. You will need to understand how to invoice clients. You will be able to commute to their office in Greater Manchester. Rewards: You will be rewarded with an attractive salary. You will be working with a successful, growing, cash-rich contractor who can provide a challenging and supportive working environment.
15/01/2026
Full time
The Company: We re working with a Construction and Maintenance company who successfully deliver projects for a variety of clients across the North West. They have a range of divisions undertaking projects from £100.00 to £5m. They are currently turning over circa £15 Million. The Role: They are now looking to add a Payment Administrator to their team. You will be handling and invoicing clients up to £10,000 for the facilities management side of the business. Reviewing contractor pay applications and valuations to ensure they align with the work completed and the agreed-upon contract milestones. Coordinating and executing payment runs to ensure contractors and suppliers are paid on time, which helps maintain healthy cash flow for all parties. Performing regular reconciliations of supplier statements and accounts payable data to ensure accuracy and resolve any discrepancies. Ensuring all payment-related activities comply with the terms and conditions of the construction contracts and relevant industry regulations You: You will have experience working in the construction industry. You will need to understand how to invoice clients. You will be able to commute to their office in Greater Manchester. Rewards: You will be rewarded with an attractive salary. You will be working with a successful, growing, cash-rich contractor who can provide a challenging and supportive working environment.
We are seeking a reliable and well-organised Site Administrator to work across 2 jobs, Ebbsfleet and Tovil sites. This is a varied role, ideal for someone who enjoys managing multiple tasks and supporting busy site teams. Requirements: Highly organised with strong attention to detail. Excellent administrative skills , including document control and record keeping. Strong communication skills (written and verbal). Confident using IT systems , including Microsoft Office (Word, Excel, Outlook). Ability to prioritise tasks and manage a varied workload in a busy site environment. Reliable and punctual , with a professional attitude. Able to work independently as well as part of a team. Good problem-solving skills and a proactive approach. Full UK Driving Licence. Desired Experience: Previous experience in a construction / engineering / facilities / site-based role. Familiarity with health & safety documentation, permits, or site inductions. Experience with timesheets, purchase orders, or subcontractor records. Umbrella payments - £15-16p/h. Start date: Monday 26th January Please contact Emma at CSS for more details and to register interest.
14/01/2026
Full time
We are seeking a reliable and well-organised Site Administrator to work across 2 jobs, Ebbsfleet and Tovil sites. This is a varied role, ideal for someone who enjoys managing multiple tasks and supporting busy site teams. Requirements: Highly organised with strong attention to detail. Excellent administrative skills , including document control and record keeping. Strong communication skills (written and verbal). Confident using IT systems , including Microsoft Office (Word, Excel, Outlook). Ability to prioritise tasks and manage a varied workload in a busy site environment. Reliable and punctual , with a professional attitude. Able to work independently as well as part of a team. Good problem-solving skills and a proactive approach. Full UK Driving Licence. Desired Experience: Previous experience in a construction / engineering / facilities / site-based role. Familiarity with health & safety documentation, permits, or site inductions. Experience with timesheets, purchase orders, or subcontractor records. Umbrella payments - £15-16p/h. Start date: Monday 26th January Please contact Emma at CSS for more details and to register interest.
Job Advertisement: Assistant Quantity Surveyor Contract role for 6 months initially Salary: 40,000 Hybrid role, 3 days in the office in Dagenham, 2 days working from home Are you ready to take your career to the next level in the dynamic world of Facilities, Repairs, and Maintenance? Our client, a leading organisation based in Dagenham, East London, is seeking a motivated and detail-oriented Assistant Quantity Surveyor to join their team on a contract basis initially for 6 months. Key Responsibilities: As an Assistant Quantity Surveyor, you will play a crucial role in ensuring that our client effectively manages and controls costs. Your responsibilities will include: Providing comprehensive commercial support, including soft FM cost management and billing. Reviewing subcontractor valuations to ensure accuracy and compliance. Valuing and measuring works to maintain project integrity. Conducting data analysis to inform strategic decisions. Performing general contract administration tasks. Managing variations and quotations with precision. Supporting cost analysis and budget monitoring efforts. Maintaining accurate records and delivering regular financial reports. Collaborating with supervisors, project managers, quantity surveyors, and subcontractors to ensure budget adherence. Line management of the commercial administrator to ensure smooth operations. Attending site visits and meetings to stay connected with project developments. Preparing and issuing tender documents under supervision. Skills and Qualifications: To excel in this role, you should possess the following qualifications and skills: Education: HNC/HND or degree in Quantity Surveying, Construction Management, or a related field. Skills: strong numerical and analytical skills to interpret data effectively, excellent communication and negotiation abilities to foster collaboration, proficiency in Microsoft Office and relevant software (e.g., AutoCAD, CostX) for efficient project management Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)
14/01/2026
Contract
Job Advertisement: Assistant Quantity Surveyor Contract role for 6 months initially Salary: 40,000 Hybrid role, 3 days in the office in Dagenham, 2 days working from home Are you ready to take your career to the next level in the dynamic world of Facilities, Repairs, and Maintenance? Our client, a leading organisation based in Dagenham, East London, is seeking a motivated and detail-oriented Assistant Quantity Surveyor to join their team on a contract basis initially for 6 months. Key Responsibilities: As an Assistant Quantity Surveyor, you will play a crucial role in ensuring that our client effectively manages and controls costs. Your responsibilities will include: Providing comprehensive commercial support, including soft FM cost management and billing. Reviewing subcontractor valuations to ensure accuracy and compliance. Valuing and measuring works to maintain project integrity. Conducting data analysis to inform strategic decisions. Performing general contract administration tasks. Managing variations and quotations with precision. Supporting cost analysis and budget monitoring efforts. Maintaining accurate records and delivering regular financial reports. Collaborating with supervisors, project managers, quantity surveyors, and subcontractors to ensure budget adherence. Line management of the commercial administrator to ensure smooth operations. Attending site visits and meetings to stay connected with project developments. Preparing and issuing tender documents under supervision. Skills and Qualifications: To excel in this role, you should possess the following qualifications and skills: Education: HNC/HND or degree in Quantity Surveying, Construction Management, or a related field. Skills: strong numerical and analytical skills to interpret data effectively, excellent communication and negotiation abilities to foster collaboration, proficiency in Microsoft Office and relevant software (e.g., AutoCAD, CostX) for efficient project management Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)
Job Advertisement: Commercial Administrator Location: Dagenham, Greater London Contract role for 6 months initially Salary: 25,000 Are you an enthusiastic and detail-oriented individual looking for an exciting opportunity in the commercial administration field? Our client, a dynamic player in the facilities, repairs, and maintenance sector, is on the lookout for a Commercial Administrator to join their team in Dagenham. This is a fantastic chance to contribute your skills in a rewarding environment! Key Responsibilities: Delivering practical commercial support to enhance team efficiency. Processing payment applications by reviewing sub-contractor job completions and individual job costs. Handling sub-contractor variations and related quotes/notifications. Developing dashboards and forecasts tailored to team needs. Managing reports and client queries efficiently, ensuring top-notch client care. Checking payment applications for accuracy and maintaining organised filing systems. Submitting payment applications to the finance team and raising purchase orders as needed. Overseeing completion of weekly timesheets and ensuring accuracy. utilising your Excel expertise to support data management and reporting. Person Specification: Education/Qualifications: 5 GCSEs A-C, including Maths and English. Further education in commercial/business or construction fields is preferred. Essential Skills and Experience: Strong interpersonal skills and the ability to communicate effectively with internal and external stakeholders. Experience in commercial administration of contracts from inception to final account. Proficient in analysing complex data to support informed decision-making. Solid understanding of financial administration tools and strong MS Excel skills. Highly efficient in MS Office and capable of multi-tasking in a fast-paced environment. Exceptional attention to detail and ability to maintain confidentiality. Outstanding organisational skills with a knack for planning ahead. A proactive self-starter who can take initiative and solve problems effectively. Preferred Skills and Experience: Experience in commercial administration within the construction industry, especially in Housing/Repairs and Maintenance. A desire to contribute to efficiency improvements and enhance customer experience. Proven ability to foster relationships with cross-functional teams to achieve results. A confident, diplomatic, and positive demeanour that brings a professional touch to every interaction. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)
13/01/2026
Contract
Job Advertisement: Commercial Administrator Location: Dagenham, Greater London Contract role for 6 months initially Salary: 25,000 Are you an enthusiastic and detail-oriented individual looking for an exciting opportunity in the commercial administration field? Our client, a dynamic player in the facilities, repairs, and maintenance sector, is on the lookout for a Commercial Administrator to join their team in Dagenham. This is a fantastic chance to contribute your skills in a rewarding environment! Key Responsibilities: Delivering practical commercial support to enhance team efficiency. Processing payment applications by reviewing sub-contractor job completions and individual job costs. Handling sub-contractor variations and related quotes/notifications. Developing dashboards and forecasts tailored to team needs. Managing reports and client queries efficiently, ensuring top-notch client care. Checking payment applications for accuracy and maintaining organised filing systems. Submitting payment applications to the finance team and raising purchase orders as needed. Overseeing completion of weekly timesheets and ensuring accuracy. utilising your Excel expertise to support data management and reporting. Person Specification: Education/Qualifications: 5 GCSEs A-C, including Maths and English. Further education in commercial/business or construction fields is preferred. Essential Skills and Experience: Strong interpersonal skills and the ability to communicate effectively with internal and external stakeholders. Experience in commercial administration of contracts from inception to final account. Proficient in analysing complex data to support informed decision-making. Solid understanding of financial administration tools and strong MS Excel skills. Highly efficient in MS Office and capable of multi-tasking in a fast-paced environment. Exceptional attention to detail and ability to maintain confidentiality. Outstanding organisational skills with a knack for planning ahead. A proactive self-starter who can take initiative and solve problems effectively. Preferred Skills and Experience: Experience in commercial administration within the construction industry, especially in Housing/Repairs and Maintenance. A desire to contribute to efficiency improvements and enhance customer experience. Proven ability to foster relationships with cross-functional teams to achieve results. A confident, diplomatic, and positive demeanour that brings a professional touch to every interaction. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)
Elim Housing Association
Gloucester, Gloucestershire
Job Title: Supported Housing Officer Location: Gloucester Salary: £26,000 - £28,000 per annum Job Type : Full-time, Permanent Elim Housing Group is a provider of affordable housing and support services in the West of England and Gloucestershire, our vision is 'to meet housing need and deliver homes that change people's lives'. Last year, our supported housing services helped to make a positive difference in the lives of over 1000 individuals or families. We are large enough to offer security, expertise and career progression, yet small enough to know our staff and neighbourhoods personally. The role is based at Taylor House in Gloucester, reporting to the Team Leader and part of the Supported Housing department. Taylor House provides accommodation-based support for single people and couples with complex, multiple and high-level support needs, aged 18+. 34 residents are housed in a mixture of self-contained accommodation and rooms with shared facilities. What you will be doing: As a Supported Housing Officer, you will be working closely with our clients, supporting them through difficult times in their journey. This involves working in partnership with other agencies and professionals, dealing with stakeholders and housing management issues as well as working closely with our clients on 1 to 1 basis. There will also be an opportunity for you to run a workshop in an area you enjoy. What you will need to be successful: Experience of delivering support services to clients in accommodation-based projects. Knowledge of Psychologically Informed Environments. Ability to manage your time effectively and prioritise your own work. Taking a proactive approach to targets and workload. Able to vary communication to suit the needs and preference of the individual, ensuring staff and clients are listened to and have opportunity to contribute their views. Elim employees benefit from: 25 days annual holiday rising to 30 days. Annual paid day off for your birthday. Access to training and career development through Elim Skills Academy Company pension. Life Assurance. Annual bonus. Health cash plan, which includes discounts to a wide range of shops and services. Free onsite car parking How to apply: For more details on the role and to apply please click the APPLY button below and you'll be redirected to our site to complete your application. If you need any assistance with your application or are unable to access our website, please contact us. We will be reviewing applications and contacting candidates who meet the job criteria regularly. Please submit your applications as soon as you can as this role will close as soon as a candidate has been appointed. We are continuously developing our inclusive, values driven culture that welcomes and embraces the diversity of our staff and customers. We are keen to increase our own diversity and particularly welcome applications from underrepresented groups. Candidates with the relevant experience or job titles of: Social Housing Advisor, Housing Needs Assistant, Housing Officer, Housing Support Officer, Housing Assistant, Housing Officer, Housing Services, Housing Assistant, Social Housing Assistant, Supported Housing Officer, Social Housing Worker, Housing Administrator may also be considered for this role.
13/01/2026
Full time
Job Title: Supported Housing Officer Location: Gloucester Salary: £26,000 - £28,000 per annum Job Type : Full-time, Permanent Elim Housing Group is a provider of affordable housing and support services in the West of England and Gloucestershire, our vision is 'to meet housing need and deliver homes that change people's lives'. Last year, our supported housing services helped to make a positive difference in the lives of over 1000 individuals or families. We are large enough to offer security, expertise and career progression, yet small enough to know our staff and neighbourhoods personally. The role is based at Taylor House in Gloucester, reporting to the Team Leader and part of the Supported Housing department. Taylor House provides accommodation-based support for single people and couples with complex, multiple and high-level support needs, aged 18+. 34 residents are housed in a mixture of self-contained accommodation and rooms with shared facilities. What you will be doing: As a Supported Housing Officer, you will be working closely with our clients, supporting them through difficult times in their journey. This involves working in partnership with other agencies and professionals, dealing with stakeholders and housing management issues as well as working closely with our clients on 1 to 1 basis. There will also be an opportunity for you to run a workshop in an area you enjoy. What you will need to be successful: Experience of delivering support services to clients in accommodation-based projects. Knowledge of Psychologically Informed Environments. Ability to manage your time effectively and prioritise your own work. Taking a proactive approach to targets and workload. Able to vary communication to suit the needs and preference of the individual, ensuring staff and clients are listened to and have opportunity to contribute their views. Elim employees benefit from: 25 days annual holiday rising to 30 days. Annual paid day off for your birthday. Access to training and career development through Elim Skills Academy Company pension. Life Assurance. Annual bonus. Health cash plan, which includes discounts to a wide range of shops and services. Free onsite car parking How to apply: For more details on the role and to apply please click the APPLY button below and you'll be redirected to our site to complete your application. If you need any assistance with your application or are unable to access our website, please contact us. We will be reviewing applications and contacting candidates who meet the job criteria regularly. Please submit your applications as soon as you can as this role will close as soon as a candidate has been appointed. We are continuously developing our inclusive, values driven culture that welcomes and embraces the diversity of our staff and customers. We are keen to increase our own diversity and particularly welcome applications from underrepresented groups. Candidates with the relevant experience or job titles of: Social Housing Advisor, Housing Needs Assistant, Housing Officer, Housing Support Officer, Housing Assistant, Housing Officer, Housing Services, Housing Assistant, Social Housing Assistant, Supported Housing Officer, Social Housing Worker, Housing Administrator may also be considered for this role.
AWC Construction Services are seeking a highly organized and proactive Facilities Administrator to support the efficient operation of our facilities management team. The ideal candidate will be responsible for coordinating maintenance requests, managing documentation, liaising with contractors, and ensuring compliance with health and safety regulations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: Act as the first point of contact for all facilities-related queries and issues. Coordinate maintenance and repair work by liaising with service providers and contractors. Maintain records of building inspections, maintenance schedules, and compliance documentation. Assist in managing supplier contracts, purchase orders, and invoicing for facility-related services. Ensure health and safety policies are up to date and adhered to within the facility. Assist with emergency preparedness and response plans. Process work orders and track the status of facility-related tasks. Provide administrative support to the facilities management team as needed. Requirements: Previous experience in facilities administration, office management, or a related role. Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and facilities management software (desirable). Willing to work on call 5pm-9pm, as part of a rota Ability to work independently and handle multiple tasks simultaneously. Knowledge of health and safety regulations (preferred). Problem-solving skills and a proactive approach to facility management. Benefits: Competitive salary and benefits package. Opportunities for professional development. Dynamic and supportive work environment. If you are a detail-oriented professional with a passion for facilities management, we encourage you to apply!
13/01/2026
Full time
AWC Construction Services are seeking a highly organized and proactive Facilities Administrator to support the efficient operation of our facilities management team. The ideal candidate will be responsible for coordinating maintenance requests, managing documentation, liaising with contractors, and ensuring compliance with health and safety regulations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: Act as the first point of contact for all facilities-related queries and issues. Coordinate maintenance and repair work by liaising with service providers and contractors. Maintain records of building inspections, maintenance schedules, and compliance documentation. Assist in managing supplier contracts, purchase orders, and invoicing for facility-related services. Ensure health and safety policies are up to date and adhered to within the facility. Assist with emergency preparedness and response plans. Process work orders and track the status of facility-related tasks. Provide administrative support to the facilities management team as needed. Requirements: Previous experience in facilities administration, office management, or a related role. Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and facilities management software (desirable). Willing to work on call 5pm-9pm, as part of a rota Ability to work independently and handle multiple tasks simultaneously. Knowledge of health and safety regulations (preferred). Problem-solving skills and a proactive approach to facility management. Benefits: Competitive salary and benefits package. Opportunities for professional development. Dynamic and supportive work environment. If you are a detail-oriented professional with a passion for facilities management, we encourage you to apply!
Facilities Administrator Hours: Monday to Friday, Salary: £29,000 Location: Notting Hill, London This will initially be a 12 week temp arrangement with a goal making the temporary post holder to go permanent afterwards Dynamite recruitment is working in partnership with a well-established organisation who are UK based. Due to a busy period out client is looking to recruit a Facilities Administrator/Helpdesk to start as soon as possible. As a Building and Facilities Coordinator , you will be responsible for: Supporting with building inspections (weekly and monthly). Ensuring that there is a safe and compliant workplace, including building fabric, equipment and proactively monitoring the condition of workplaces. Maintain workplace solutions stock levels. Take ownership of actions from building inspections or service requests and create action plans, including full resolution, or escalation. Ensure the safety and wellbeing of people working within our workplaces, working with other central services colleagues to deliver this. Enable the regular occurrence of annual audits (i.e. Fire Risk Assessments, H&S audits), by providing access to sites and relevant documentation. Implementing any recommendations, commissioning necessary works and reporting regularly on progress. Troubleshoot, triage and resolve calls, queries and requests via the Workplace Solutions Helpdesk, complying with SLAs. Escalate to third parties as appropriate. Contribute to any incident response, supporting with Business Continuity activity, working to minimise any impact on our customers. Responsible for the security of the buildings (opening and closing) Support procurement processes, including preparation of specification and tender documents where required. Be responsible for specific facilities services contract management, acting as a primary point of contact, understanding contract requirements, holding regular contract review meetings, escalating issues by exception. Day to day contractor management of all suppliers working onsite (including internal cleaners and Homecare colleagues) ensuring all necessary H&S and procurement requirements are undertaken. Carry out purchasing and invoicing processes in a timely and accurate manner. Understand and comply with Financial and Procurement regulations. The ideal Facilities Coordinator will have/be Good coordination experience Strong communications skills and experience Good administration skills and experience Self-motivated and enthusiastic with a solution focussed, positive can do, will do attitude, putting the customer at the heart of every interaction. Proactive nature and the ability to act upon own initiative and effectively manage the workload with the ability to prioritise and work under pressure and to tight deadlines. Will have a keen eye for detail. Effective interpersonal skills: flexible and committed, enthusiastic, takes ownership, promotes sharing of ideas and supports team members with their duties as required. Good experience of Microsoft Office packages including Outlook, Word & Excel Full driving licence and/or the ability to travel in a timely and efficient manner to visit tenants, sites and attend meetings, frequently located in areas not covered by public transport. IOSH would be desirable but isn t essential. MUST BE ABLE TO DRIVE
12/01/2026
Full time
Facilities Administrator Hours: Monday to Friday, Salary: £29,000 Location: Notting Hill, London This will initially be a 12 week temp arrangement with a goal making the temporary post holder to go permanent afterwards Dynamite recruitment is working in partnership with a well-established organisation who are UK based. Due to a busy period out client is looking to recruit a Facilities Administrator/Helpdesk to start as soon as possible. As a Building and Facilities Coordinator , you will be responsible for: Supporting with building inspections (weekly and monthly). Ensuring that there is a safe and compliant workplace, including building fabric, equipment and proactively monitoring the condition of workplaces. Maintain workplace solutions stock levels. Take ownership of actions from building inspections or service requests and create action plans, including full resolution, or escalation. Ensure the safety and wellbeing of people working within our workplaces, working with other central services colleagues to deliver this. Enable the regular occurrence of annual audits (i.e. Fire Risk Assessments, H&S audits), by providing access to sites and relevant documentation. Implementing any recommendations, commissioning necessary works and reporting regularly on progress. Troubleshoot, triage and resolve calls, queries and requests via the Workplace Solutions Helpdesk, complying with SLAs. Escalate to third parties as appropriate. Contribute to any incident response, supporting with Business Continuity activity, working to minimise any impact on our customers. Responsible for the security of the buildings (opening and closing) Support procurement processes, including preparation of specification and tender documents where required. Be responsible for specific facilities services contract management, acting as a primary point of contact, understanding contract requirements, holding regular contract review meetings, escalating issues by exception. Day to day contractor management of all suppliers working onsite (including internal cleaners and Homecare colleagues) ensuring all necessary H&S and procurement requirements are undertaken. Carry out purchasing and invoicing processes in a timely and accurate manner. Understand and comply with Financial and Procurement regulations. The ideal Facilities Coordinator will have/be Good coordination experience Strong communications skills and experience Good administration skills and experience Self-motivated and enthusiastic with a solution focussed, positive can do, will do attitude, putting the customer at the heart of every interaction. Proactive nature and the ability to act upon own initiative and effectively manage the workload with the ability to prioritise and work under pressure and to tight deadlines. Will have a keen eye for detail. Effective interpersonal skills: flexible and committed, enthusiastic, takes ownership, promotes sharing of ideas and supports team members with their duties as required. Good experience of Microsoft Office packages including Outlook, Word & Excel Full driving licence and/or the ability to travel in a timely and efficient manner to visit tenants, sites and attend meetings, frequently located in areas not covered by public transport. IOSH would be desirable but isn t essential. MUST BE ABLE TO DRIVE
An exciting opportunity has arisen for an efficient and effective administrator with excellent organisational and interpersonal skills to support the work of our Associate Director of Estates and Facilities and the team. Providing a friendly, professional and efficient customer service is at the forefront of our team, helping with reports, data gathering , Minute taking etc We are looking for someone with the ability and confidence to use their own initiative and prioritise tasks. The post holder must possess excellent communication skills and relevant administrative experience, must be flexible and have attention to detail. You will also need to be computer literate with experience of Microsoft Office packages and able to balance multiple tasks and priorities effectively. There may be instances where you will be required to travel to another location for work. Please note: Under current UK immigration rules, this role does not meet the eligibility requirements for sponsorship under either the Health and Care Worker visa or the Skilled Worker visa routes. This post is for 22.5 hours per week. The job description banding is subject to Agenda for Change job matching. Main duties of the job Act as the first point of contact for general telephone and email enquirers , arrange calendars and meetings to support the services and team. Carry out a full range of administrative tasks including scanning, typing, filing, photocopying, arranging meetings, minute-taking, handling telephone messages, and the departments help desk and other duties as required. Assist senior team members with projects and initiatives by providing administrative support as needed. Be flexible and have the ability to on occasions work at another location. About us ECCH is well established health care provider and has been successfully delivering NHS care within the community since 2011. We provide a range of NHS, community health and social care services predominantly across the easterly region of the Norfolk/Suffolk borders. We are aligned to NHS terms and conditions, and offer many employee benefits, to find out more about us visit our website - . We are a social enterprise and staff owned organisation which means staff can opt to be shareholders and have a real say in how ECCH is run and evolves to deliver healthcare for the future. At the heart of our ambition, we work in partnership with and for the community to become the provider and employer of choice for community healthcare. We encourage you to apply as early as possible as this job may close earlier than the advertised closing date once enough applications have been received. We recognise that AI tools are increasingly used in professional settings. While we encourage strong applications, we value authenticity and an accurate reflection of skills and experience. Applicants must declare if AI has been used to complete their application, including responses that are directly copied or significantly shaped by AI tools. By submitting this application, you confirm that all information provided is a true and accurate representation of your own skills, knowledge, and experience. Job responsibilities Operational To carry out the allocation of all external users of ECCH Spaces, along side sourcing external space requirements for ECCH teams to use. To ensure that maximum utilisation of accommodation is achieved. To respond to all accommodation enquiries in a timely manner. To use a variety of computer software packages such as an electronic booking system, excel spreadsheets, word, Microsoft teams etc. To complete and maintain all administration tasks for Accommodation Services which includes completion of Licences to Occupy, assistance to the head of service on demise plans and Lease negotiation. To provide high standards of customer service whilst managing the reception arrangements for new tenants and to maintain good levels of communication with those heads of departments/external partners whose staff use ECCH space. To ensure that all accommodation equipment is kept up to the desired standard and maintained for external users. To raise sale invoices, and authorise invoices up to 5K To work with our landlord NHSPS on clear demise plans, authorisation of Annual Business Charges. To help cover Estates and Facilities Helpdesk. To set up and maintain site plans and occupancy sheets. To ensure that agreements are issued and kept up to date which indicate the correct terms and conditions for any leases, licences or agreements including Ad Hoc room hire. To raise sale invoices in a timely manner To authorise landlord Annual Business Statement To arrange for the preparation and checking of inventories of all estates assets. To prepare and submit monthly management information, including occupancy statistics and budget information to assist with the monitoring and performance of our estate. General Any other duties consistent with the grade that may be allocated from time to time by the head of service. All roles within East Coast Community Healthcare CIC (ECCH) require staff to demonstrate our Values and Signature Behaviours in the care and service they provide to patients, service users, stakeholders and colleagues. All members of staff should consider these as an essential part of their job role. Our Values outline the core behaviours that we can all achieve and are summarised as an acronym within the word CARE. These stand for: Compassion, Action, Respect and Everyone. Underpinning our Values are our Signature Behaviours which highlight by taking the right actions we continue to build a strong culture. Our four Signature Behaviours are: Compassion - We Listen, We Learn, We Lead Action - My Accountability, My Responsibility Respect - Respect Our Resources: People, Time and Money Everyone - Work Together, Achieve Together. Person Specification Qualifications Recognised admin/business qualification or relevant experience NVQ Level 3, BTEC, ILM 2/3. An ability to undertake future training Previous experience in a similar post within a healthcare/hospitality environment. Experience of using an electronic booking system to source, track and generate relevant information. To have used computerised audit systems and handheld technology in a working environment. Experience of National and NHS legislation and guidance relating to the provision of accommodation Skills and Knowledge Perform under pressure. Task focused. Customer/service user thinking/focus. Positive communicator with a can do attitude. Evidence of the ability to plan and prioritise work to meet own and department deadlines. Ability to take responsibility and be accountable. Knowledge of facilities/clinical practices and processes Personal Attributes Work as part of a team Ability to embrace our Culture, Values and Signature Behaviours: (Compassion - We Listen, We Learn, We Lead Action - My Accountability, My Responsibility Respect - Respect Our Resources: People, Time and Money Everyone - Work Together, Achieve Together). Willingness and ability to work across different sites and travel to alternative sites and across the community as required. Knowledge of Estates and Facilities /Clinical practice and processes would be helpful. Experience Experience of working with computer systems to include Microsoft Office and the use of IT packages and web based systems. Experience of creating, analysing and interpreting data in IT packages. Experience of producing performance reports. Experience of working with a diverse range of staff. Experience of working with KPIs. Experience of being able to work unsupervised Previous experience in a similar post within a healthcare/hospitality environment. Experience of using an electronic booking system to source, track and generate relevant information. To have used computerised audit systems and handheld technology in a working environment. Experience of National and NHS legislation and guidance relating to the Associate Director of Estates and Facilities
11/01/2026
Full time
An exciting opportunity has arisen for an efficient and effective administrator with excellent organisational and interpersonal skills to support the work of our Associate Director of Estates and Facilities and the team. Providing a friendly, professional and efficient customer service is at the forefront of our team, helping with reports, data gathering , Minute taking etc We are looking for someone with the ability and confidence to use their own initiative and prioritise tasks. The post holder must possess excellent communication skills and relevant administrative experience, must be flexible and have attention to detail. You will also need to be computer literate with experience of Microsoft Office packages and able to balance multiple tasks and priorities effectively. There may be instances where you will be required to travel to another location for work. Please note: Under current UK immigration rules, this role does not meet the eligibility requirements for sponsorship under either the Health and Care Worker visa or the Skilled Worker visa routes. This post is for 22.5 hours per week. The job description banding is subject to Agenda for Change job matching. Main duties of the job Act as the first point of contact for general telephone and email enquirers , arrange calendars and meetings to support the services and team. Carry out a full range of administrative tasks including scanning, typing, filing, photocopying, arranging meetings, minute-taking, handling telephone messages, and the departments help desk and other duties as required. Assist senior team members with projects and initiatives by providing administrative support as needed. Be flexible and have the ability to on occasions work at another location. About us ECCH is well established health care provider and has been successfully delivering NHS care within the community since 2011. We provide a range of NHS, community health and social care services predominantly across the easterly region of the Norfolk/Suffolk borders. We are aligned to NHS terms and conditions, and offer many employee benefits, to find out more about us visit our website - . We are a social enterprise and staff owned organisation which means staff can opt to be shareholders and have a real say in how ECCH is run and evolves to deliver healthcare for the future. At the heart of our ambition, we work in partnership with and for the community to become the provider and employer of choice for community healthcare. We encourage you to apply as early as possible as this job may close earlier than the advertised closing date once enough applications have been received. We recognise that AI tools are increasingly used in professional settings. While we encourage strong applications, we value authenticity and an accurate reflection of skills and experience. Applicants must declare if AI has been used to complete their application, including responses that are directly copied or significantly shaped by AI tools. By submitting this application, you confirm that all information provided is a true and accurate representation of your own skills, knowledge, and experience. Job responsibilities Operational To carry out the allocation of all external users of ECCH Spaces, along side sourcing external space requirements for ECCH teams to use. To ensure that maximum utilisation of accommodation is achieved. To respond to all accommodation enquiries in a timely manner. To use a variety of computer software packages such as an electronic booking system, excel spreadsheets, word, Microsoft teams etc. To complete and maintain all administration tasks for Accommodation Services which includes completion of Licences to Occupy, assistance to the head of service on demise plans and Lease negotiation. To provide high standards of customer service whilst managing the reception arrangements for new tenants and to maintain good levels of communication with those heads of departments/external partners whose staff use ECCH space. To ensure that all accommodation equipment is kept up to the desired standard and maintained for external users. To raise sale invoices, and authorise invoices up to 5K To work with our landlord NHSPS on clear demise plans, authorisation of Annual Business Charges. To help cover Estates and Facilities Helpdesk. To set up and maintain site plans and occupancy sheets. To ensure that agreements are issued and kept up to date which indicate the correct terms and conditions for any leases, licences or agreements including Ad Hoc room hire. To raise sale invoices in a timely manner To authorise landlord Annual Business Statement To arrange for the preparation and checking of inventories of all estates assets. To prepare and submit monthly management information, including occupancy statistics and budget information to assist with the monitoring and performance of our estate. General Any other duties consistent with the grade that may be allocated from time to time by the head of service. All roles within East Coast Community Healthcare CIC (ECCH) require staff to demonstrate our Values and Signature Behaviours in the care and service they provide to patients, service users, stakeholders and colleagues. All members of staff should consider these as an essential part of their job role. Our Values outline the core behaviours that we can all achieve and are summarised as an acronym within the word CARE. These stand for: Compassion, Action, Respect and Everyone. Underpinning our Values are our Signature Behaviours which highlight by taking the right actions we continue to build a strong culture. Our four Signature Behaviours are: Compassion - We Listen, We Learn, We Lead Action - My Accountability, My Responsibility Respect - Respect Our Resources: People, Time and Money Everyone - Work Together, Achieve Together. Person Specification Qualifications Recognised admin/business qualification or relevant experience NVQ Level 3, BTEC, ILM 2/3. An ability to undertake future training Previous experience in a similar post within a healthcare/hospitality environment. Experience of using an electronic booking system to source, track and generate relevant information. To have used computerised audit systems and handheld technology in a working environment. Experience of National and NHS legislation and guidance relating to the provision of accommodation Skills and Knowledge Perform under pressure. Task focused. Customer/service user thinking/focus. Positive communicator with a can do attitude. Evidence of the ability to plan and prioritise work to meet own and department deadlines. Ability to take responsibility and be accountable. Knowledge of facilities/clinical practices and processes Personal Attributes Work as part of a team Ability to embrace our Culture, Values and Signature Behaviours: (Compassion - We Listen, We Learn, We Lead Action - My Accountability, My Responsibility Respect - Respect Our Resources: People, Time and Money Everyone - Work Together, Achieve Together). Willingness and ability to work across different sites and travel to alternative sites and across the community as required. Knowledge of Estates and Facilities /Clinical practice and processes would be helpful. Experience Experience of working with computer systems to include Microsoft Office and the use of IT packages and web based systems. Experience of creating, analysing and interpreting data in IT packages. Experience of producing performance reports. Experience of working with a diverse range of staff. Experience of working with KPIs. Experience of being able to work unsupervised Previous experience in a similar post within a healthcare/hospitality environment. Experience of using an electronic booking system to source, track and generate relevant information. To have used computerised audit systems and handheld technology in a working environment. Experience of National and NHS legislation and guidance relating to the Associate Director of Estates and Facilities
