Site Supervisor/ FM/ prison maintenance A large FM and Maintenance contractor who run the contract for the Ministry of Justice to maintain Uk Prisons has an exciting opportunity For a Site FM supervisor to join the team based in Market Harborough (Gartree Prison). This is a temporary role but has the potential to go permanently. The role will require security vetting and clearance. It will also include working on an on-call rota. The role • Assist in and lead the delivery of a range of facilities services to the prison in line with contractual commitments. Compliance focused. • To manage and deliver a proactive service in delivering planned maintenance and remedials on behalf of the client via on-site staff and contracted labour resources. • Plan and programme maintenance activities according to the Compliance programme and within the CAFM system, prioritising work in a hierarchy of safety, compliance and contractual requirements. • Assist in the day to day running of the Estate, leading a team of building engineers (Electricians, plumbers, jokers etc), Stores People and Cleaners whilst working with contractors on site. • Help to maintain standards as set out in the Service Level Agreement. • Communicate problems and concerns promptly through line management, ensuring quick resolution. • Ensure the health, safety and security of staff, contractors, premises, and equipment by encouraging and monitoring best practices at all times. • Check and sign timesheets in accordance with procedures. • Ensure all requirements are met through liaising with HMPS management to receive and manage expectations. What are we looking for? • Previous experience of working within the Facilities/Estate arena. • Must be technically qualified. Trade qualification minimum. • Facilities Management qualifications are advantageous. • Extensive knowledge of Health and Safety legislation and compliance. • IT Literate. • Team management, working on own initiative, understand deadlines and priority. • To Supervise, Lead and deliver a proactive service in delivering Planned maintenance and remedials on behalf of the client. • To supervise and lead all teams' PPM activities in line with company procedures and in adherence to site rules inclusive of Health and safety, environmental and quality systems. • To provide a single point of contact for the team members allocated to PPM and compliance services. • To Lead the team in line with site and company policies and procedures. • To deliver all agreed KPI - SLA targets and objectives set to meet our contractual obligations. • To set the standard by demonstrating a professional approach whilst delivering and supervising the team. • Provide appropriate challenge and assurance to ensure that work is delivered to the highest standard and to Health and Safety. • Build a solid relationship with key influential persons and maintain that momentum. • To deputise for the Site Manager as and when requested. • To deputise for the Works Supervisor as and when requested. • Point of Contact for all contractors and ensure receipt of compliance documentation including competencies, certificates, Risk Assessments and Method Statements. • Contractor management of outsourced services, including specialist hard services, fire systems, lifts, hygiene, water and waste management. • Act as the approved person for a given discipline if qualified and competent (HV/LV electrical work, pressure systems, confined spaces, steam etc). • Maintain and seek to improve the safety culture and health/wellbeing within the team by delivering Tool Box Talks and enforcing Zero Code. • Oversee and Supervise the Office Administrator and that elements of the contract are maintained and completed to support contract delivery in accordance with the contract & KPI's. • To manage the site compliance register and ensure weekly submission to MOJ. Compliance Ensure contractors are booked in within the required time frame to deliver the service. • To manage remedial works via contractors. What you need to do now If you're interested in this role, click \'apply now\' to forward an up-to-date copy of your CV, or call us now. If this job isn't\'t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Mar 28, 2024
Seasonal
Site Supervisor/ FM/ prison maintenance A large FM and Maintenance contractor who run the contract for the Ministry of Justice to maintain Uk Prisons has an exciting opportunity For a Site FM supervisor to join the team based in Market Harborough (Gartree Prison). This is a temporary role but has the potential to go permanently. The role will require security vetting and clearance. It will also include working on an on-call rota. The role • Assist in and lead the delivery of a range of facilities services to the prison in line with contractual commitments. Compliance focused. • To manage and deliver a proactive service in delivering planned maintenance and remedials on behalf of the client via on-site staff and contracted labour resources. • Plan and programme maintenance activities according to the Compliance programme and within the CAFM system, prioritising work in a hierarchy of safety, compliance and contractual requirements. • Assist in the day to day running of the Estate, leading a team of building engineers (Electricians, plumbers, jokers etc), Stores People and Cleaners whilst working with contractors on site. • Help to maintain standards as set out in the Service Level Agreement. • Communicate problems and concerns promptly through line management, ensuring quick resolution. • Ensure the health, safety and security of staff, contractors, premises, and equipment by encouraging and monitoring best practices at all times. • Check and sign timesheets in accordance with procedures. • Ensure all requirements are met through liaising with HMPS management to receive and manage expectations. What are we looking for? • Previous experience of working within the Facilities/Estate arena. • Must be technically qualified. Trade qualification minimum. • Facilities Management qualifications are advantageous. • Extensive knowledge of Health and Safety legislation and compliance. • IT Literate. • Team management, working on own initiative, understand deadlines and priority. • To Supervise, Lead and deliver a proactive service in delivering Planned maintenance and remedials on behalf of the client. • To supervise and lead all teams' PPM activities in line with company procedures and in adherence to site rules inclusive of Health and safety, environmental and quality systems. • To provide a single point of contact for the team members allocated to PPM and compliance services. • To Lead the team in line with site and company policies and procedures. • To deliver all agreed KPI - SLA targets and objectives set to meet our contractual obligations. • To set the standard by demonstrating a professional approach whilst delivering and supervising the team. • Provide appropriate challenge and assurance to ensure that work is delivered to the highest standard and to Health and Safety. • Build a solid relationship with key influential persons and maintain that momentum. • To deputise for the Site Manager as and when requested. • To deputise for the Works Supervisor as and when requested. • Point of Contact for all contractors and ensure receipt of compliance documentation including competencies, certificates, Risk Assessments and Method Statements. • Contractor management of outsourced services, including specialist hard services, fire systems, lifts, hygiene, water and waste management. • Act as the approved person for a given discipline if qualified and competent (HV/LV electrical work, pressure systems, confined spaces, steam etc). • Maintain and seek to improve the safety culture and health/wellbeing within the team by delivering Tool Box Talks and enforcing Zero Code. • Oversee and Supervise the Office Administrator and that elements of the contract are maintained and completed to support contract delivery in accordance with the contract & KPI's. • To manage the site compliance register and ensure weekly submission to MOJ. Compliance Ensure contractors are booked in within the required time frame to deliver the service. • To manage remedial works via contractors. What you need to do now If you're interested in this role, click \'apply now\' to forward an up-to-date copy of your CV, or call us now. If this job isn't\'t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Facilities Manager - North - North West London. Your new company Founded in 1987, our client is one of the UK's leading facilities management and professional services company. Across the country, the 77,500+ people look after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and critical government strategic assets. They take care of our customers' people and buildings, by delivering the basics brilliantly and deploying advanced technology. Your new role We have an exciting opportunity for a Facilities Manager to join our team! This role offers the flexibility to work from home, with travel required to our sites in North to North West London. As a Facilities Manager, you will be responsible for overseeing the maintenance of our buildings and systems. The work will include managing 20-25 cleaners and being the face of our client. Full scope of hard and soft services and training will be provided. Key Responsibilities: - Manage and maintain facilities to ensure they meet health and safety standards - Plan and coordinate all works and refurbishments What you'll need to succeed Proven experience as a Facilities Manager or in a relevant position such as a Facilities coordinator, Facilities administrator, Property Maintenance Manager etc- Strong communication and interpersonal skills What you'll get in return Progression opportunities-The chance to work from home when not travelling out to site - Company car or travel allowance to aid in travel. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Mar 28, 2024
Full time
Facilities Manager - North - North West London. Your new company Founded in 1987, our client is one of the UK's leading facilities management and professional services company. Across the country, the 77,500+ people look after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and critical government strategic assets. They take care of our customers' people and buildings, by delivering the basics brilliantly and deploying advanced technology. Your new role We have an exciting opportunity for a Facilities Manager to join our team! This role offers the flexibility to work from home, with travel required to our sites in North to North West London. As a Facilities Manager, you will be responsible for overseeing the maintenance of our buildings and systems. The work will include managing 20-25 cleaners and being the face of our client. Full scope of hard and soft services and training will be provided. Key Responsibilities: - Manage and maintain facilities to ensure they meet health and safety standards - Plan and coordinate all works and refurbishments What you'll need to succeed Proven experience as a Facilities Manager or in a relevant position such as a Facilities coordinator, Facilities administrator, Property Maintenance Manager etc- Strong communication and interpersonal skills What you'll get in return Progression opportunities-The chance to work from home when not travelling out to site - Company car or travel allowance to aid in travel. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Land Manager / Ranger Closing Date: 7th April 2024 20 Hours per week £27,000 to £28,000 pro-rata Are you experienced in land management with a passion for community and the environment? Are you motivated to play a key role in maximising the use and benefits of Chippenham s outdoor spaces? Would you like a varied role combining outdoor maintenance tasks, project management and engaging with stakeholders from local environmental charities to schools? A job where no day is the same and you could be laying woodland paths in the morning, delivering a talk in the afternoon and responding to unexpected issues in between. CBLC is looking for a part-time, experienced Land Manager/Ranger would focus on day-to-day operational management of the land, risk management, as well as working with the CEO and Board on a land management, preservation and development strategy. We have over 70 acres of land in central Chippenham, maintained for community use, including: the popular Westmead Open Space, land at the Pewsham Community Centre, Baydons Meadow, Mortimores Wood and Little England Copse. Our land requires continual management. Currently this work is undertaken by contractors and volunteers involving a reactive approach of dealing with issues as they arise and little proactive activity, for example: post flooding works, fallen trees, path maintenance etc. Coordination of this work is currently shared between the CEO and Administrator. We want to do things differently. The creation of this new Land Manager/Ranger role marks an exciting step change in how we take forwards our use and development of our outdoor spaces to benefit local communities and the environment. You will help us to identify areas requiring the most attention and those which present us with the greatest opportunity, plan and execute projects and in doing so, make a valuable difference. The role will cover four key areas: • Land planning and management, working closely with our CEO on our strategy and plans, writing project briefs and reports and monitoring expenditure. • Maintenance, including day-to-day management of our open spaces from grass-cutting to safety checks, responding to incidents, ensuring our lands are safe for visitors, creating woodland infrastructure and environmental surveys, planning/overseeing any major works, plus general warden duties. • Volunteer coordination, including recruitment, training and engaging community groups in activities such as controlling invasive species. • Community development, such as delivering talks and creating environmental projects for school groups. To be successful in this role you will need: • Experience in land management, ideally in a community setting • Good knowledge of health and safety requirements • Ability to use tools and equipment safely • Passion for conservation and environmental stewardship • Good maths, English and IT literacy skills (e.g. for report writing and monitoring expenditure) • Confident communication skills, able to engage with a wide variety of stakeholders • Proactive, organised and able to prioritise a varied workload. • Physical fitness and happy to work outdoors in all weathers! A full job description and person specification is available on our website. If you are excited about this opportunity and feel you have the right skills and experience, we would love to hear from you. Please submit your CV and covering letter, outlining what appeals to you about the role and why you re a strong candidate, to recruitment(at)krhrconsultancy.co.uk by Sunday 7th April. Interviews will take place during w/c 15th April 2024. CBLC is an equal opportunities employer and respects diversity. Please let us know if there are any adjustments you need to support you during the recruitment process. TO APPLY PLEASE CLICK THE "APPLY NOW" BUTTON AND YOU WILL BE REDIRECTED TO BEGIN THE APPLICATION PROCESS
Mar 28, 2024
Full time
Land Manager / Ranger Closing Date: 7th April 2024 20 Hours per week £27,000 to £28,000 pro-rata Are you experienced in land management with a passion for community and the environment? Are you motivated to play a key role in maximising the use and benefits of Chippenham s outdoor spaces? Would you like a varied role combining outdoor maintenance tasks, project management and engaging with stakeholders from local environmental charities to schools? A job where no day is the same and you could be laying woodland paths in the morning, delivering a talk in the afternoon and responding to unexpected issues in between. CBLC is looking for a part-time, experienced Land Manager/Ranger would focus on day-to-day operational management of the land, risk management, as well as working with the CEO and Board on a land management, preservation and development strategy. We have over 70 acres of land in central Chippenham, maintained for community use, including: the popular Westmead Open Space, land at the Pewsham Community Centre, Baydons Meadow, Mortimores Wood and Little England Copse. Our land requires continual management. Currently this work is undertaken by contractors and volunteers involving a reactive approach of dealing with issues as they arise and little proactive activity, for example: post flooding works, fallen trees, path maintenance etc. Coordination of this work is currently shared between the CEO and Administrator. We want to do things differently. The creation of this new Land Manager/Ranger role marks an exciting step change in how we take forwards our use and development of our outdoor spaces to benefit local communities and the environment. You will help us to identify areas requiring the most attention and those which present us with the greatest opportunity, plan and execute projects and in doing so, make a valuable difference. The role will cover four key areas: • Land planning and management, working closely with our CEO on our strategy and plans, writing project briefs and reports and monitoring expenditure. • Maintenance, including day-to-day management of our open spaces from grass-cutting to safety checks, responding to incidents, ensuring our lands are safe for visitors, creating woodland infrastructure and environmental surveys, planning/overseeing any major works, plus general warden duties. • Volunteer coordination, including recruitment, training and engaging community groups in activities such as controlling invasive species. • Community development, such as delivering talks and creating environmental projects for school groups. To be successful in this role you will need: • Experience in land management, ideally in a community setting • Good knowledge of health and safety requirements • Ability to use tools and equipment safely • Passion for conservation and environmental stewardship • Good maths, English and IT literacy skills (e.g. for report writing and monitoring expenditure) • Confident communication skills, able to engage with a wide variety of stakeholders • Proactive, organised and able to prioritise a varied workload. • Physical fitness and happy to work outdoors in all weathers! A full job description and person specification is available on our website. If you are excited about this opportunity and feel you have the right skills and experience, we would love to hear from you. Please submit your CV and covering letter, outlining what appeals to you about the role and why you re a strong candidate, to recruitment(at)krhrconsultancy.co.uk by Sunday 7th April. Interviews will take place during w/c 15th April 2024. CBLC is an equal opportunities employer and respects diversity. Please let us know if there are any adjustments you need to support you during the recruitment process. TO APPLY PLEASE CLICK THE "APPLY NOW" BUTTON AND YOU WILL BE REDIRECTED TO BEGIN THE APPLICATION PROCESS
Land Manager / Ranger Closing Date: 7th April 2024 20 Hours per week £27,000 to £28,000 pro-rata Are you experienced in land management with a passion for community and the environment? Are you motivated to play a key role in maximising the use and benefits of Chippenham's outdoor spaces? Would you like a varied role combining outdoor maintenance tasks, project management and engaging with stakeholders from local environmental charities to schools? A job where no day is the same and you could be laying woodland paths in the morning, delivering a talk in the afternoon and responding to unexpected issues in between. CBLC is looking for a part-time, experienced Land Manager/Ranger would focus on day-to-day operational management of the land, risk management, as well as working with the CEO and Board on a land management, preservation and development strategy. We have over 70 acres of land in central Chippenham, maintained for community use, including: the popular Westmead Open Space, land at the Pewsham Community Centre, Baydons Meadow, Mortimores Wood and Little England Copse. Our land requires continual management. Currently this work is undertaken by contractors and volunteers - involving a reactive approach of dealing with issues as they arise and little proactive activity, for example: post flooding works, fallen trees, path maintenance etc. Coordination of this work is currently shared between the CEO and Administrator. We want to do things differently. The creation of this new Land Manager/Ranger role marks an exciting step change in how we take forwards our use and development of our outdoor spaces to benefit local communities and the environment. You will help us to identify areas requiring the most attention and those which present us with the greatest opportunity, plan and execute projects and in doing so, make a valuable difference. The role will cover four key areas: • Land planning and management, working closely with our CEO on our strategy and plans, writing project briefs and reports and monitoring expenditure. • Maintenance, including day-to-day management of our open spaces from grass-cutting to safety checks, responding to incidents, ensuring our lands are safe for visitors, creating woodland infrastructure and environmental surveys, planning/overseeing any major works, plus general warden duties. • Volunteer coordination, including recruitment, training and engaging community groups in activities such as controlling invasive species. • Community development, such as delivering talks and creating environmental projects for school groups. To be successful in this role you will need: • Experience in land management, ideally in a community setting • Good knowledge of health and safety requirements • Ability to use tools and equipment safely • Passion for conservation and environmental stewardship • Good maths, English and IT literacy skills (e.g. for report writing and monitoring expenditure) • Confident communication skills, able to engage with a wide variety of stakeholders • Proactive, organised and able to prioritise a varied workload. • Physical fitness and happy to work outdoors in all weathers! A full job description and person specification is available on our website . If you are excited about this opportunity and feel you have the right skills and experience, we would love to hear from you. Please submit your CV and covering letter, outlining what appeals to you about the role and why you're a strong candidate, to by Sunday 7th April. Interviews will take place during w/c 15th April 2024. CBLC is an equal opportunities employer and respects diversity. Please let us know if there are any adjustments you need to support you during the recruitment process.
Mar 28, 2024
Full time
Land Manager / Ranger Closing Date: 7th April 2024 20 Hours per week £27,000 to £28,000 pro-rata Are you experienced in land management with a passion for community and the environment? Are you motivated to play a key role in maximising the use and benefits of Chippenham's outdoor spaces? Would you like a varied role combining outdoor maintenance tasks, project management and engaging with stakeholders from local environmental charities to schools? A job where no day is the same and you could be laying woodland paths in the morning, delivering a talk in the afternoon and responding to unexpected issues in between. CBLC is looking for a part-time, experienced Land Manager/Ranger would focus on day-to-day operational management of the land, risk management, as well as working with the CEO and Board on a land management, preservation and development strategy. We have over 70 acres of land in central Chippenham, maintained for community use, including: the popular Westmead Open Space, land at the Pewsham Community Centre, Baydons Meadow, Mortimores Wood and Little England Copse. Our land requires continual management. Currently this work is undertaken by contractors and volunteers - involving a reactive approach of dealing with issues as they arise and little proactive activity, for example: post flooding works, fallen trees, path maintenance etc. Coordination of this work is currently shared between the CEO and Administrator. We want to do things differently. The creation of this new Land Manager/Ranger role marks an exciting step change in how we take forwards our use and development of our outdoor spaces to benefit local communities and the environment. You will help us to identify areas requiring the most attention and those which present us with the greatest opportunity, plan and execute projects and in doing so, make a valuable difference. The role will cover four key areas: • Land planning and management, working closely with our CEO on our strategy and plans, writing project briefs and reports and monitoring expenditure. • Maintenance, including day-to-day management of our open spaces from grass-cutting to safety checks, responding to incidents, ensuring our lands are safe for visitors, creating woodland infrastructure and environmental surveys, planning/overseeing any major works, plus general warden duties. • Volunteer coordination, including recruitment, training and engaging community groups in activities such as controlling invasive species. • Community development, such as delivering talks and creating environmental projects for school groups. To be successful in this role you will need: • Experience in land management, ideally in a community setting • Good knowledge of health and safety requirements • Ability to use tools and equipment safely • Passion for conservation and environmental stewardship • Good maths, English and IT literacy skills (e.g. for report writing and monitoring expenditure) • Confident communication skills, able to engage with a wide variety of stakeholders • Proactive, organised and able to prioritise a varied workload. • Physical fitness and happy to work outdoors in all weathers! A full job description and person specification is available on our website . If you are excited about this opportunity and feel you have the right skills and experience, we would love to hear from you. Please submit your CV and covering letter, outlining what appeals to you about the role and why you're a strong candidate, to by Sunday 7th April. Interviews will take place during w/c 15th April 2024. CBLC is an equal opportunities employer and respects diversity. Please let us know if there are any adjustments you need to support you during the recruitment process.
Property Administrator £26,000 per annum Estate Manager Hertford, office based with site visits Monday to Friday, 8 am to 5 pm We have a great opportunity for a Property Administrator. This is a challenging and fulfilling position where you will be able to be involved in private residential property management. This working directly for the landlord, client side, and there are no evenings or weekend working. We are ideally looking for someone with Property Management or Lettings experience. This role will suit someone who is highly professional with a desire to work in an entrepreneurial family-business. The position is a varied and interesting client-side role responsible for assisting on the delivery of all lettings, property management and the coordination of maintenance concerns. The successful candidate will be expected to uphold high standards and build outstanding relationships with the tenant community, as well as with internal and external stakeholders. Effective communication, record-keeping, organisation and a focus on continually striving for high standards of service, quality and productivity underpins the role. You will need to be a team player to become a member of the tight-knit team, take great pride in your work, and have an eye for detail. You will be an ambassador, setting the highest of standards in everything you do. Working closely with the Estate Manager, your responsibilities will cover the spectrum of lettings and property management function: Prepare letting information for properties. Respond to residential tenant applications and coordinate and undertake viewings. Carry out pre-tenancy checks and inventory inspections. Resolve routine queries and requests from tenants. Support the Property Manager with rent reviews, for example by conducting market research and property inspections. Contribute to an effective maintenance helpdesk, triaging and prioritising works requests for reactive maintenance. Ensure tenants are responded to promptly and communicated with at all times, and that all jobs are properly recorded and updated on the system. Co-ordinate trades and contractors to attend to reactive and planned works. Follow-up on works carried out and undertake spot checks on site. The successful candidate will have: Ideally some property/lettings management experience. Good negotiating and communication skills. Knowledge and understanding of common building defects and repairs. Discretion, accountability, strong verbal and written communication skills. A positive approach and the ability to prioritise and overcome challenges. A good understanding and working knowledge of Microsoft Office. A valid UK driving licence and your own transport We are looking for someone energetic, dynamic, helpful, hands on, willing and able to get stuck in to many varied and sometimes unexpected tasks! You will need to be a people person . Based about 15 minutes from Hertford, the office is in a rural location. The offices are smart and provide a comfortable working environment. There is plenty of parking! We look forward to hearing from you. Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy. Only candidates who are shortlisted will be contacted for this particular role and if you have not heard from us within 7 days please assume that you have not be successful. However, we will keep your details on our database, and will contact you when other suitable positions come in.
Mar 27, 2024
Full time
Property Administrator £26,000 per annum Estate Manager Hertford, office based with site visits Monday to Friday, 8 am to 5 pm We have a great opportunity for a Property Administrator. This is a challenging and fulfilling position where you will be able to be involved in private residential property management. This working directly for the landlord, client side, and there are no evenings or weekend working. We are ideally looking for someone with Property Management or Lettings experience. This role will suit someone who is highly professional with a desire to work in an entrepreneurial family-business. The position is a varied and interesting client-side role responsible for assisting on the delivery of all lettings, property management and the coordination of maintenance concerns. The successful candidate will be expected to uphold high standards and build outstanding relationships with the tenant community, as well as with internal and external stakeholders. Effective communication, record-keeping, organisation and a focus on continually striving for high standards of service, quality and productivity underpins the role. You will need to be a team player to become a member of the tight-knit team, take great pride in your work, and have an eye for detail. You will be an ambassador, setting the highest of standards in everything you do. Working closely with the Estate Manager, your responsibilities will cover the spectrum of lettings and property management function: Prepare letting information for properties. Respond to residential tenant applications and coordinate and undertake viewings. Carry out pre-tenancy checks and inventory inspections. Resolve routine queries and requests from tenants. Support the Property Manager with rent reviews, for example by conducting market research and property inspections. Contribute to an effective maintenance helpdesk, triaging and prioritising works requests for reactive maintenance. Ensure tenants are responded to promptly and communicated with at all times, and that all jobs are properly recorded and updated on the system. Co-ordinate trades and contractors to attend to reactive and planned works. Follow-up on works carried out and undertake spot checks on site. The successful candidate will have: Ideally some property/lettings management experience. Good negotiating and communication skills. Knowledge and understanding of common building defects and repairs. Discretion, accountability, strong verbal and written communication skills. A positive approach and the ability to prioritise and overcome challenges. A good understanding and working knowledge of Microsoft Office. A valid UK driving licence and your own transport We are looking for someone energetic, dynamic, helpful, hands on, willing and able to get stuck in to many varied and sometimes unexpected tasks! You will need to be a people person . Based about 15 minutes from Hertford, the office is in a rural location. The offices are smart and provide a comfortable working environment. There is plenty of parking! We look forward to hearing from you. Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy. Only candidates who are shortlisted will be contacted for this particular role and if you have not heard from us within 7 days please assume that you have not be successful. However, we will keep your details on our database, and will contact you when other suitable positions come in.
Excellent opportunity to work with long established London property company with offices in North London and Mayfair. We are looking for an enthusiastic, self motivated and extremley well organised person to join the family business. The role will include but not limited to: Dealing with contractors and tenants. Contacting them through email, phone and online portals. Booking maintenance jobs with tenants and contractors. Chasing maintenance jobs/estimates and invoices. Keeping up to date and on top of property compliance. Providing support to the property managment team on a daily bais. Looking for someone who can hit the ground running. You will ideally have some experience in customer service role, ideally in maintenance or another property sector. Hours Mon - Fri 9am-6pm and alternate Saturday 10am-3pm. Local knowledge of North London preferrable. Please do not apply if you live further than 10 miles from Crouch End.
Mar 26, 2024
Full time
Excellent opportunity to work with long established London property company with offices in North London and Mayfair. We are looking for an enthusiastic, self motivated and extremley well organised person to join the family business. The role will include but not limited to: Dealing with contractors and tenants. Contacting them through email, phone and online portals. Booking maintenance jobs with tenants and contractors. Chasing maintenance jobs/estimates and invoices. Keeping up to date and on top of property compliance. Providing support to the property managment team on a daily bais. Looking for someone who can hit the ground running. You will ideally have some experience in customer service role, ideally in maintenance or another property sector. Hours Mon - Fri 9am-6pm and alternate Saturday 10am-3pm. Local knowledge of North London preferrable. Please do not apply if you live further than 10 miles from Crouch End.
Senior Property Administrator Meyer Scott Ref: VR/08918 Salary: 25,000 - 26,000 per annum Location: Swavesey, Cambs Type: Permanent Our client procures, develops, leases, and manages commercial properties in the UK. They own all their premises, many of which are in prime sites. This well-established business, based in well-appointed offices in the countryside, manages residential, student rooms and a wide variety of commercial and retail premises. As a Senior Administrator you would be managing a private portfolio of properties and tenancy requirements. Reporting to the Head of Commercial & Development. Key Objectives of job To maximise value of the portfolio by minimising voids and maximising rental income. To professionally manage the properties and tenant relationships. To ensure properties are kept in good condition, and that all Health & Safety and Compliance is in order. To ensure best service and advice is delivered within the department and in line with the companies' values and mission. To manage and maintain the Client relationship ensuring the required levels of service are met. To represent the company professionally Main Duties & Responsibilities To oversee key lease events (e.g. lease-ends) and progress the re-letting of vacant units. To oversee vacant unit marketing, including via external agents. To undertake regular property inspections and engage in person with tenants and other stakeholders. To mitigate costs and secure savings across the portfolio. To monitor service charge budgets and expenditure. To ensure Health & Safety and statutory compliance is to the required standard. To oversee insurance claims and associated works. To liaise with the Finance department to ensure charges and income are correct and up to date; and to assist the credit controller with the collection of arrears. To liaise with the Maintenance department and external contractors to progress repair works. To cooperate closely with the Senior Property Manager to resolve day-to-day management issues. To oversee your portfolio to ensure it is managed effectively and professionally, and to provide support to others as and when required. To assist line manager and other departments with refurbishment or redevelopment project when required. To liaise with and actively manage solicitors and external agents with regard to the drafting of new leases and associated documentation, as well as acquisition, disposal and financing due diligence where required. Software Proficiencies Outlook, Excel, Word, Landmark (property management software), Evernote. Hours: Monday to Friday 9am - 5.30pm
Mar 25, 2024
Full time
Senior Property Administrator Meyer Scott Ref: VR/08918 Salary: 25,000 - 26,000 per annum Location: Swavesey, Cambs Type: Permanent Our client procures, develops, leases, and manages commercial properties in the UK. They own all their premises, many of which are in prime sites. This well-established business, based in well-appointed offices in the countryside, manages residential, student rooms and a wide variety of commercial and retail premises. As a Senior Administrator you would be managing a private portfolio of properties and tenancy requirements. Reporting to the Head of Commercial & Development. Key Objectives of job To maximise value of the portfolio by minimising voids and maximising rental income. To professionally manage the properties and tenant relationships. To ensure properties are kept in good condition, and that all Health & Safety and Compliance is in order. To ensure best service and advice is delivered within the department and in line with the companies' values and mission. To manage and maintain the Client relationship ensuring the required levels of service are met. To represent the company professionally Main Duties & Responsibilities To oversee key lease events (e.g. lease-ends) and progress the re-letting of vacant units. To oversee vacant unit marketing, including via external agents. To undertake regular property inspections and engage in person with tenants and other stakeholders. To mitigate costs and secure savings across the portfolio. To monitor service charge budgets and expenditure. To ensure Health & Safety and statutory compliance is to the required standard. To oversee insurance claims and associated works. To liaise with the Finance department to ensure charges and income are correct and up to date; and to assist the credit controller with the collection of arrears. To liaise with the Maintenance department and external contractors to progress repair works. To cooperate closely with the Senior Property Manager to resolve day-to-day management issues. To oversee your portfolio to ensure it is managed effectively and professionally, and to provide support to others as and when required. To assist line manager and other departments with refurbishment or redevelopment project when required. To liaise with and actively manage solicitors and external agents with regard to the drafting of new leases and associated documentation, as well as acquisition, disposal and financing due diligence where required. Software Proficiencies Outlook, Excel, Word, Landmark (property management software), Evernote. Hours: Monday to Friday 9am - 5.30pm
We are seeking a customer focussed Property Administrator to join our small, friendly residential lettings team based in Glasgow City. You must enjoy providing a first-class service to clients and take pride in your work, ensuring accuracy in everything you do. You must also be keen to take ownership of assigned tasks and issues, working at your highest level of diligence and taking personal responsibility for outcomes. The successful candidate will thrive in a fast-paced environment, working and supporting the other team members to deliver an outstanding service to our landlords and tenants. The role would suit someone with excellent communication skills and 1 2 years previous experience in a business environment who is committed to making a positive impact on the company and to improving their own skill set. Although predominantly office based, there may be a requirement later on for you to visit properties to carry out inspections or viewings. Duties & Responsibilities: Responding to emails Answering the telephone Building working relationships with landlords and tenants Assisting with the marketing of properties, coordinating viewings, vetting potential tenants Resolving repairs and maintenance issues, liaising with contractors and trades Managing property certification renewals such as gas safety certificates Chasing late payments Keeping property files up to date using our property management software Other tasks as required The ideal candidate: 1 2 years previous experience in a business environment Professional and friendly telephone manner Excellent communication skills and attention to detail Genuine understanding of clients needs
Mar 25, 2024
Full time
We are seeking a customer focussed Property Administrator to join our small, friendly residential lettings team based in Glasgow City. You must enjoy providing a first-class service to clients and take pride in your work, ensuring accuracy in everything you do. You must also be keen to take ownership of assigned tasks and issues, working at your highest level of diligence and taking personal responsibility for outcomes. The successful candidate will thrive in a fast-paced environment, working and supporting the other team members to deliver an outstanding service to our landlords and tenants. The role would suit someone with excellent communication skills and 1 2 years previous experience in a business environment who is committed to making a positive impact on the company and to improving their own skill set. Although predominantly office based, there may be a requirement later on for you to visit properties to carry out inspections or viewings. Duties & Responsibilities: Responding to emails Answering the telephone Building working relationships with landlords and tenants Assisting with the marketing of properties, coordinating viewings, vetting potential tenants Resolving repairs and maintenance issues, liaising with contractors and trades Managing property certification renewals such as gas safety certificates Chasing late payments Keeping property files up to date using our property management software Other tasks as required The ideal candidate: 1 2 years previous experience in a business environment Professional and friendly telephone manner Excellent communication skills and attention to detail Genuine understanding of clients needs
East Riding of Yorkshire Council
Beverley, North Humberside
Duties include supporting the Principal Engineer in managing the Commercial Management Team, taking a lead role on performance management monitoring for the YOR branded construction procurement frameworks, in particular monitoring and reporting on Key Performance Indicators and project progress updates. The frameworks are used by the council but are also available for use by all public and third sector organisations within the Yorkshire and Humber area and neighbouring areas. You will also be responsible for the system administrator role on behalf of Construction Management Services for the corporate procurement portal. Additional responsibilities include providing cover for the Principal Engineer to ensure that service delivery is maintained. This will include cover for Freedom of Information or Data Protection requests or other such corporate requirements as well as team management. You will also be able to expand your knowledge of management systems including undertaking process audits of an ISO:9001 certified system. The Construction Management Services Group (CMS) comprises of four teams:Construction Management, Framework Management, Commercial Management and Construction Safety Management. The CMS group undertakes a leading role for the successful YORhub regional construction procurement frameworks and facilitates the delivery of the council's capital programme of works. This includes being the council's category lead for construction procurement and implementation and management of best practise standards for contract performance. CMS facilitates the delivery of the council's Capital Programme of works and promotes best practice standards of performance in construction through the: development, procurement and management of strategic supplier arrangements with contractors and consultants, including UK procurement regulation processes. provision of advice, support and training on construction and project management issues. development of procedures based on national initiatives. development of relationships with the industry, locally, regionally and nationally. introduction and maintenance of quality management systems including ISO:9001/ ISO:14001. We seek a senior manager who: has a Level 4 qualification in a construction or related field. holds a current Institute of Occupational Safety and Health (IOSH) 'Managing Safely' or equivalent. has extensive experience of performance monitoring and management including developing strategies. has managerial or supervisory experience. You will join the Commercial Management Team, based at County Hall, Beverley who have specific responsibilities for Contract Management, Management Systems and Performance Management. Benefits include discounted leisure centre membership, a staff discount scheme and potential for flexible working arrangements. East Riding of Yorkshire Council is pursuing equality of opportunity in employment. Hours: 37 per week as part of a full-time, permanent contract.
Mar 24, 2024
Full time
Duties include supporting the Principal Engineer in managing the Commercial Management Team, taking a lead role on performance management monitoring for the YOR branded construction procurement frameworks, in particular monitoring and reporting on Key Performance Indicators and project progress updates. The frameworks are used by the council but are also available for use by all public and third sector organisations within the Yorkshire and Humber area and neighbouring areas. You will also be responsible for the system administrator role on behalf of Construction Management Services for the corporate procurement portal. Additional responsibilities include providing cover for the Principal Engineer to ensure that service delivery is maintained. This will include cover for Freedom of Information or Data Protection requests or other such corporate requirements as well as team management. You will also be able to expand your knowledge of management systems including undertaking process audits of an ISO:9001 certified system. The Construction Management Services Group (CMS) comprises of four teams:Construction Management, Framework Management, Commercial Management and Construction Safety Management. The CMS group undertakes a leading role for the successful YORhub regional construction procurement frameworks and facilitates the delivery of the council's capital programme of works. This includes being the council's category lead for construction procurement and implementation and management of best practise standards for contract performance. CMS facilitates the delivery of the council's Capital Programme of works and promotes best practice standards of performance in construction through the: development, procurement and management of strategic supplier arrangements with contractors and consultants, including UK procurement regulation processes. provision of advice, support and training on construction and project management issues. development of procedures based on national initiatives. development of relationships with the industry, locally, regionally and nationally. introduction and maintenance of quality management systems including ISO:9001/ ISO:14001. We seek a senior manager who: has a Level 4 qualification in a construction or related field. holds a current Institute of Occupational Safety and Health (IOSH) 'Managing Safely' or equivalent. has extensive experience of performance monitoring and management including developing strategies. has managerial or supervisory experience. You will join the Commercial Management Team, based at County Hall, Beverley who have specific responsibilities for Contract Management, Management Systems and Performance Management. Benefits include discounted leisure centre membership, a staff discount scheme and potential for flexible working arrangements. East Riding of Yorkshire Council is pursuing equality of opportunity in employment. Hours: 37 per week as part of a full-time, permanent contract.
MRICS Building Surveyor, South London - To £60k depending on experience Your new company Baily Garner was established in 1976 and has grown from a small practice into a multidisciplinary consultancy of almost 200 professionals. We think big and are active participants in the construction industry, encouraging change and letting people know what we think. Our team of almost 200 people, based out of offices in London and Birmingham, combines architects, building surveyors, quantity surveyors, electrical, mechanical and environmental engineers, project managers and health and safety specialists. We have traditionally been, and continue to be, strong in the housing sector - new build, refurbishment, mixed use and mixed tenure schemes and have steadily increased our presence in the education, care, health, blue light and commercial sectors. As a result we have a portfolio of projects ranging in value from £5,000 to in excess of £100 million, of which around two thirds each year is earned in repeated instructions from existing delighted clients. Your new role The job responsibilities described hereafter are a guide and all employees will be expected to undertake tasks as directed by partners. Assist Programme Manager/Project Team Leader with Client liaison to include formulation of briefs, fee proposals, presentation of schemes, and/or services, project programming and other matters affecting delivery of service. Act as the Contract Administrator or Employer's Agent on a wide range of building types, utilising all standard forms of construction and assuming full responsibility for the following: Visit site and carry out and issue inspection reports. Prepare and present initial appraisal and feasibility reports Carry out measured surveys of existing buildings or sites. Produce full survey drawings. Prepare and present outline design proposals, including preparation of budget estimate costs. Prepare and present for approval complete scheme designs. Prepare full working drawings sufficient for the construction of the project. Submit applications for statutory approvals, including Planning, Listed Building Consent and Building Control Approval. Prepare specifications and schedules of work and/or provide information for the preparation of bills of quantities. Prepare Employer's Requirements for Design and Build purposes Invite tenders for the main contract, carry out tender analysis and prepare tender reports. Prepare contract documents. Prepare maintenance manuals. Undertake professional services to include Party Wall Matters, Rights to Light issues, schedule of condition, inspection of buildings to determine conditions and future maintenance liabilities, including preparing detailed reports. Delegate any of the above duties whilst retaining responsibility for their delivery. What you'll need to succeed Minimum 5 years post-qualification experience and/or breadth of knowledge and competence commensurate with this position. Associate membership of RICS or equivalent recognised qualification. Attending Core Competencies and internally/externally run CPDs in order to achieve a minimum of 20 hours per year continued professional development. What you'll get in return For the full benefits package, please click on the benefits tab. For this role you can expect a salary of up to £60k - depending on experience, 25 days annual leave plus bank holidays and birthday leave. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV or call Rachel Knight now on If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Mar 22, 2024
Full time
MRICS Building Surveyor, South London - To £60k depending on experience Your new company Baily Garner was established in 1976 and has grown from a small practice into a multidisciplinary consultancy of almost 200 professionals. We think big and are active participants in the construction industry, encouraging change and letting people know what we think. Our team of almost 200 people, based out of offices in London and Birmingham, combines architects, building surveyors, quantity surveyors, electrical, mechanical and environmental engineers, project managers and health and safety specialists. We have traditionally been, and continue to be, strong in the housing sector - new build, refurbishment, mixed use and mixed tenure schemes and have steadily increased our presence in the education, care, health, blue light and commercial sectors. As a result we have a portfolio of projects ranging in value from £5,000 to in excess of £100 million, of which around two thirds each year is earned in repeated instructions from existing delighted clients. Your new role The job responsibilities described hereafter are a guide and all employees will be expected to undertake tasks as directed by partners. Assist Programme Manager/Project Team Leader with Client liaison to include formulation of briefs, fee proposals, presentation of schemes, and/or services, project programming and other matters affecting delivery of service. Act as the Contract Administrator or Employer's Agent on a wide range of building types, utilising all standard forms of construction and assuming full responsibility for the following: Visit site and carry out and issue inspection reports. Prepare and present initial appraisal and feasibility reports Carry out measured surveys of existing buildings or sites. Produce full survey drawings. Prepare and present outline design proposals, including preparation of budget estimate costs. Prepare and present for approval complete scheme designs. Prepare full working drawings sufficient for the construction of the project. Submit applications for statutory approvals, including Planning, Listed Building Consent and Building Control Approval. Prepare specifications and schedules of work and/or provide information for the preparation of bills of quantities. Prepare Employer's Requirements for Design and Build purposes Invite tenders for the main contract, carry out tender analysis and prepare tender reports. Prepare contract documents. Prepare maintenance manuals. Undertake professional services to include Party Wall Matters, Rights to Light issues, schedule of condition, inspection of buildings to determine conditions and future maintenance liabilities, including preparing detailed reports. Delegate any of the above duties whilst retaining responsibility for their delivery. What you'll need to succeed Minimum 5 years post-qualification experience and/or breadth of knowledge and competence commensurate with this position. Associate membership of RICS or equivalent recognised qualification. Attending Core Competencies and internally/externally run CPDs in order to achieve a minimum of 20 hours per year continued professional development. What you'll get in return For the full benefits package, please click on the benefits tab. For this role you can expect a salary of up to £60k - depending on experience, 25 days annual leave plus bank holidays and birthday leave. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV or call Rachel Knight now on If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Temp Job Site Manager - MOJ Prison - Refurbishment, Health and Safety, maintenance works A large FM and Maintenance contractor who run the contract for the Ministry of Justice to maintain Uk Prisons has an exciting opportunity For a Site FM supervisor to join the team based in Rutland (Stocken Prison). This is a temporary role but has the potential to go permanently. The role will require security vetting and clearance. It will also include working on an on-call rota (overtime paid). The role • Assist in and lead the delivery of a range of facilities services to the prison in line with contractual commitments. Compliance focused. • To manage and deliver a proactive service in delivering planned maintenance and remedials on behalf of the client via on-site staff and contracted labour resources. • Plan and programme maintenance activities according to the Compliance programme and within the CAFM system, prioritising work in a hierarchy of safety, compliance and contractual requirements. • Assist in the day to day running of the Estate, leading a team of building engineers (Electricians, plumbers, jokers etc), Stores People and Cleaners whilst working with contractors on site. • Help to maintain standards as set out in the Service Level Agreement. • Communicate problems and concerns promptly through line management, ensuring quick resolution. • Ensure the health, safety and security of staff, contractors, premises, and equipment by encouraging and monitoring best practices at all times. • Check and sign timesheets in accordance with procedures. • Ensure all requirements are met through liaising with HMPS management to receive and manage expectations. What are we looking for? • Previous experience of working within the Facilities/Estate management arena. • Must be technically qualified. Trade qualification minimum. • Facilities Management qualifications are advantageous. • Extensive knowledge of Health and Safety legislation and compliance. • IT Literate. • Team management, working on own initiative, understand deadlines and priority. • To Supervise, Lead and deliver a proactive service in delivering Planned maintenance and remedials on behalf of the client. • To supervise and lead all teams' PPM activities in line with company procedures and in adherence to site rules inclusive of Health and safety, environmental and quality systems. • To provide a single point of contact for the team members allocated to PPM and compliance services. • To Lead the team in line with site and company policies and procedures. • To deliver all agreed KPI - SLA targets and objectives set to meet our contractual obligations. • To set the standard by demonstrating a professional approach whilst delivering and supervising the team. • Provide appropriate challenge and assurance to ensure that work is delivered to the highest standard and to Health and Safety. • Build a solid relationship with key influential persons and maintain that momentum. • To deputise for the Site Manager as and when requested. • To deputise for the Works Supervisor as and when requested. • Point of Contact for all contractors and ensure receipt of compliance documentation including competencies, certificates, Risk Assessments and Method Statements. • Contractor management of outsourced services, including specialist hard services, fire systems, lifts, hygiene, water and waste management. • Act as the approved person for a given discipline if qualified and competent (HV/LV electrical work, pressure systems, confined spaces, steam etc). • Maintain and seek to improve the safety culture and health/wellbeing within the team by delivering Tool Box Talks and enforcing Zero Code. • Oversee and Supervise the Office Administrator and that elements of the contract are maintained and completed to support contract delivery in accordance with the contract & KPI's. • To manage the site compliance register and ensure weekly submission to MOJ. Compliance Ensure contractors are booked in within the required time frame to deliver the service. • To manage remedial works via contractors. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Mar 22, 2024
Seasonal
Temp Job Site Manager - MOJ Prison - Refurbishment, Health and Safety, maintenance works A large FM and Maintenance contractor who run the contract for the Ministry of Justice to maintain Uk Prisons has an exciting opportunity For a Site FM supervisor to join the team based in Rutland (Stocken Prison). This is a temporary role but has the potential to go permanently. The role will require security vetting and clearance. It will also include working on an on-call rota (overtime paid). The role • Assist in and lead the delivery of a range of facilities services to the prison in line with contractual commitments. Compliance focused. • To manage and deliver a proactive service in delivering planned maintenance and remedials on behalf of the client via on-site staff and contracted labour resources. • Plan and programme maintenance activities according to the Compliance programme and within the CAFM system, prioritising work in a hierarchy of safety, compliance and contractual requirements. • Assist in the day to day running of the Estate, leading a team of building engineers (Electricians, plumbers, jokers etc), Stores People and Cleaners whilst working with contractors on site. • Help to maintain standards as set out in the Service Level Agreement. • Communicate problems and concerns promptly through line management, ensuring quick resolution. • Ensure the health, safety and security of staff, contractors, premises, and equipment by encouraging and monitoring best practices at all times. • Check and sign timesheets in accordance with procedures. • Ensure all requirements are met through liaising with HMPS management to receive and manage expectations. What are we looking for? • Previous experience of working within the Facilities/Estate management arena. • Must be technically qualified. Trade qualification minimum. • Facilities Management qualifications are advantageous. • Extensive knowledge of Health and Safety legislation and compliance. • IT Literate. • Team management, working on own initiative, understand deadlines and priority. • To Supervise, Lead and deliver a proactive service in delivering Planned maintenance and remedials on behalf of the client. • To supervise and lead all teams' PPM activities in line with company procedures and in adherence to site rules inclusive of Health and safety, environmental and quality systems. • To provide a single point of contact for the team members allocated to PPM and compliance services. • To Lead the team in line with site and company policies and procedures. • To deliver all agreed KPI - SLA targets and objectives set to meet our contractual obligations. • To set the standard by demonstrating a professional approach whilst delivering and supervising the team. • Provide appropriate challenge and assurance to ensure that work is delivered to the highest standard and to Health and Safety. • Build a solid relationship with key influential persons and maintain that momentum. • To deputise for the Site Manager as and when requested. • To deputise for the Works Supervisor as and when requested. • Point of Contact for all contractors and ensure receipt of compliance documentation including competencies, certificates, Risk Assessments and Method Statements. • Contractor management of outsourced services, including specialist hard services, fire systems, lifts, hygiene, water and waste management. • Act as the approved person for a given discipline if qualified and competent (HV/LV electrical work, pressure systems, confined spaces, steam etc). • Maintain and seek to improve the safety culture and health/wellbeing within the team by delivering Tool Box Talks and enforcing Zero Code. • Oversee and Supervise the Office Administrator and that elements of the contract are maintained and completed to support contract delivery in accordance with the contract & KPI's. • To manage the site compliance register and ensure weekly submission to MOJ. Compliance Ensure contractors are booked in within the required time frame to deliver the service. • To manage remedial works via contractors. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
An award winning Estate Agency that specialise in probate cases and vacant properties is seeking a property manager, paying up to 30,000 plus benefits, to join their fast growing team based in Shoreditch. The role will initially be on a 1 year FTC, but there will be the opportunity to go permanent due to the companies ambitious growth plans. The company have a flexible working policy, working 3 days in the office 2 days from home. The Property Manager will oversee and manage residential probate properties. You will work closely with estate administrators, heirs and probate solicitors to ensure the appropriate care, maintenance and disposition of these properties in accordance with probate laws and regulations. Duties will include the following: Manage the day-to-day property operations Liaise with executors, solicitors and administrators Arrange property inspections and searches for financial documents Arrange property insurance Obtaining quotations and instructing contractors Keeping online property files up to date Issuing invoices Obtaining property valuations Obtaining RICS probate valuations Handling incoming enquiries Ordering floor plans and marketing photos Any other ad-hoc duties relating to the properties This is a really great opportunity for an experience property manager to work within a learn a new/ niche area of property. The company are only just growing, so there will be opportunity for growth and development in the position. Exposure from the get go, you will be managing properties from day one. The ideal candidate will have excellent administration skills and enjoy being the go to person for coordination. You will have a roll up your sleeves attitude and like to be involved in all aspects of the company! If you are a property manager looking for a new opportunity, then please do apply! Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Mar 21, 2024
Contract
An award winning Estate Agency that specialise in probate cases and vacant properties is seeking a property manager, paying up to 30,000 plus benefits, to join their fast growing team based in Shoreditch. The role will initially be on a 1 year FTC, but there will be the opportunity to go permanent due to the companies ambitious growth plans. The company have a flexible working policy, working 3 days in the office 2 days from home. The Property Manager will oversee and manage residential probate properties. You will work closely with estate administrators, heirs and probate solicitors to ensure the appropriate care, maintenance and disposition of these properties in accordance with probate laws and regulations. Duties will include the following: Manage the day-to-day property operations Liaise with executors, solicitors and administrators Arrange property inspections and searches for financial documents Arrange property insurance Obtaining quotations and instructing contractors Keeping online property files up to date Issuing invoices Obtaining property valuations Obtaining RICS probate valuations Handling incoming enquiries Ordering floor plans and marketing photos Any other ad-hoc duties relating to the properties This is a really great opportunity for an experience property manager to work within a learn a new/ niche area of property. The company are only just growing, so there will be opportunity for growth and development in the position. Exposure from the get go, you will be managing properties from day one. The ideal candidate will have excellent administration skills and enjoy being the go to person for coordination. You will have a roll up your sleeves attitude and like to be involved in all aspects of the company! If you are a property manager looking for a new opportunity, then please do apply! Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Are you a confident administrator with a keen interest in the high-end residential property sector? Do you thrive in dynamic environments and relish the opportunity to contribute to a growing department? If so, we have an exciting opportunity for you! As part of our client's growth you'll play a pivotal role in providing exceptional support to both the Lettings and Property Management teams. Your main focus will be on administration tasks, ensuring the smooth operation of various processes. Key Responsibilities: Provide support to the Lettings and Property Management teams. Handle property administration tasks efficiently. Maintain and update databases/systems. Schedule and monitor site inspections. Monitor arrears and generate regular reports. Handle customer queries and disputes via phone and email. Deliver excellent customer service and communication. Assist in managing a portfolio of properties, occasionally conducting site inspections. Liaise with customers, clients, and service partners. Assist in organising reactive maintenance works by collaborating with contractors. Build trusted relationships with colleagues, clients, and residents. Establish and maintain relationships with third parties/vendors as needed. Provide general administrative support to managers and the team. What We're Looking For: A positive individual with confidence in administration skills. An interest in the residential property industry. Previous administration experience (from any industry). Proficiency in Microsoft Office applications, particularly Excel and Word. Exceptional customer service and organisational skills. Excellent spoken and written communication abilities. A naturally upbeat and positive demeanor with a strong work ethic. What's in it for you? A basic salary of up to 26,000 Join a global award-winning property brand with ambitious growth plans. Enjoy summer and winter staff parties. Great opportunities to contribute to team and departmental growth. Be part of a fantastic working culture in a modern office space within a luxury development in the city centre. This is your chance to be part of something big. There will be fantastic career progression opportunities within this opportunity!
Mar 20, 2024
Full time
Are you a confident administrator with a keen interest in the high-end residential property sector? Do you thrive in dynamic environments and relish the opportunity to contribute to a growing department? If so, we have an exciting opportunity for you! As part of our client's growth you'll play a pivotal role in providing exceptional support to both the Lettings and Property Management teams. Your main focus will be on administration tasks, ensuring the smooth operation of various processes. Key Responsibilities: Provide support to the Lettings and Property Management teams. Handle property administration tasks efficiently. Maintain and update databases/systems. Schedule and monitor site inspections. Monitor arrears and generate regular reports. Handle customer queries and disputes via phone and email. Deliver excellent customer service and communication. Assist in managing a portfolio of properties, occasionally conducting site inspections. Liaise with customers, clients, and service partners. Assist in organising reactive maintenance works by collaborating with contractors. Build trusted relationships with colleagues, clients, and residents. Establish and maintain relationships with third parties/vendors as needed. Provide general administrative support to managers and the team. What We're Looking For: A positive individual with confidence in administration skills. An interest in the residential property industry. Previous administration experience (from any industry). Proficiency in Microsoft Office applications, particularly Excel and Word. Exceptional customer service and organisational skills. Excellent spoken and written communication abilities. A naturally upbeat and positive demeanor with a strong work ethic. What's in it for you? A basic salary of up to 26,000 Join a global award-winning property brand with ambitious growth plans. Enjoy summer and winter staff parties. Great opportunities to contribute to team and departmental growth. Be part of a fantastic working culture in a modern office space within a luxury development in the city centre. This is your chance to be part of something big. There will be fantastic career progression opportunities within this opportunity!
Job: Administrator Area: Belvedere Salary: £25,000K Your new role We re looking for a committed and motivated person to provide administration support to one of our maintenance teams. Joining our team as an Administrator, you will be carrying out varied administration duties including: Matching invoices to Po Raising sales ledger invoices Checking Invoice approval. Entering on to sage Reconciling Statements Preparing for the monthly payment Run Opening new supplier account Supplier reviews Handling PCN notices Expenses Credit Card Reconciliation Ordering for the Operations department, Skips welfare units, Materials for site. Subcontract Payments Preferred requirements: proven experience in administration within a commercial/ social housing environment (preferred but not required) excellent communication skills at all levels, both written and verbal exceptional customer service experience using Microsoft Word, Excel and PowerPoint excellent organisation skills and the ability to meet tight deadlines be a strong team player can do attitude What we offer: In return for your hard work as Administrator, you will be offered: Full time position Immediate start Training Professional growth opportunities If you have the skills and experience to excel as an Administrator, we want to hear from you!
Mar 20, 2024
Full time
Job: Administrator Area: Belvedere Salary: £25,000K Your new role We re looking for a committed and motivated person to provide administration support to one of our maintenance teams. Joining our team as an Administrator, you will be carrying out varied administration duties including: Matching invoices to Po Raising sales ledger invoices Checking Invoice approval. Entering on to sage Reconciling Statements Preparing for the monthly payment Run Opening new supplier account Supplier reviews Handling PCN notices Expenses Credit Card Reconciliation Ordering for the Operations department, Skips welfare units, Materials for site. Subcontract Payments Preferred requirements: proven experience in administration within a commercial/ social housing environment (preferred but not required) excellent communication skills at all levels, both written and verbal exceptional customer service experience using Microsoft Word, Excel and PowerPoint excellent organisation skills and the ability to meet tight deadlines be a strong team player can do attitude What we offer: In return for your hard work as Administrator, you will be offered: Full time position Immediate start Training Professional growth opportunities If you have the skills and experience to excel as an Administrator, we want to hear from you!
Do you have experience in working with Sub Contractors? Have you worked within an SLA driven environment? We have an exciting opportunity for a Materials Controller to join a reputable company in Uxbridge. Our client is seeking an assertive and proactive individual to sit within their Customer Service Team and assist with their Sub Contractor process management. Role responsibilities: Liaison with Sub-Contractors, Customer Services and other internal teams Creation and maintenance of Sub-Contract database Co-ordinate External sub-contractor processes and relationships Negotiation with Sub-Contractors to obtain quotes and service client requirements Answering telephone calls promptly and professionally Logging all new incoming calls onto the in-house system. Understanding and adhering to Customers contracted SLA's and KPI's that are set for the Customer Service desk Progressing calls through from initial logging to call clearance Work closely with all internal teams to achieve total customer satisfaction Candidate requirements: Previous experience of Sub-Contractor liaison Experience of working within an SLA driven environment Previous telephone-based Customer Service experience T. Hardware knowledge preferable Demonstrate Intermediate MS Office skills. Excellent communication skills What you need to do now If you're interested in this role please apply and forward an up-to-date copy of your CV. Due to the unprecedented level of applications we are currently receiving, if we have not contacted you within 48 hours of your application then please assume you have been unsuccessful on this occasion. For the purpose of the Conduct Regulations; when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business. We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice.
Mar 19, 2024
Full time
Do you have experience in working with Sub Contractors? Have you worked within an SLA driven environment? We have an exciting opportunity for a Materials Controller to join a reputable company in Uxbridge. Our client is seeking an assertive and proactive individual to sit within their Customer Service Team and assist with their Sub Contractor process management. Role responsibilities: Liaison with Sub-Contractors, Customer Services and other internal teams Creation and maintenance of Sub-Contract database Co-ordinate External sub-contractor processes and relationships Negotiation with Sub-Contractors to obtain quotes and service client requirements Answering telephone calls promptly and professionally Logging all new incoming calls onto the in-house system. Understanding and adhering to Customers contracted SLA's and KPI's that are set for the Customer Service desk Progressing calls through from initial logging to call clearance Work closely with all internal teams to achieve total customer satisfaction Candidate requirements: Previous experience of Sub-Contractor liaison Experience of working within an SLA driven environment Previous telephone-based Customer Service experience T. Hardware knowledge preferable Demonstrate Intermediate MS Office skills. Excellent communication skills What you need to do now If you're interested in this role please apply and forward an up-to-date copy of your CV. Due to the unprecedented level of applications we are currently receiving, if we have not contacted you within 48 hours of your application then please assume you have been unsuccessful on this occasion. For the purpose of the Conduct Regulations; when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business. We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice.
Property Manager Location : Cambridge Job Type: Full time, 8.30am to 6 pm, Monday to Friday and 9 am to 3 pm (1 in 4 Saturdays) Contract: Type Permanent Salary : Competitive Benefits : CompetitiveWe have an exciting opportunity to recruit a Property Manager to join our Cambridge based Residential Property Management team. This is an excellent opportunity for someone looking to take the next step in their property career. As a Property Manager, you will assist with the growth and development of the Cambridge branch and will be provided with training and support in order to meet set targets. As the post holder, you support the team with the management of a portfolio of let properties throughout the whole rental process from the inventory and schedule of condition (check in) to the tenancy termination stage (check out) in a manner that satisfies agreed departmental targets.We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on! Main tasks: • Administer the management of let residential properties to include efficient and correct handling of problems arising during the tenancy, managing any repairs, overseeing check-ins and check-outs as necessary.• Conduct quarterly inspections of all properties, advising Landlords of any changes or issues arising. Promptly notifying tenants of any areas where action is required. • In conducting check-outs liaise with all parties to negotiate a speedy and satisfactory conclusion and return of the tenant's deposit.• Manage the relationship with the landlord, including reporting maintenance and accounts matters. • Identify and recommend need for property upgrades and refurbishment, organising any between tenancy work, including that arising from dilapidations to allow for a timely re-let to maximise Landlord's income. • Update records and maximise the use of our CRM system (REAPIT) to ensure all property and tenant details are up to date. • Maintain a working knowledge of compliance information. What will it take to be successful? To be successful in this role, you'll have proven experience of managing a portfolio of properties, along with knowledge of the property industry. You will have a professional manner and excellent customer service skills at all times, be a strong administrator and have good organisational skills. The chosen Property Manager will have the ability to take the initiative in a confident and personable manner, be a strong team player with good interpersonal skills. Numerate with excellent written and verbal communication along with fine attention to detail.You may also have experience in the following: Junior Property Administrator, Property Management Assistant, Entry-Level Real Estate Coordinator, Property Operations Trainee, Assistant Residential Property Manager, Trainee Real Estate Administrator, Property Services Associate, Junior Asset Manager, Residential Property Coordinator, Property Operations Assistant, etc.REF-
Mar 18, 2024
Full time
Property Manager Location : Cambridge Job Type: Full time, 8.30am to 6 pm, Monday to Friday and 9 am to 3 pm (1 in 4 Saturdays) Contract: Type Permanent Salary : Competitive Benefits : CompetitiveWe have an exciting opportunity to recruit a Property Manager to join our Cambridge based Residential Property Management team. This is an excellent opportunity for someone looking to take the next step in their property career. As a Property Manager, you will assist with the growth and development of the Cambridge branch and will be provided with training and support in order to meet set targets. As the post holder, you support the team with the management of a portfolio of let properties throughout the whole rental process from the inventory and schedule of condition (check in) to the tenancy termination stage (check out) in a manner that satisfies agreed departmental targets.We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on! Main tasks: • Administer the management of let residential properties to include efficient and correct handling of problems arising during the tenancy, managing any repairs, overseeing check-ins and check-outs as necessary.• Conduct quarterly inspections of all properties, advising Landlords of any changes or issues arising. Promptly notifying tenants of any areas where action is required. • In conducting check-outs liaise with all parties to negotiate a speedy and satisfactory conclusion and return of the tenant's deposit.• Manage the relationship with the landlord, including reporting maintenance and accounts matters. • Identify and recommend need for property upgrades and refurbishment, organising any between tenancy work, including that arising from dilapidations to allow for a timely re-let to maximise Landlord's income. • Update records and maximise the use of our CRM system (REAPIT) to ensure all property and tenant details are up to date. • Maintain a working knowledge of compliance information. What will it take to be successful? To be successful in this role, you'll have proven experience of managing a portfolio of properties, along with knowledge of the property industry. You will have a professional manner and excellent customer service skills at all times, be a strong administrator and have good organisational skills. The chosen Property Manager will have the ability to take the initiative in a confident and personable manner, be a strong team player with good interpersonal skills. Numerate with excellent written and verbal communication along with fine attention to detail.You may also have experience in the following: Junior Property Administrator, Property Management Assistant, Entry-Level Real Estate Coordinator, Property Operations Trainee, Assistant Residential Property Manager, Trainee Real Estate Administrator, Property Services Associate, Junior Asset Manager, Residential Property Coordinator, Property Operations Assistant, etc.REF-
Property Manager - London - upto £35000 Wise May are looking for an experienced Property Manager, to effectively manage a portfolio of properties and tenancies for Landlords and Tenant clients. To work along side the Property Management team, Accounts & HR Administrator, Lettings Progressor and the Head of sales and lettings. Duties and Responsibilities: - To liaise with Tenants and Landlords of Let Only, Rent Collect, and Fully Managed properties regarding tenancy renewals and termination. - To monitor rent arrears, chase tenants for non-payment of rent and keep Landlords informed. - To respond to reported maintenance problems and make arrangements for any necessary repairs. - To liaise with Tenants and Landlords of ALL properties regarding the return of the Tenant's deposit at the end of a tenancy. Skills and Attributes: - Team Player. - Excellent communication, organisation and management skills. - Able to work on own initiative - and to be proactive. - Pleasant and calm to work with, even when under pressure. Essential Experience: - 2 years experience as a property manager. Working hours are 9.00 to 18.00 Monday to Thursday and 9.00 to 17.30 on Fridays. This role is fully office based.
Mar 18, 2024
Full time
Property Manager - London - upto £35000 Wise May are looking for an experienced Property Manager, to effectively manage a portfolio of properties and tenancies for Landlords and Tenant clients. To work along side the Property Management team, Accounts & HR Administrator, Lettings Progressor and the Head of sales and lettings. Duties and Responsibilities: - To liaise with Tenants and Landlords of Let Only, Rent Collect, and Fully Managed properties regarding tenancy renewals and termination. - To monitor rent arrears, chase tenants for non-payment of rent and keep Landlords informed. - To respond to reported maintenance problems and make arrangements for any necessary repairs. - To liaise with Tenants and Landlords of ALL properties regarding the return of the Tenant's deposit at the end of a tenancy. Skills and Attributes: - Team Player. - Excellent communication, organisation and management skills. - Able to work on own initiative - and to be proactive. - Pleasant and calm to work with, even when under pressure. Essential Experience: - 2 years experience as a property manager. Working hours are 9.00 to 18.00 Monday to Thursday and 9.00 to 17.30 on Fridays. This role is fully office based.
Chartered Building Surveyor Join a dynamic team experiencing rapid growth in clientele and operational areas. This role is perfect for a project-oriented Chartered Building Surveyor eager to advance in their career. Responsibilities include contract administration, defect diagnosis, planned preventative maintenance, and design and specification writing. Key Responsibilities: - Assess client requirements and conduct feasibility studies. - Perform various surveys and inspections (residential and commercial), including building regulations, planning permissions, and insurance assessments. - Develop specifications for works, tender and contract documents. - Coordinate team members and project stakeholders. - Act as Employer's Agent and Contract Administrator. - Conduct site visits, assessments, and future work projections. - Prepare reports and documents (plans, contracts, budgets). - Cultivate client relationships for business growth. - Analyse site activities and provide progress reports. - Advise and act in compliance with relevant regulations such as the Party Wall Act and CDM Regulations. Requirements: - Chartered status (MRICS/FRICS). - Minimum 5 years' experience in Building Surveying, Employers Agent, and Contract Administration. - Proficiency in AutoCAD and Microsoft Applications (Advanced Excel). - Ability to mentor and support team members, delegating tasks effectively. - Commitment to continuous learning and staying updated in the field. - Goal-oriented mindset, consistently achieving high performance. - Strong communication skills and ability to build relationships with clients and stakeholders. Package: Salary 35K to 50K (DOE) 25 days holiday plus bank holidays. Enhanced pension. Birthday off. Regular social events. If you're a Chartered Building Surveyor ready to take the next step in your career, apply now to David Priestman at Cityscape on (phone number removed).
Mar 18, 2024
Full time
Chartered Building Surveyor Join a dynamic team experiencing rapid growth in clientele and operational areas. This role is perfect for a project-oriented Chartered Building Surveyor eager to advance in their career. Responsibilities include contract administration, defect diagnosis, planned preventative maintenance, and design and specification writing. Key Responsibilities: - Assess client requirements and conduct feasibility studies. - Perform various surveys and inspections (residential and commercial), including building regulations, planning permissions, and insurance assessments. - Develop specifications for works, tender and contract documents. - Coordinate team members and project stakeholders. - Act as Employer's Agent and Contract Administrator. - Conduct site visits, assessments, and future work projections. - Prepare reports and documents (plans, contracts, budgets). - Cultivate client relationships for business growth. - Analyse site activities and provide progress reports. - Advise and act in compliance with relevant regulations such as the Party Wall Act and CDM Regulations. Requirements: - Chartered status (MRICS/FRICS). - Minimum 5 years' experience in Building Surveying, Employers Agent, and Contract Administration. - Proficiency in AutoCAD and Microsoft Applications (Advanced Excel). - Ability to mentor and support team members, delegating tasks effectively. - Commitment to continuous learning and staying updated in the field. - Goal-oriented mindset, consistently achieving high performance. - Strong communication skills and ability to build relationships with clients and stakeholders. Package: Salary 35K to 50K (DOE) 25 days holiday plus bank holidays. Enhanced pension. Birthday off. Regular social events. If you're a Chartered Building Surveyor ready to take the next step in your career, apply now to David Priestman at Cityscape on (phone number removed).
Role Purpose: To provide a comprehensive and flexible contract administration service to the Property Asset Management account. To maintain concise records of all Integral transactions. Main Duties & Responsibilities: Schedule sub-contractor PPM visits (monthly/weekly) & chase for visit dates based on PPM Planner. Raise purchase orders for sub-contractors' PPM visits. Update sub-contractor eLogbooks for PPM planners, completions, extensions. Obtain, file, and upload sub-contractor RAMS to Riskwise and eLogbooks. Maintain and update the Excel sub-contractor's sheet. Obtain subcontractor renewal quotes & gain procurement approval for purchase orders over £5k. Raise all purchase orders for site requests (Vixen/Maximo) & raise purchase orders for hire, consumables, and uniform. Check and upload quotations to eLogbooks. Ensure proper authorisation for signed-off quotations, upload quotations to eLogbooks and maintain the quote log to keep it up to date. Handle site demobilization tasks (cancel PPM POs, update eLogbook jobs, make future tasks inactive). Send termination letters and clear committed costs on purchase orders. Close jobs on the in-house system & chase outstanding jobs on eLogbooks Person Specification - Essential Qualifications & Experience: Proven experience in a similar role gained within an FM/Engineering environment (essential) Financial/accounting experience (essential) Background in engineering management administration (desirable) Good PC skills with experience in MS Packages (Word, Excel & Outlook) at intermediate to advanced level. Excellent verbal skills with ability to communicate with customers/stakeholders along with a good standard of written communication. Proven attention to detail and accuracy skills Organisational and time management skills Ability to work independently, systematically as well as work in a team. Results/task orientation Strong customer focus with a genuine commitment to continuous quality improvement. What you can expect from us Competitive salary. Hours: 40 Per week Monday to Friday (8am to 5pm) 24 days holiday plus bank holidays Ability to buy and sell holidays buy 5 days & sell 2 days Life assurance You ll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where Integral and JLL can take you About Integral & JLL We re Integral, part of JLL. We re a Facilities and Maintenance firm based across the UK. We work with organisations in Mechanical, Electrical and Fabric works with engineers nationwide to deliver engineering excellence for our clients. The Integral family are the largest mobile hard services provider in the UK. If you re looking to step up your career, Integral and JLL are the perfect professional home. At Integral and JLL, you ll have a chance to innovate with the world s leading businesses, put that expertise into action on landmark projects, and work on game-changing facilities and maintenance initiatives. You ll also make long-lasting professional connections through sharing different perspectives, and you ll be inspired by the best. We re focused on opportunity and want to help you make the most of yours. Achieve your ambitions join us at Integral and JLL!
Mar 15, 2024
Full time
Role Purpose: To provide a comprehensive and flexible contract administration service to the Property Asset Management account. To maintain concise records of all Integral transactions. Main Duties & Responsibilities: Schedule sub-contractor PPM visits (monthly/weekly) & chase for visit dates based on PPM Planner. Raise purchase orders for sub-contractors' PPM visits. Update sub-contractor eLogbooks for PPM planners, completions, extensions. Obtain, file, and upload sub-contractor RAMS to Riskwise and eLogbooks. Maintain and update the Excel sub-contractor's sheet. Obtain subcontractor renewal quotes & gain procurement approval for purchase orders over £5k. Raise all purchase orders for site requests (Vixen/Maximo) & raise purchase orders for hire, consumables, and uniform. Check and upload quotations to eLogbooks. Ensure proper authorisation for signed-off quotations, upload quotations to eLogbooks and maintain the quote log to keep it up to date. Handle site demobilization tasks (cancel PPM POs, update eLogbook jobs, make future tasks inactive). Send termination letters and clear committed costs on purchase orders. Close jobs on the in-house system & chase outstanding jobs on eLogbooks Person Specification - Essential Qualifications & Experience: Proven experience in a similar role gained within an FM/Engineering environment (essential) Financial/accounting experience (essential) Background in engineering management administration (desirable) Good PC skills with experience in MS Packages (Word, Excel & Outlook) at intermediate to advanced level. Excellent verbal skills with ability to communicate with customers/stakeholders along with a good standard of written communication. Proven attention to detail and accuracy skills Organisational and time management skills Ability to work independently, systematically as well as work in a team. Results/task orientation Strong customer focus with a genuine commitment to continuous quality improvement. What you can expect from us Competitive salary. Hours: 40 Per week Monday to Friday (8am to 5pm) 24 days holiday plus bank holidays Ability to buy and sell holidays buy 5 days & sell 2 days Life assurance You ll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where Integral and JLL can take you About Integral & JLL We re Integral, part of JLL. We re a Facilities and Maintenance firm based across the UK. We work with organisations in Mechanical, Electrical and Fabric works with engineers nationwide to deliver engineering excellence for our clients. The Integral family are the largest mobile hard services provider in the UK. If you re looking to step up your career, Integral and JLL are the perfect professional home. At Integral and JLL, you ll have a chance to innovate with the world s leading businesses, put that expertise into action on landmark projects, and work on game-changing facilities and maintenance initiatives. You ll also make long-lasting professional connections through sharing different perspectives, and you ll be inspired by the best. We re focused on opportunity and want to help you make the most of yours. Achieve your ambitions join us at Integral and JLL!
Role Purpose: To provide a comprehensive and flexible contract administration service to the Property Asset Management account. To maintain concise records of all Integral transactions. Main Duties & Responsibilities: Schedule sub-contractor PPM visits (monthly/weekly) & chase for visit dates based on PPM Planner. Raise purchase orders for sub-contractors' PPM visits. Update sub-contractor eLogbooks for PPM planners, completions, extensions. Obtain, file, and upload sub-contractor RAMS to Riskwise and eLogbooks. Maintain and update the Excel sub-contractor's sheet. Obtain subcontractor renewal quotes & gain procurement approval for purchase orders over £5k. Raise all purchase orders for site requests (Vixen/Maximo) & raise purchase orders for hire, consumables, and uniform. Check and upload quotations to eLogbooks. Ensure proper authorisation for signed-off quotations, upload quotations to eLogbooks and maintain the quote log to keep it up to date. Handle site demobilization tasks (cancel PPM POs, update eLogbook jobs, make future tasks inactive). Send termination letters and clear committed costs on purchase orders. Close jobs on the in-house system & chase outstanding jobs on eLogbooks Person Specification - Essential Qualifications & Experience: Proven experience in a similar role gained within an FM/Engineering environment (essential) Financial/accounting experience (essential) Background in engineering management administration (desirable) Good PC skills with experience in MS Packages (Word, Excel & Outlook) at intermediate to advanced level. Excellent verbal skills with ability to communicate with customers/stakeholders along with a good standard of written communication. Proven attention to detail and accuracy skills Organisational and time management skills Ability to work independently, systematically as well as work in a team. Results/task orientation Strong customer focus with a genuine commitment to continuous quality improvement. What you can expect from us Competitive salary. Hours: 40 Per week Monday to Friday (8am to 5pm) 24 days holiday plus bank holidays Ability to buy and sell holidays buy 5 days & sell 2 days Life assurance You ll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where Integral and JLL can take you About Integral & JLL We re Integral, part of JLL. We re a Facilities and Maintenance firm based across the UK. We work with organisations in Mechanical, Electrical and Fabric works with engineers nationwide to deliver engineering excellence for our clients. The Integral family are the largest mobile hard services provider in the UK. If you re looking to step up your career, Integral and JLL are the perfect professional home. At Integral and JLL, you ll have a chance to innovate with the world s leading businesses, put that expertise into action on landmark projects, and work on game-changing facilities and maintenance initiatives. You ll also make long-lasting professional connections through sharing different perspectives, and you ll be inspired by the best. We re focused on opportunity and want to help you make the most of yours. Achieve your ambitions join us at Integral and JLL!
Mar 15, 2024
Full time
Role Purpose: To provide a comprehensive and flexible contract administration service to the Property Asset Management account. To maintain concise records of all Integral transactions. Main Duties & Responsibilities: Schedule sub-contractor PPM visits (monthly/weekly) & chase for visit dates based on PPM Planner. Raise purchase orders for sub-contractors' PPM visits. Update sub-contractor eLogbooks for PPM planners, completions, extensions. Obtain, file, and upload sub-contractor RAMS to Riskwise and eLogbooks. Maintain and update the Excel sub-contractor's sheet. Obtain subcontractor renewal quotes & gain procurement approval for purchase orders over £5k. Raise all purchase orders for site requests (Vixen/Maximo) & raise purchase orders for hire, consumables, and uniform. Check and upload quotations to eLogbooks. Ensure proper authorisation for signed-off quotations, upload quotations to eLogbooks and maintain the quote log to keep it up to date. Handle site demobilization tasks (cancel PPM POs, update eLogbook jobs, make future tasks inactive). Send termination letters and clear committed costs on purchase orders. Close jobs on the in-house system & chase outstanding jobs on eLogbooks Person Specification - Essential Qualifications & Experience: Proven experience in a similar role gained within an FM/Engineering environment (essential) Financial/accounting experience (essential) Background in engineering management administration (desirable) Good PC skills with experience in MS Packages (Word, Excel & Outlook) at intermediate to advanced level. Excellent verbal skills with ability to communicate with customers/stakeholders along with a good standard of written communication. Proven attention to detail and accuracy skills Organisational and time management skills Ability to work independently, systematically as well as work in a team. Results/task orientation Strong customer focus with a genuine commitment to continuous quality improvement. What you can expect from us Competitive salary. Hours: 40 Per week Monday to Friday (8am to 5pm) 24 days holiday plus bank holidays Ability to buy and sell holidays buy 5 days & sell 2 days Life assurance You ll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where Integral and JLL can take you About Integral & JLL We re Integral, part of JLL. We re a Facilities and Maintenance firm based across the UK. We work with organisations in Mechanical, Electrical and Fabric works with engineers nationwide to deliver engineering excellence for our clients. The Integral family are the largest mobile hard services provider in the UK. If you re looking to step up your career, Integral and JLL are the perfect professional home. At Integral and JLL, you ll have a chance to innovate with the world s leading businesses, put that expertise into action on landmark projects, and work on game-changing facilities and maintenance initiatives. You ll also make long-lasting professional connections through sharing different perspectives, and you ll be inspired by the best. We re focused on opportunity and want to help you make the most of yours. Achieve your ambitions join us at Integral and JLL!