FACILITIES MANAGER Salary: Up to 37,000 depending on experience (inclusive of London Weighting Allowance) Working hours: 37.5 hours per week, Monday to Friday between 8am to 6pm. Some flexibility required according to the needs of the business, with some occasional weekend work Location: The Foundry, 17 Oval Way, London, SE11 5RR Closing date: 18 April 2024, we will be closing the application once we find the right candidate. The Post Your duties will include but not limited to: Compliance with health and safety legislation and good practice, including: Carrying out risk assessments and fire risk assessments, and ensuring that any resulting actions are carried out in a timely manner; Fire safety procedures including testing of fire safety systems and carrying out bi-annual fire evacuations; Conducting and keeping a clear and accurate record of, weekly inspections of buildings. Line Manage a small team of Facilities Support Assistants (FSAs) Managing the day-to-day work of the Facilities team; Ensuring staff have regular supervisions; Lead, develop and motivate staff; Setting up (or assisting / supervising the FSAs) furniture and Audio Visual and Information Technology in conference and meeting rooms; Carrying out (or assisting / supervising the FSAs) small-scale maintenance tasks including re-painting offices, basic plumbing, small-scale carpentry, key cutting, waste disposal, etc. Building improvements and maintenance Responsible for ensuring an ethical negotiation, procurement and management of Service of agreement levels. Updating and maintaining supplier contact database and summary sheets. Investigating day-to-day building-related problems (ranging from boiler/heating breakdowns, leaking roofs and blocked toilets, to alarm activations etc.), and devising timely and cost-effective solutions in consultation (as necessary) with the centre manager, contractors and tenants; Organising and overseeing planned preventative maintenance works and facilities service delivery (such as mechanical and electrical services, fire safety systems, building fabric, security), liaising with contractors and tenants to ensure timely completion and minimum disruption; Keeping up-to-date maintenance and service records and a manual of the building; Building strong working relationships with contractors in specifying works, tendering, monitoring progress and approving invoices on completion; Helping to monitor and reduce energy and water use in the buildings; Making suggestions on how to improve management and delivery of maintenance and services to tenants, and how to achieve the company's financial, social and environmental objectives. Communications Acting as a point of contact for tenants to report maintenance and other building-related issues; Acting as a point of contact for conference users to resolve problems that arise during their meetings; Establishing and maintaining excellent communication with tenants and centre users to help ensure their satisfaction with the building and services; Keeping records of maintenance work reported and carried out, to enable accurate reporting to the relevant Board on performance against targets. Undertaking the building-related aspects of tenant moves, including: Working with incoming tenants to determine and undertake any works required before they move in; Instructing redecoration of offices when vacant and liaising with contractors on other works as required; Assisting our IT company with setting up and managing phone systems Other responsibilities include: Assisting the Centre Manager with other duties that may be required from time to time; Other duties as required, in line with the role. Person Specification This is a busy, demanding and 'hands-on' role that will require a 'can do' attitude by the successful applicant. Essential skills and experience You have experience of commercial facilities / property management; You have experience of managing health and safety within the workplace; You have experience of managing expenditure and approving invoices; You are computer literate with good working knowledge of Word, Outlook and Excel; You have some knowledge and a strong interest in the social and environmental performance of buildings, particularly in relation to energy and water use, recycling, green commuting and accessibility; You can cope well under pressure; You have good organisational and time management skills and can prioritise effectively; You are a confident starter-finisher with an eye for detail; You are a problem-solver; You are confident in supervising others; You are personable, able to establish a good rapport quickly and establish trust in the long term; You are a good team worker. Contractual Details This is a permanent part-time role with a three-month probationary period. Benefits include 25 days holiday entitlement pro-rata as well as statutory bank holidays. We offer a company contribution up to 7% to a pension depending on scheme choice, a free company bicycle scheme with bicycle maintenance costs, season ticket loans, interest-free personal loans, as well as other benefits. Please note, you must be eligible to work in the UK in order to apply for this role.
Mar 25, 2024
Full time
FACILITIES MANAGER Salary: Up to 37,000 depending on experience (inclusive of London Weighting Allowance) Working hours: 37.5 hours per week, Monday to Friday between 8am to 6pm. Some flexibility required according to the needs of the business, with some occasional weekend work Location: The Foundry, 17 Oval Way, London, SE11 5RR Closing date: 18 April 2024, we will be closing the application once we find the right candidate. The Post Your duties will include but not limited to: Compliance with health and safety legislation and good practice, including: Carrying out risk assessments and fire risk assessments, and ensuring that any resulting actions are carried out in a timely manner; Fire safety procedures including testing of fire safety systems and carrying out bi-annual fire evacuations; Conducting and keeping a clear and accurate record of, weekly inspections of buildings. Line Manage a small team of Facilities Support Assistants (FSAs) Managing the day-to-day work of the Facilities team; Ensuring staff have regular supervisions; Lead, develop and motivate staff; Setting up (or assisting / supervising the FSAs) furniture and Audio Visual and Information Technology in conference and meeting rooms; Carrying out (or assisting / supervising the FSAs) small-scale maintenance tasks including re-painting offices, basic plumbing, small-scale carpentry, key cutting, waste disposal, etc. Building improvements and maintenance Responsible for ensuring an ethical negotiation, procurement and management of Service of agreement levels. Updating and maintaining supplier contact database and summary sheets. Investigating day-to-day building-related problems (ranging from boiler/heating breakdowns, leaking roofs and blocked toilets, to alarm activations etc.), and devising timely and cost-effective solutions in consultation (as necessary) with the centre manager, contractors and tenants; Organising and overseeing planned preventative maintenance works and facilities service delivery (such as mechanical and electrical services, fire safety systems, building fabric, security), liaising with contractors and tenants to ensure timely completion and minimum disruption; Keeping up-to-date maintenance and service records and a manual of the building; Building strong working relationships with contractors in specifying works, tendering, monitoring progress and approving invoices on completion; Helping to monitor and reduce energy and water use in the buildings; Making suggestions on how to improve management and delivery of maintenance and services to tenants, and how to achieve the company's financial, social and environmental objectives. Communications Acting as a point of contact for tenants to report maintenance and other building-related issues; Acting as a point of contact for conference users to resolve problems that arise during their meetings; Establishing and maintaining excellent communication with tenants and centre users to help ensure their satisfaction with the building and services; Keeping records of maintenance work reported and carried out, to enable accurate reporting to the relevant Board on performance against targets. Undertaking the building-related aspects of tenant moves, including: Working with incoming tenants to determine and undertake any works required before they move in; Instructing redecoration of offices when vacant and liaising with contractors on other works as required; Assisting our IT company with setting up and managing phone systems Other responsibilities include: Assisting the Centre Manager with other duties that may be required from time to time; Other duties as required, in line with the role. Person Specification This is a busy, demanding and 'hands-on' role that will require a 'can do' attitude by the successful applicant. Essential skills and experience You have experience of commercial facilities / property management; You have experience of managing health and safety within the workplace; You have experience of managing expenditure and approving invoices; You are computer literate with good working knowledge of Word, Outlook and Excel; You have some knowledge and a strong interest in the social and environmental performance of buildings, particularly in relation to energy and water use, recycling, green commuting and accessibility; You can cope well under pressure; You have good organisational and time management skills and can prioritise effectively; You are a confident starter-finisher with an eye for detail; You are a problem-solver; You are confident in supervising others; You are personable, able to establish a good rapport quickly and establish trust in the long term; You are a good team worker. Contractual Details This is a permanent part-time role with a three-month probationary period. Benefits include 25 days holiday entitlement pro-rata as well as statutory bank holidays. We offer a company contribution up to 7% to a pension depending on scheme choice, a free company bicycle scheme with bicycle maintenance costs, season ticket loans, interest-free personal loans, as well as other benefits. Please note, you must be eligible to work in the UK in order to apply for this role.
PA to Director - Summertown - Salary £30,000-£40,000 depending on experience. An exciting opportunity has arisen for a Personal Assistant in our Asset Management team to provide support to the Managing Director and Business Operations Manager. If you are looking to join a professional, friendly team where no two days are the same, this job is for you. Based in our head office in Summertown, you will be helping deliver a consistently high standard of performance to our clients. Candidates with skills in customer service who are confident, well presented and organised will be considered with enthusiasm. Property experience preferred but not essential. Full time Monday to Friday 37.5 hours a week Salary dependent on experience in the range of £30,000 - £40,000 Required Skills: • Reliable and honest with great communication skills • Ability to use initiative, pre-empt requests, be proactive and forward thinking • Able to multi-task and prioritise accordingly • Flexible • Computer literate • Well organised • Good attention to detail • Ability to listen and respond appropriately Tasks include: • General office administrative duties including emails and inbox management, filing and scanning • Answering the telephone and handling enquiries and/or directing calls in a professional manner • Building relationships with clients, customers, team members and contractors • Manage diary events, book meeting rooms and arranging client and site meetings • Attending meetings and taking minutes • Assisting with the preparation and completion of Pre-Sale enquiries for conveyancing solicitors • Preparation of fee accounts • Producing documents, postings, papers, reports and presentations • Implementing and maintaining procedures/administrative systems • Assisting in compliance related processes and paperwork • Carrying out any other reasonable tasks as may be directed to meet the needs of the business Contact Details: If you are interested in this role please contact Chris at Rayner Personnel on (phone number removed) and please send us a copy of your CV to (url removed) Please Note: Rayner Personnel Property Recruitment are acting as a recruitment agency with regards to this position. By submitting your application, you are consenting to Rayner Personnel processing and storing your data for the purposes of your job search. We receive a great many applications for our vacancies and try to respond to as many as we can as quickly as possible. If you have not heard from a member of the team within 48 working hours, please assume that on this occasion your application has not been successful, but please feel that you may apply for other roles we are advertising in the future.
Mar 15, 2024
Full time
PA to Director - Summertown - Salary £30,000-£40,000 depending on experience. An exciting opportunity has arisen for a Personal Assistant in our Asset Management team to provide support to the Managing Director and Business Operations Manager. If you are looking to join a professional, friendly team where no two days are the same, this job is for you. Based in our head office in Summertown, you will be helping deliver a consistently high standard of performance to our clients. Candidates with skills in customer service who are confident, well presented and organised will be considered with enthusiasm. Property experience preferred but not essential. Full time Monday to Friday 37.5 hours a week Salary dependent on experience in the range of £30,000 - £40,000 Required Skills: • Reliable and honest with great communication skills • Ability to use initiative, pre-empt requests, be proactive and forward thinking • Able to multi-task and prioritise accordingly • Flexible • Computer literate • Well organised • Good attention to detail • Ability to listen and respond appropriately Tasks include: • General office administrative duties including emails and inbox management, filing and scanning • Answering the telephone and handling enquiries and/or directing calls in a professional manner • Building relationships with clients, customers, team members and contractors • Manage diary events, book meeting rooms and arranging client and site meetings • Attending meetings and taking minutes • Assisting with the preparation and completion of Pre-Sale enquiries for conveyancing solicitors • Preparation of fee accounts • Producing documents, postings, papers, reports and presentations • Implementing and maintaining procedures/administrative systems • Assisting in compliance related processes and paperwork • Carrying out any other reasonable tasks as may be directed to meet the needs of the business Contact Details: If you are interested in this role please contact Chris at Rayner Personnel on (phone number removed) and please send us a copy of your CV to (url removed) Please Note: Rayner Personnel Property Recruitment are acting as a recruitment agency with regards to this position. By submitting your application, you are consenting to Rayner Personnel processing and storing your data for the purposes of your job search. We receive a great many applications for our vacancies and try to respond to as many as we can as quickly as possible. If you have not heard from a member of the team within 48 working hours, please assume that on this occasion your application has not been successful, but please feel that you may apply for other roles we are advertising in the future.
PERMANENT ROLE!! Head of Strategic Asset Management Pay Rate: £59,754- £64,866 per annum Security Clearance: DBS CV Deadline: 13/05/2022 16:00 Interview Process: TBC Start Date: 15/05/2022 PERMANENT ROLE!! Location: Bracknell - Home Flex/Agile Key Objectives of the role 1. To lead the Council’s approach to managing all its assets including time sensitive programming and management of redevelopment of all sites to support the delivery of the Council’s Transformation Programme ensuring that the Council’s assets are able to deliver the new ways of working and service design models of services for the Council, the community and public at large. 2. To lead and manage the re-procurement of commissioning a multi-disciple design team to design and deliver on behalf of the Council. 3. Managing the delivery of significant complex and multiple level construction projects across the Council taking decisions on the most appropriate method of delivery for each project. 4. To lead and manage the Construction and Maintenance teams which provide professional building services functions across all directorates within the Council. 5. To provide policy and performance support to the department. 6. To provide programme and project management support to other local councils and partner agencies to maximise income generation opportunities for the Council. 7. To provide advice and support to the Assistant Director: Property and associated corporate working groups The main duties and responsibilities of the post-holder are to: 1. To develop the Council’s policy for asset management and monitor the performance of its buildings. 2. To report and advise Directors, senior officers and Members across Directorates in the Council on all construction and technical related matters including taking decisions on types of construction methods and materials within the context of impact on programme/project delivery timescales and costs. 3. To lead and manage the Construction & Maintenance team in accordance with professional practice to deliver the Council’s objectives. 4. Set management objectives and allocate resources to ensure that the section meets its objectives, actions, performance indicators and budgets and manage its overall performance. 5. Contribute to the Departmental Management Team co-ordinating advice on divisional services, business planning and corporate policies to ensure the department is able to deliver practical and customer focussed services. 6. Appoint, lead and manage external consultants as when required in line with procurement processes. 7. Implement and enforce all relevant Health and Safety standards relating to construction. 8. Lead, manage, monitor and report on annual budgets of all capital projects: overall budget between £15m - £35m per annum, an annual repairs budget of £1m per annum and £3m schools and planned maintenance budget. 9. Oversee the management of building and building services maintenance, including: the timely completion of repairs and servicing in accordance with the building maintenance repairs and service contracts; managing the section’s computerised maintenance repairs and planned maintenance system; ensuring all repairs and servicing effected by contractors is in accordance with all Health and Safety Legislation; managing the issuing of works orders, ensuring they are in line with Bracknell Forest Council’s Procurement Procedures and the section’s QA procedures; the preparation and prioritising of maintenance programmes; specifying and administering appropriate works or programmes of works for reactive and planned maintenance; being responsible for the design of construction works, specifically in relation to maintenance projects. 10. To represent and deputise for the Assistant Director: Property at corporate officer meetings, relevant meetings with outside bodies and when required Member/Officer Working Groups and Committees. 11. Responsible for the safety and maintenance of designated properties and sites ensuring that these properties and sites are incompliance with all applicable regulations. Recommending and coordinating improvements to the properties and procedures as needed to ensure a safe, functional, and appealing space. Essential
BSc in building construction.
Full professional qualification eg MRICS, MCIOB.
Project management qualification, MAPM.
Experience of managing a multi-discipline team to provide all property related advice and undertake construction works from Inception to Completion working alongside consultants.
Evidence of continuing professional development.
Proven experience of major capital programme management and budgets in excess of £30m with the ability to lead and manage multiple projects with key focus on delivery and quality.
Proven relationship management skills at all levels including Executive Directors, Assistant Directors and Executive Members. Proven ability to challenge and manage external contractors and clients.
Proven ability to develop relationships with partner agencies with a view to selling programme and project management services to other local Councils and partner agencies to maximise income generation opportunities. Proven ability to lead and manage a number of multi-disciplinary teams ensuring successful co-working in line with solution focused One Council approach to ensure successful management and delivery of major capital and Planned Maintenance projects which are critical to the Council’s delivery of its strategic Transformation Programme.
Proven experience and understanding project programme management methodologies and technology of managing large and complex projects including external partner contracts.
Strong understanding of contract law and procurement procedures of high value contracts.
Experience of managing major capital programmes and budgets in excess of £30m with the ability to lead and manage multiple projects with key focus on delivery and quality.
Managing the delivery of multi-million-pound capital projects: including effective financial monitoring and reporting. Authorising of financial transactions in accordance with Council’s approved scheme of delegation.
Ability to produce clear concise reports for senior managers / boards.
Sound and logical thinker with proven innovative approach to problem solving to overcome challenging situations and unexpected developments
Ability to chair meetings and inspire confidence among a wide range of service users.
Extensive knowledge of Health & Safety legislation, including CDM and Asbestos Regs.
Oral communication skills to hold a contrary view in a meeting and explain technical issues to both Councillor or senior officer who has never encountered it before.
Intermediate level PC skills, including knowledge of Word, Excel and MS Project.
Understanding of and commitment to the requirements of safeguarding children, young people and vulnerable adults.
Manage, supervise and appraise identified staff including, guidance and training and make decisions on the recruitment and allocation of staff resources, including client professional services consultants where appointed. Knowledge of one corporate landlord management and reporting.
Knowledge of procurement regulations.
Desirable
Experience of deputising for the Assistant Director to provide the senior management team advice on all property related issues.
Knowledge of Local Authority procedures.
Apr 22, 2022
Full time
PERMANENT ROLE!! Head of Strategic Asset Management Pay Rate: £59,754- £64,866 per annum Security Clearance: DBS CV Deadline: 13/05/2022 16:00 Interview Process: TBC Start Date: 15/05/2022 PERMANENT ROLE!! Location: Bracknell - Home Flex/Agile Key Objectives of the role 1. To lead the Council’s approach to managing all its assets including time sensitive programming and management of redevelopment of all sites to support the delivery of the Council’s Transformation Programme ensuring that the Council’s assets are able to deliver the new ways of working and service design models of services for the Council, the community and public at large. 2. To lead and manage the re-procurement of commissioning a multi-disciple design team to design and deliver on behalf of the Council. 3. Managing the delivery of significant complex and multiple level construction projects across the Council taking decisions on the most appropriate method of delivery for each project. 4. To lead and manage the Construction and Maintenance teams which provide professional building services functions across all directorates within the Council. 5. To provide policy and performance support to the department. 6. To provide programme and project management support to other local councils and partner agencies to maximise income generation opportunities for the Council. 7. To provide advice and support to the Assistant Director: Property and associated corporate working groups The main duties and responsibilities of the post-holder are to: 1. To develop the Council’s policy for asset management and monitor the performance of its buildings. 2. To report and advise Directors, senior officers and Members across Directorates in the Council on all construction and technical related matters including taking decisions on types of construction methods and materials within the context of impact on programme/project delivery timescales and costs. 3. To lead and manage the Construction & Maintenance team in accordance with professional practice to deliver the Council’s objectives. 4. Set management objectives and allocate resources to ensure that the section meets its objectives, actions, performance indicators and budgets and manage its overall performance. 5. Contribute to the Departmental Management Team co-ordinating advice on divisional services, business planning and corporate policies to ensure the department is able to deliver practical and customer focussed services. 6. Appoint, lead and manage external consultants as when required in line with procurement processes. 7. Implement and enforce all relevant Health and Safety standards relating to construction. 8. Lead, manage, monitor and report on annual budgets of all capital projects: overall budget between £15m - £35m per annum, an annual repairs budget of £1m per annum and £3m schools and planned maintenance budget. 9. Oversee the management of building and building services maintenance, including: the timely completion of repairs and servicing in accordance with the building maintenance repairs and service contracts; managing the section’s computerised maintenance repairs and planned maintenance system; ensuring all repairs and servicing effected by contractors is in accordance with all Health and Safety Legislation; managing the issuing of works orders, ensuring they are in line with Bracknell Forest Council’s Procurement Procedures and the section’s QA procedures; the preparation and prioritising of maintenance programmes; specifying and administering appropriate works or programmes of works for reactive and planned maintenance; being responsible for the design of construction works, specifically in relation to maintenance projects. 10. To represent and deputise for the Assistant Director: Property at corporate officer meetings, relevant meetings with outside bodies and when required Member/Officer Working Groups and Committees. 11. Responsible for the safety and maintenance of designated properties and sites ensuring that these properties and sites are incompliance with all applicable regulations. Recommending and coordinating improvements to the properties and procedures as needed to ensure a safe, functional, and appealing space. Essential
BSc in building construction.
Full professional qualification eg MRICS, MCIOB.
Project management qualification, MAPM.
Experience of managing a multi-discipline team to provide all property related advice and undertake construction works from Inception to Completion working alongside consultants.
Evidence of continuing professional development.
Proven experience of major capital programme management and budgets in excess of £30m with the ability to lead and manage multiple projects with key focus on delivery and quality.
Proven relationship management skills at all levels including Executive Directors, Assistant Directors and Executive Members. Proven ability to challenge and manage external contractors and clients.
Proven ability to develop relationships with partner agencies with a view to selling programme and project management services to other local Councils and partner agencies to maximise income generation opportunities. Proven ability to lead and manage a number of multi-disciplinary teams ensuring successful co-working in line with solution focused One Council approach to ensure successful management and delivery of major capital and Planned Maintenance projects which are critical to the Council’s delivery of its strategic Transformation Programme.
Proven experience and understanding project programme management methodologies and technology of managing large and complex projects including external partner contracts.
Strong understanding of contract law and procurement procedures of high value contracts.
Experience of managing major capital programmes and budgets in excess of £30m with the ability to lead and manage multiple projects with key focus on delivery and quality.
Managing the delivery of multi-million-pound capital projects: including effective financial monitoring and reporting. Authorising of financial transactions in accordance with Council’s approved scheme of delegation.
Ability to produce clear concise reports for senior managers / boards.
Sound and logical thinker with proven innovative approach to problem solving to overcome challenging situations and unexpected developments
Ability to chair meetings and inspire confidence among a wide range of service users.
Extensive knowledge of Health & Safety legislation, including CDM and Asbestos Regs.
Oral communication skills to hold a contrary view in a meeting and explain technical issues to both Councillor or senior officer who has never encountered it before.
Intermediate level PC skills, including knowledge of Word, Excel and MS Project.
Understanding of and commitment to the requirements of safeguarding children, young people and vulnerable adults.
Manage, supervise and appraise identified staff including, guidance and training and make decisions on the recruitment and allocation of staff resources, including client professional services consultants where appointed. Knowledge of one corporate landlord management and reporting.
Knowledge of procurement regulations.
Desirable
Experience of deputising for the Assistant Director to provide the senior management team advice on all property related issues.
Knowledge of Local Authority procedures.
To assist the Finance team in providing accurate and timely financial analysis and reporting, project accounting management and comprehensive business partnering.
Responsibilities and Accountabilities:
* Posting journals into general ledger and management of monthly trial balance
* Preparation of monthly VAT returns
* Preparation of monthly management accounts
* Preparation of month-end reporting deliverables
* Assisting FC with monthly profit and cashflow forecasting
* Assisting with quarterly review reporting
* Assisting with year-end and half-year reporting processes
* Preparation of sales completion tracker monitoring deposits and completion monies
* Preparation of sales agency fee trackers
* Preparation of sales performance reporting including weekly sales updates and phase by phase sales trackers
* Assist with preparation of monthly build, sales and land cost reporting (including reconciliation to financial systems)
* Ad hoc analysis
* Contractor finance due diligence
* Work with Finance Assistant to ensure timely approval and payment of invoices
Technical Competencies:
* Demonstrated experience working in a management or project accounts role, preferably for a property developer
* ACCA/ACA part qualified
Person Specification:
* Strong customer facing and presentation skills
* Commercial acumen with a resilient nature
* Target driven with good negotiation skills
* Able to work in a team and on own initiative
* Good listening and verbal communication skills
* Able to demonstrate computer literacy
* Good time management skills
* Positive and confident attitude
Please note our standard working hours are 8am until 5.30pm Monday to Friday
Sep 28, 2020
Permanent
To assist the Finance team in providing accurate and timely financial analysis and reporting, project accounting management and comprehensive business partnering.
Responsibilities and Accountabilities:
* Posting journals into general ledger and management of monthly trial balance
* Preparation of monthly VAT returns
* Preparation of monthly management accounts
* Preparation of month-end reporting deliverables
* Assisting FC with monthly profit and cashflow forecasting
* Assisting with quarterly review reporting
* Assisting with year-end and half-year reporting processes
* Preparation of sales completion tracker monitoring deposits and completion monies
* Preparation of sales agency fee trackers
* Preparation of sales performance reporting including weekly sales updates and phase by phase sales trackers
* Assist with preparation of monthly build, sales and land cost reporting (including reconciliation to financial systems)
* Ad hoc analysis
* Contractor finance due diligence
* Work with Finance Assistant to ensure timely approval and payment of invoices
Technical Competencies:
* Demonstrated experience working in a management or project accounts role, preferably for a property developer
* ACCA/ACA part qualified
Person Specification:
* Strong customer facing and presentation skills
* Commercial acumen with a resilient nature
* Target driven with good negotiation skills
* Able to work in a team and on own initiative
* Good listening and verbal communication skills
* Able to demonstrate computer literacy
* Good time management skills
* Positive and confident attitude
Please note our standard working hours are 8am until 5.30pm Monday to Friday