4 Administrator jobs

BPTW brings together specialisms in architecture and planning to transform not just physical spaces, but people’s lives. Our work tells our story. We are bold. We are innovative. We care. For over 30 years, innovation in design, planning, sustainability and construction technologies has established BPTW’s reputation as experts in residential development, neighbourhood place-making and mixed-use regeneration. The role: Reporting to the Partner responsible for Digital Technology, you will be responsible for document control activities arising on architectural projects, and ensuring related activities are carried out in a satisfactory and accurate manner. You will support the IT and BIM/Revit Team in any related duties. Key elements of this role include:- Internal and external extranet systems used by the architectural teams. Uploading and downloading of drawings and other associated information Liaise with consultant teams and manage all incoming and outgoing information Completing transmittal reports for documentation to ensure an accurate log of information Filing of drawings and other associated information Collating and uploading comments from the project team onto the extranet system Performing audits on documents to ensure they are properly submitted and adhere to QA and BIM procedures, ensuring that the architectural teams comply with the document management procedures Performing filing audits to ensure our folder structure is adhered to Promoting standardised formatting across all controlled documents Monitoring the technical approval process Translate CAD/Revit files to other formats Prepare Revit and CAD files for external issue Create Revit families for the architectural teams Enforce the CAD/Revit and BIM procedures with the Revit and IT Team Assist with troubleshooting CAD/Revit issues Create excel templates for office use Use dynamo to extract data from Revit files Produce project programmes using Microsoft Project Undertake internal audits for our ISO9001 accreditation Identify areas for improvement in procedures and workflows to the line manager Support the Associate of BIM & Digital Construction and Partner with any other reasonable tasks as necessary Essential skills Previous experience in a document control role  Experience using extranet systems Experience using Microsoft Outlook, Word & Excel Desirable skills Excel formulas such as If statements and VLookup. Microsoft Project Knowledge of ISO19650-1 & 2 Knowledge of ISO9001 Experience preparing files from Revit Personal attributes Communication Prioritisation Time Management Organisation Attention to Detail Able to work within a team or independently Employee benefits: > Regular CPD and social events > Simply Health scheme > Insurance cover (Life Assurance; Critical Illness; Income protection) > Cycle to work scheme > Pension Contribution of 3% For more information and detailed Job Specification - Please visit our website:  www.bptw.co.uk/practice/careers/ How to apply Please send us a copy of your CV and covering letter explaining why you have applied for the role and detailing your relevant experience relating to the personal attributes and essential skills by email to people@bptw.co.uk with the title 'Document Controller’. Please also clearly state your right to work in the UK in your application. Please note we are currently unable to support applications that require current or future employment visa sponsorship. We are an Equal Opportunities employer, passionate about Equality, Diversity and Inclusion, and welcome applications from people of all backgrounds.

Company Info Our clients are a long-established Brighton property firm with a respected and revered Professional Services Department that provides accurate and detailed valuation advice their customers. All surveyors are RICS registered, with expertise in property law and excellent knowledge of the county of Sussex and surrounding area. . Job Purpose To provide comprehensive administrative support to our clients Professional Services department, including the Head of Department. Position summary Key responsibilities for this role include but not are not limited to:  Conducting comprehensive property research on behalf of the department using a range of resources and techniques.  Typing reports and letters, including audio/copy typing.  Answering initial enquiries by phone or email and obtaining the correct information to provide an accurate quote.  Caring for our client’s customers and their associates.  Reviewing legal documents and delivering a precis of the salient points.  Various secretarial duties  Organising on site property inspections with tenants and surveyors.  Dealing with survey enquiries and the administration of the consultancy agreements.  Undertaking appropriate conflicts of interest checks on all new instructions and preparing fee quote request forms for completion, together with confirmation of instruction letters/terms of engagement etc. Candidate Requirements:  Experience of working in an administrative capacity.  An interest in the property industry.  Excellent administrative, planning, time-management and organisational abilities.  Good proof-reading skills and attention to detail.  Microsoft user with good Word, Excel and Outlook skills.  A knowledge of or willingness to learn industry specific computer software including Quest and Vebra.  Good verbal and written communication skills, with a high standard of written/verbal English.  Discretion and ability to deal with sensitive and confidential information.  An understanding of legalese and the capability to interpret this.  Excellent interpersonal skills and an ability to maintain a good working relationship at all levels.  Strong customer care approach.  Ability to work autonomously.

Company Info Our clients are a long-established Brighton property firm with a respected and revered Professional Services Department that provides accurate and detailed valuation advice their customers. All surveyors are RICS registered, with expertise in property law and excellent knowledge of the county of Sussex and surrounding area. . Job Purpose To provide administrative support to our clients Commercial Agency Team Position summary Key responsibilities for this role include but not are not limited to:  Answering phone, dealing with enquiries and visitors to the office  Property to market administration including keeping window cards, boards and websites up to date  Administration of our clients letting  Taking Application Deposits and drawing up the paperwork when required  Dealing with Tenancy Agreements (new Tenancies, Renewals, Changeovers)  Packaging and processing the Tenancy files  Updating Landlords on the progress of Tenancies  Preparing keys for inventory clerks  Setting up TDS certificates  Collecting Money Laundering details on Landlords and Tenants  Checking in tenants – signature of legal documentation and collection of monies  Stationary and office supplies management - ensure the office is fully stocked  Ensure tenant files and landlord brochures are made up day to day  To keep up to date with day to day filing  To keep Alto (property management software) up to date and in order  Provide a first-class service dealing with enquiries and ensuring correct procedures are followed  Assist in creating systems to improve service delivery and ensure compliance standards are not compromised  Use our clients pool cars in the course of business as described above  To keep up-dated with legal changes regulations  Attend any relevant training courses that are appropriate to the job title and specification  To follow the department Service Standards Candidate Requirements:  Good communication skills  Ability to work under pressure  Good organisational skills  Good multi-tasking skills  Accuracy in typing and attention to detail  Confidence in dealing with people at all levels  Team Player  Proactive and flexible approach to work  Experience using Alto is ideal but not necessary  Possess good IT skills, particularly Microsoft Word and Excel, email, etc.  Full UK Driving Licence (clean)