Construction Jobs
Swindon, Wiltshire
Jul 14, 2020
Permanent
Quite frankly, if you are seeking for a professional forward thinking employer who are driven and first and foremost, honourable - we think you needs will be well matched with this main contractor. This is a privately owned business who have traded successfully for over 40 years. The company has extensive work scheduled across the South and South East in conjunction with Network Rail and other clients. The projected growth strategy for this business is quite simply staggering – circa 10% growth, year on year for the past 4 years, making this a strong opportunity for career progression.
There is a rich blend of work, from platforms and bridges to car parks and ticket halls and also a fair amount of track-side work - valued from £2m-£8m.
Role Profile: Project and Office Administrator
Direct Report: Framework Manager / Facilities and Administration Manager
Job Purpose
The Project and Office Administrator is responsible for assisting operational team
requirements and ensuring that the office facilities are properly maintained to provide a safe and comfortable environment for all staff and visitors.
The Project Administration aspect of the role will involve supporting project teams with
project delivery such as assisting with operational documentation, statutory permits (i.e.
Road Space). The Office Administration aspect of the role will essentially ensure the smooth running of the office facilities on a day-to-day basis with the technical support from the companies Facilities and Administration Manager.
Key Roles, Responsibilities and Accountabilities
Office Administration
• Ensure that the office facilities meets the needs of the people that work in them
• Develop and review the Facilities Management Plan for the local office and ensure it is
understood by all staff and visitors
• Ensure that the checks required on the Facilities Management Schedule are carried out and delivered on time
• Manage cleaning staff, ensuring facilities are always clean, secure and parking is
managed to provide a welcoming, safe and comfortable environment for all
• Assist the Facilities and Administration Manager with the arrangement and supervision of any maintenance activities required at the office location
• Managing any telephone and postal enquires and provide information as required
• Provide a high-quality administrative support to the local team and an excellent company image both internally and externally
Project Administration
• Meet with site staff to discuss future works and requirements
• Assist with obtaining permits and consents in support of the operational teams
• Ensure stationery and other key supplies required for the office and projects is controlled and costs are managed
• Assist with project administration, document control and secure archiving for projects
• Respond to Clients, Managers & HR colleagues requests for copies of certification &
workforce information
Health, Safety, Environmental, Quality and Social Management
• By example, promote the highest possible standards of leadership when implementing
procedures and best practice, ensuring compliance with Group procedures and legal
obligations encouraging a safety culture in full support of the company values
• Carry out the duties specified in the Facility Management Procedure,Facilities Management Process and the local Facilities Management Plan
• Ensure the successful delivery of the Facilities Management Schedule, to ensure the
legislative requirements are maintained to meet the standards required, keeping the
schedule up to date and uploading certification to the compaines document management system.
• Undertake fire evacuation tests and quarterly health and safety inspections of the
premises, with the technical support of Fire Wardens and the Facilities and
Administration Manager/HSEQ team
• Proactively promote continuous improvement initiatives (e.g. customer and supplier
feedback, back to basics, process improvements and knowledge management)
• Report Close Calls to help reduce the risk of incidents and accidents
• Manage and maintain a list of key suppliers and coordinate response when required
• Ensure Company notice boards are updated and maintained
Person specification - Qualifications, Technical skills and Experience
Qualifications and Training
Essential
▪ Driving License
Desirables (Training will be provided in any case)
▪ Fire Marshall
▪ Fire Aid
▪ Electronic document management (EDMS) training
Experience
The ideal candidate will have knowledge and experience of Project and Office
Administration, with particular experience of facilities management and document
control, although this is not crucial and all training for the role will be provided.
The individual shall have an ability to develop friendly and professional customer
focused relations with others; Self-driven, results-oriented with a positive outlook
Must be an excellent organiser with proven time management skills, people
management skills, and the ability to influence and mentor to motivate employees
to achieve exacting standards of compliance
Excellent written and oral communication skills, with the ability to liaise effectively
with a range of other professionals
Practical organisational skills and a methodical approach to their work
Strong analytical and problem-solving skills, with accuracy and attention to detail
Highly developed numeracy and computer literacy skills with good working
knowledge of Microsoft Office Applications
Good management skills, with the ability to motivate employees to achieve high
standards of compliance
There will be a generous package, which would be discussed on an individual basis.
Here's just some of the other benefits:
* Pension Auto Enrolment – 5% from Employee + 3% from Employer = 8% Pension
* Holidays = 25 Days + Bank Holidays (5 Days holiday reserved for xmas shut down).
* Mileage / Fuel payable at current government rates
* Annual Attendance to family fun day
* Sponsorship with the Academy if candidates would like to undertake further learning or training
* Flexible working to suit employee and family needs
* Rewards scheme free of charge – discounts to hundreds of high street stores
* An annual bonus has historically been paid, which in recent years has been 2% of salary
If you require further information - please contact Tristan Prior