My client is a national charity that provides a range of services to support individuals with a lack of opportunity. My client works in close partnership with a range of organisations including police, local authorities, health services and voluntary sector organisations.
Buildings / Property and Facilities Management Advisor
Type of job: Temporary to permanent
Location: Kings Cross, London
Salary: £29,000 to £33,000 depending on skill and experience
Days and Hours:37.5 hours per week, working 9.00am to 5.00pm some out of hours work wherever necessary, in such cases time would be given back as toil.
Location and bases: The main area the successful candidate will support will be Central London due to site being based in and around this area, the client will provide an annual travel pass for travelling between sites (this will not cover coming to work and going home)
Reporting to: National Head of Building / Property and Facilities
A relevant degree / experience or working towards BIFM qualification. - (Working towards within the next 6 months)
Experience of using Auto-cad - (must have within first 6 months)
The client works in close partnership with a range of organisations including police, probation services and judiciary, local authorities, health services and voluntary sector organisations.
•The post holder will report to the Senior Property/ Buildings and Facilities Advisor/ and National Head of Facilities, and will be responsible for the securing of, and operational and commercial running of, all Estates and related contracts in the region indicated.
•The post holder will be responsible for maintain the development of the ongoing estates portfolio whilst looking to make improvements through excellent customer service and building strong relationships with the client / projects and key stakeholders. The post holder will be responsible for identifying, creating, maintaining and enhancing effective working relations with all the key internal and external stakeholders. Liaising with all relevant employees within the business when implementing new initiatives and services.
•The post holder will be required to oversee small to medium sized projects, develop and improve systems / procedures currently in place, work to agreed budgets (whilst driving negotiations to achieve better value), and liaise with external consultants and building managers.
•The post holder will be confident in liaising with contractors to maintain KPIs and SLAs to support retendering of existing contracts where necessary (under the guidance of the Head of Facilities / Director).
•The post holder will be required to advise on repairs and maintenance budgets while project managing the works, and strive to provide the best possible service to our projects and services being delivered within the estates portfolio.
•As part of the day to day running of the real estate the post holder will be required to ensure all risk assessment statutory standards are met and maintain records in accordance with these. This includes liaising with utilities contractors in regards to supply contracts and advise the Facilities Administrative Team as necessary.
•The post holder will be responsible for ensuring statutory compliance at all levels within their identified region and ensure the buildings run smoothly and efficiently in accordance with project requirements.
•The post holder will be required to maintain contact with the projects in relation to the day to day running of their building/s, including attending project meetings where required. Communication is key, both with the projects and other members of the Facilities Management Team.
•FM Advisors are responsible for a regional area agreed in conjunction with the Head of Facilities. This will involve a number of existing projects within a set region. Additionally new business and projects won within the allocated regions are the responsibility of the FM supporting that area. As the organisation’s premises portfolio changes from time to time the areas will be reviewed to accommodate Estate demands at that time. Extensive travel will be required to support all projects within the allocated region, and occasionally nationally.
•The post holder will need to be quality and target driven, with a clear motivation to meet all required activities, to budget and within agreed timeframes, to ensure provision of the best possible service locally, regionally and as part of a national team.
Person specification, Qualifications and Experience
•Experience of working on FM projects within a business environment and experience of multi-site facilities management. Please note Facilities will be 30% of this role.
•Experience of managing Health and Safety
•Experience of completing and submitting planning applications
•Experience of Lease negotiation, proven and effective negotiation skills
•The ability to prioritise conflicting work demands, working to tight deadlines and within budget
•An empathic understanding of the issues faced by the client’s service users
•Flexibility to work out of hours as required
•Flexibility to travel nationally on a regular basis
Other details about the role
The role will involve many aspects including 30% Facilities Management, visiting portfolio of buildings, sourcing new locations, elements of commercial surveying, design and contributing to tender projects